Management Assistant
Resume:
S Y L V I A G L I N E R Thousand Oaks ***** / Simi Valley 93065
******.*****@*****.***
LinkedIn- Sylvia Liner
SUMMARY OF SKILLS
Executive Assistant with over 6 years of quality experience
Approach proprietary work with proper discretion and confidentiality
Solid Understanding and adherence to all corporate compliances
Complex Outlook Calendaring and Resolution experience
Electronic management of bios, slide presentations and proprietary documents
Excellent oral and written communications and documentation
Meeting Management Logistics including travel, hotel, ground transportation
Offsite Conferences, Catering and Dinner engagements
Project Management Assistance and Skilled Contract Negotiator
Concur and FCM Travel Solutions and Concur Expense Reporting
Timely tracking and reporting submissions
New Hire Interviewing Schedules, Logistics and Onboarding Processes
Responsible phone answering
Complete graphic slide presentations
Technical Skills and Experience: MS Office, Outlook, Word, Excel, PowerPoint,
WebEx, Concur, FCM, Lync Online, Jabber, Huddle, SharePoint (site co-owner), Snipping, Snagit tools, database entries, SmartDraw, SAP, org charts, rosters, spreadsheets, weekly reporting, Meeting Agendas, Meeting Notes and Debriefing Notations, able to author and create graphic flyers or newsletters
PROFESSIONAL EXPERIENCE
Temp - Senior Admin Assistant, ZS Associates, Thousand Oaks March – June 2015
Calendaring, meeting planning, special event logistics, travel, ground transportation and expense reporting for 12-16 employees, 8 of which were principals or top managers in a multi-culturally, fast-paced environment.
Daily competing time-sensitive priorities for each staff, including complex international travel, hotel, and ground transportation, calendaring and conferencing
Lead logistical planning of a Business Technology Team-Building Event for 45 employees at North Ranch Country Club, execution within the $5K budget.
Pinnacle Recruitment 2014
Contract Account Coordinator, DesignWorksUSA (Global industrial design) Thousand Oaks
Assisted with year-end close out of annual budget.
Monitor, track and coordinate various accounts and numerous vendors.
Coordinating Concur travel, and expense reporting and reconciliation, as well as filing and folder archiving.
Answering and directing phone calls, ordered catering for senior level management.
AMGEN (Biotech) Thousand Oaks, CA 2008 - 2014
Administrative Coordinator – Scientific Affairs, Metabolic Bone Regional Medical Liaisons
Supported up to 50 member staff, two Executive Directors, and five Regional Directors.
Provided cross-functional communications, agendas, meetings, monthly WebEx Teleconferences, organized Senior Leadership Team Meetings and weekly one-on-one meetings.
Managed multiple projects with competing priorities, including outside meeting conference contracts, logistics, budgets, hotels, travel, catering, and special dinner event logistics, and various other project initiatives.
Complex tracking of national associations, congress meetings and special dinners involving confidential discussions and proprietary engagements
Organize the annual national team (4-day) meeting with agenda, over 50 participants, 15 speakers travel, and team communications and saving 15K-20K in hotel/conference meeting expenses
Adept at complicated expense reporting and reconciliation, financial documentation and timely submission.
Logistic Lead for the Prolia® Launch among 3 national RML teams or (150 people)
Designed, produced the first RML Department quarterly E-Newsletter, for distribution to field-based team among 7 therapeutic areas
Earned Multiple Bravos and Star Acclaim Performance Awards throughout employment
ACT ONE, Thousand Oaks, CA 2008
Administrative Coordinator- Amgen, Global Regulatory and Safety, Thousand Oaks
Managing 32-office facility for the confidential biologics licensing application and filing of Denosumab with the Food and Drug Administration (FDA),
Organizing, overseeing interior upgrades and office repair, coordinating 2 conference rooms and all suite and meeting interactions, catering and logistics
Accumulative accomplishments earning Acclaim and Bravo Awards
Creative Oxygen Recruitment 2001
Contract Traffic Coordinator – Amgen, Oncology Marketing, Thousand Oaks
Tracked and monitored work among Legal and Regulatory, Account Managers, Editors, Art Department, and Advertising Agencies regarding product labeling, content and final production.
Sylvia Liner Consulting, Studio City, CA 1996 - 2008
Contract-based Project Management/Admin Coordination
Provided consulting and contract project administrative management, account and client service coordination, marketing, multi-level communications, tracking and vendor management to various companies and industries.
George Graphic Design Studio (sole proprietor), Houston, TX
Gulf State Advertising Agency Art Director - Designer, Houston, TX
MEMBERSHIPS CERTIFICATIONS EDUCATION
Past 2-term President; former offices as – VP Public Relations, VP Membership and Secretary of Conejo Valley Toastmasters Club 1864 (CVTM)
Speaking Certifications: Competent Communicator and Competent Leader in CVTM
BFA in Graphic Design, Advertising – Sam Houston State University, Huntsville, TX
UCLA Continuing Education Classes – speech presentation and theater classes
Enjoy reading, neurosciences, hiking, special exhibits, live theater and TED Talks
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