Executive Administrative Assistant

Profile

Highly dedicated executive administrative professional offering versatile office management skill and proficiency in Microsoft Office programs and SAP Software. Experienced in the provision of administrative support in order to ensure effective and efficient office operations. Dedicated to company values of honesty, integrity, and customer service. Strong planner who readily adapts to change, works independently and exceeds expectations. Maintains excellent written, oral communication and organizational skills. Efficient in problem solving and and maintains a high level of confidentiality. Experienced in working with government contracts and knowledgeable with OSHA regulations.

Education

Florida State College of Jacksonville

Relevant Courses:

Financial Accounting

Microcomputer Applications for Business and Economics

Spreadsheet Concepts and Practices

Certifications:

Accounting Technology Specialist

Florida Notary

Licensed Real Estate Agent

TIPS Certified

Key Skills

Office Office Management Executive Office Support Calendaring

Skills: Records Management Coordinate Workflow Travel Coordination

Event Planning General Accounting Customer Support

Computer

Skills: MS Word MS PowerPoint MS Outlook

MS Excel MS Access Windows

Professional Experience

Premier Beverages-Jacksonville, FL October 2012-Present

Administrative Assistant

Provides full administrative support to all managers and sales representatives in Retail Wine Division. Implements all aspects of day to day operations needed to provide and meet expectations of division goals. Responsible for delegating all tasks to others as dictated by Sales Manager. Obtains all information required to generate reports on a monthly basis or as requested.

Highlights

Correspond with suppliers that will be attending General Sale Meetings.

Input all chargebacks for Retail Wine Division approved by Sales Manager.

Prepares monthly Go To Market Goals and maintain information by updating reports when needed.

Schedule and coordinate all tastings for Wine and Spirits Divisions.

Verify and process invoices from various tasting companies.

Create and submit all sample requests for Wine Division and Suppliers.

Set up new accounts and submit all documentation to corporate office.

Prepare and maintain accountabilities on a monthly basis.

Prepare monthly and quarterly Standards and Achievements reports.

Prepare any special projects needed by Sales Manager.

Account for all checks submitted and send to corporate office.

Coordinate and schedule deliveries.

Provide team with all information and documentation needed to meet their required monthly goals.

CYE Enterprises Inc – Jacksonville, FL July 2009-April 2012

Executive Administrative Assistant

Provide full office support to president of company. Served as office manager in the absence of president. Organized travel arrangements, meetings and events: tracked, maintained office assets, managed expense reports, and ordered supplies. Oversaw new hire/exit packages and performance reviews. Verified employee documentation. Obtained all required credentials for employee badges.

Highlights

Scheduled interviews and prepared new hire packages.

Prepared new employee files

Acted as department point-person for company meetings and managed all logistics, lodging and presentation needs for employees.

Received and verified invoices and requisitions for goods and services.

Assisted Project Managers with administrative needs.

Established and maintained confidential files.

Prepared submittals according to government regulations.

Assisted with preparing bids and proposals for government contracts.

Campbell Roofing & Construction Inc – Byron, GA August 1992-July 2009

Vice President

Handled multifaceted administrative tasks as the assistant executive to president of company. Managed day to day operations by adhering to company procedures and office policies. Began with company and implemented all necessary assistance to reach the multimillion dollar level.

Highlights

Provided executive-level administrative support to president of company and human resources department

Demonstrated ability to improvise/improve procedures and meet demanding deadlines.

Communicated effectively with multiple departments to plan meetings and preparation of welcome packages for new employees.

Liaison between all impacted departments to ensure proper communication and reporting practices.

Facilitated communication with internal and external auditors.

Organized details of special events, travel arrangements, corporate agendas and itineraries.

Managed capital purchases, direct vendor relations, and maintained equipment tracking record.

Assisted with recruitment and interview process

Welcomed new employees and conducted orientation

Maintained employee confidence and protected operations by keeping Human Resource information confidential

References are available upon request

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