Assistant Executive
Resume:
PATRICIA KATCHER
**** * **** ******* ***., #**-101 Greenwood Village, Co. 80111
***************@*****.*** 720-***-****
SUMMARY OF QUALIFICATIONS
Ability to direct and manage complex projects,
Organized, highly motivated and detail-directed problem solver.
Proven ability to work under Executives.
Over 10+ years’ experience as an assistant.
Proficient in Microsoft Office, Microsoft Windows, Accounting Software (CTI, Lotus, Timepslips), Oracle, Salesforce, type 55+ wpm with accuracy.
PROFESSIONAL EXPERIENCE
JAB BROADBAND – Englewood, CO
Executive Assistant 2014 - 2015
Provide high-level administrative support to CEO
Responsible for maintaining CEO's schedule as well as scheduling regular and special meetings for the other members of the executive team.
Preparing and keeping minutes for various meetings.
Assist Executive team with preparation and review of PowerPoint presentations.
Heavy calendar management to coordinate a variety of complex executive meetings and tele/conferencing.
Communicate and handle incoming and outgoing electronic communications on behalf of the Executives.
Review and summarize miscellaneous reports and documents; writing preparation and correspondence.
Arrange travel schedule and reservations for executive management as needed and manage expense reporting
Creation and management of various events.
Coordinate/facilitate all Board of Director meetings, quarterly shareholder updates and annual shareholder meetings.
Liaison to Board of Directors.
PROFESSIONAL EXPERIENCE
ZYNEX MEDICAL – Lone Tree, CO
Executive Assistant/Accounts Payable 2012 - 2014
Provide high-level administrative support to CEO
Provide a wide range of administrative and executive support for the CEO with little or no supervision while maintaining a high degree of professionalism and confidentiality.
Responsible for heavy calendar management, requiring interaction with both internal and external executives.
The ability to interact with staff at all levels, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Deliver critical information through superior written and verbal communication skills as well as execute effective decision making ability and provide attention to detail.
Work closely with the CEO in dealing with investors, investment bankers, fund managers, Wall Street analysts, SEC issues and attorneys.
Assist the CEO with preparation of presentation materials using Power Point, MS Office Software and other software as necessary.
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
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PATRICIA KATCHER
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ZEACHEM INC. – Lakewood, CO 2012 - 2012
Executive Assistant
Provide high-level administrative support to CEO, CFO, CTO and SVP of Government and Regulatory Affairs
Update and maintain calendars.
Coordinate off-site/on-site Board of Directors quarterly/weekly meetings.
Coordinate and arrange all flights, hotels and ground transportation for domestic and international travel including entertainment travel. Develop travel itineraries to correspond with current schedules.
Handle highly confidential material with discretion.
Create and develop presentations and reports.
Schedule and organize meetings, conference calls and appointments as well as make needed preparation including creation, assembly of documents, site reservations, food orders and attendance confirmations.
Prepare and maintain expense reports reflecting supporting document.
Liaison between all departments to ensure proper communication with all executives.
Implemented new travel policy to ensure future company savings.
QUANTUM CORPORATION – Englewood, Colorado 2007 to 2012
Executive Assistant
Provide high-level administrative support to Sr. VP of Operations/Service, VP of Service, VP of Federal/Software Sale/ Sr. VP of Engineering/ VP of Engineering as well as entire site.
Update and maintain VP’s calendars.
Coordinate and arrange all flights, hotels and ground transportation for domestic and international travel including entertainment travel.
Handle highly confidential material with discretion.
Coordinated preparation of company report presentations for related on-site and off-site meetings as well as corporate luncheons.
Coordinated and set up high-level conference calls, special site wide events and head of corporate events committee for the Englewood/Boulder offices (coordinate off-site and on-site events/meetings/training and customer visits).
Prepare and maintain expense reports reflecting supporting document, status reports, revenue reports, weekly performance reports.
Liaison between all departments to ensure proper communication with all VP’s.
Site wide assistant for 200+ employees for all duties (luncheons, preparation of documents, corporate meetings, office supplies, outgoing mail).
CORDOVANO AND HONECK, LLC – Englewood, Colorado 2005 to 2007
Office Manager/Executive Assistant
Served as the office manager and assistant to President and VP as well as accounting staff.
Administer health plan, new employee forms, new hire orientation, hiring process and HR issues.
Prepare detail time usage reports. Prepare client billing summary, client billing worksheets and client invoices as well as accounts receivable aging reports.
Provide client/professional support: Proof, foot and minor adjustments to client financial statements. Prepare audit schedules as needed. Type financial statements and letters. Review Edgarized version of forms. Prepare audit, review and compilation files as needed.
Responsible for maintaining and ordering office supplies as well as office equipment.
Coordinated travel domestic and international for all employees.
Prepared luncheons, off-site and on-site events as well as corporate meetings.
Direct contact for all clients and vendors.
Ensure participation of all employees in all corporate orientation and training programs.
*References due upon request
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