Sales Executive Assistant

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SANDRA MCDANIEL

EXECUTIVE ASSISTANT

*** ****** ***** *** *******, Texas 78232 210-***-**** acqera@r.postjobfree.com

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Objective and Qualifications: obtain a position where I can maximize my many layers of

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management and office skills and show my major strengths that include excellent

communication skills, being a strong team player, showing a high attention to detail in all

projects undertaken and strong customer service skills.

Qualifications Summary:

Accomplished executive assistant offering over years of administrative

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experience reporting to a CEO and other top executives.

Consummate professional dedicated to making the lives of busy executives

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easier, serve as an effective gatekeeper, prepare well researched and accurate

documents, manage busy calendars for multiple executives and efficiently

handle daily office tasks

Self starter and strong independent worker. Highly adaptable to ever changing

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circumstances in a fast paced office environment.

Proficient user of MS Office (Word, Excel, Outlook and PowerPoint). Type 95

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words per minute.

Professional Experience:

Sales Support Assistant, December, 2014 thru May, 2015 E BROADWAY SAN

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ANTONIO 242 Broadway, San Antonio, Texas 78209, 4

POSITION SUMMARY:

Under the direct supervision of the Vice President of Residential Sales and Marketing for The

Broadway San Antonio, this position provides administrative and secretarial support for the

Vice President and the Sales Department, as well as, assisting with sales of available

condominiums. In addition to typing, filing, scheduling, performs duties such as financial

record keeping, coordination of meetings and conferences, obtaining supplies, coordinating

direct mailings, working on special projects and is directly involved with corporate designated

events at The Broadway San Antonio. Also, answers non routine correspondence and

assembles highly confidential and sensitive information. Deals with a diverse group of

important external callers and visitors as well as internal contacts at all levels of the

organization. Independent judgment is required to plan, prioritize, and organize diversified

workload, recommends changes in office practices or procedures.

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PRINCIPLE DUTIES AND RESPONSIBILITIES:

Sales/Events: articipates with tours and prospective clients that are interested in The

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Broadway San Antonio as a representative of the developer Koontz McCombs. Under the

direct supervision of the Vice President and with assistance from a Sales Associate, helps

qualify prospects and tours available units to customers.

Assists the sales staff with tours of the building with clients.

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2. Assists in the coordination/facilitation of sales related events at The Broadway San

Antonio. Events are used as an opportunity to further progress sales of condominiums at

The Broadway San Antonio with the majority of these events hosted in the evening and

attendance by all sales staff is required when needed.

3. Cultivating relationships to further progress sales of condominiums at The Broadway San

Antonio.

4. Establishes, develops, maintains and updates sales database of prospects for Vice

President and sales department (currently ACT! Database for Real Estate).

Administrative/Secretarial: rovides administrative support to the Vice President of Sales

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and Marketing and Sales Associate including high level secretarial support.

1. Schedules and organizes activities such as meetings, conferences and department

activities for all members of the sales team.

2. Performs desktop publishing. Creating and developing visual presentations for the Vice

President.

3. Establishes, develops, maintains and updates filing system for the Vice President and the

sales department. Retrieves information from files when needed. Establishes, develops,

maintains and updates library of trade journals and magazines.

4. Organizes and prioritizes large volumes of information and calls.

Answers phones for The Broadway, San Antonio sales office and Vice President.

Takes messages or fields/answers all routine and non routine questions. Works in

cooperation with Sales Associates to cover phones Drafts written responses or replies

by phone or email.

5. Works independently and within a team on special nonrecurring and ongoing projects.

Acts as project manager for special projects, at the request of the vice president, which

may include: planning and coordinating multiple presentations, disseminating information,

coordinating direct mailings, creating brochures.

6. Types and designs general correspondences, memos, charts, tables, graphs, business

plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate

changes. Responsible for accuracy and clarity of final copy.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

• Work requires an extensive knowledge of business and an excellent command of the

English language.

• Must have knowledge of secretarial, office administrative procedures, and knowledge

of use and operation of standard office equipment, at a level generally acquired

through 1+ years related experience.

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• Must have knowledge of a variety of computer software applications in word

processing, spreadsheets, database and presentation software.

• Must have high level of interpersonal skills to handle sensitive and confidential

situations. Position continually requires demonstrated poise, tact and diplomacy.

• Some analytical ability is required in order to gather and summarize data for reports,

find solutions to various administrative problems, and prioritize work.

• Work requires continual attention to detail in composing, typing and proofing

materials, establishing priorities and meeting deadlines.

Executive Assistant January, 2014 – August, 2014 iversity Hospital Systems 502

Un 4

Medical Drive, San Antonio, Texas 78229

Provide administrative support to the Vice President of Administration of a very

busy, major hospital.

Maintain the Vice President’s business and social calendar on a full time daily

basis. There are 6 10 daily meetings to be scheduled and meeting times and

venues change hourly in keeping with physicians’ schedules.

Handled a very busy phone system keeping communication between officers of

hospital, physicians and patients in contact with each other.

Kept the lines of communication open between VP and other officers and

physicians while VP was in meetings or surgical procedures by text or emails or

in person.

Reason for Leaving: is was contract labor. When this VP left the system as the assistant

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with the least time in the University system and a new Vice President’s replacement in

question I was let go.

Executive Assistant 2009 2013 ion Partners, Inc. 7721 Rogers Ranch Parkway, Ste.

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100 San Antonio, Texas 78258 210-***-****

Provide administrative and business support to the CEO and CFO of

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commercial real estate company and support other members of the executive

management team. Maintain CEO’s and CFO’s business and social calendars

on a daily, ever changing basis. Plan and schedule meetings, teleconferences

and travel for executives and their families and friends.

Contacted and set up pricing agreements with resorts, vendors, caterers and

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other providers for business trips, vacations, business receptions, social

parties, etc. for executives and the company throughout the year.

Carried out all aspects of business and social events from catering to decor.

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Improved office efficiency by implementing new filing system for the executive

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division..

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Enhanced communication between executives and other office staff, fostering a

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sense of teamwork, and collaboration.

Handled a very busy phone system, functioning as the primary liaison between

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customers and executives.

Contacts: arles Midkiff, Tom Chandler, Amy O’Neil 210-***-****

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Reason for Leaving: mpany is in the process of downsizing because of economic

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downturn for commercial real estate. The senior CEO, as well as several other partners, are

retiring and the CFO is taking a semi retirement. I was one of ten (10) employees to be

downsized at one time.

Executive Assistant and Property Management Assistant 2004 2009 L. Worth and

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Associates, Inc 7373 Broadway, Ste. 201 San Antonio, Texas 78209 210-***-****

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Supported senior partner and property management team.

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Worked directly with all departments of the commercial real estate company

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executive, construction, property management.

Planned and coordinated business development events, holiday parties for all

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departments of the company, company luncheons and day retreats.

Reason for Leaving: as actively sought out by San Antonio head hunter to interview for

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the position at Orion Partners. I was not looking for another position.

Executive Assistant 1997 2004 minion Advisory Group, Inc West Ave. and Rhapsody

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San Antonio, Texas 78216

Worked with all departments of a busy commercial real estate company

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Worked directly with the CEO and all office staff juggling multiple priorities and

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meeting tight deadlines on projects

Managed a multiple line phone system for entire company

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Organized and carried out all company receptions, parties, meetings, business

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dinners

Reason for Leaving: as downsized along with fourteen (14) other company employees.

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Company soon closed its doors.

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Education and Training: an Antonio College, UTSA. Paralegal Certification, various

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workshops and certifications for business training Professional Office Procedures,

Communication Skills for Executive Assistants, Project Management for Executive Assistant,

etc.

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Contact this candidate