Management Manager
Resume:
Norman Scott Clayton
Eagleville, TN 37060
Norman Clayton Group 11/1/ 14 – 6/30/15 - Edmond, OK; 7/1/15 – Present - Smyrna, TN
Director
Performed SWOT analysis for local Property Management firm providing management with prioritized list of INAs
Assigned responsibility of Issues Needing Attention to staff and produced timeline for completion
Performed Data-Base administration in custom Property Ware program updating records to match client contracts and updated Alerts / Email assignments
Produced custom reports to disseminate to Tenants / Owners for mass comm.
Reinstituted staff meetings to match department directives to reality
Restructured G/L assets to enable F/S to be done entirely in P-Ware and remove the need for double keying into QuickBooks
Began printing and attaching of work orders for Invoices over $250
Instituted use of back-ground checks in the HR hiring function
Set up books for local Sole-Pro and LLC and directed capitalization
Created in-house Q/A critique system using Survey Monkey
Trained staff on QuickBooks Payroll and Tax liability submission
Resolved HR complaint for internal management issue absolving firm of current and future liabilities
Created custom data-base for HR management in MS-Excel
Performed business valuation services for local health-care firm
Built zero-base budgeting system using quad-level sales predictor
Analyzed and realigned the capital structure for possible financial down-turn in 2016 with emphasis on Business Continuation abilities
Determined the necessary level of compliance with Section 401 of a local company transparency in the reporting of certain off-balance sheet transactions
Porting of all payroll functions from ADP to Norman-Clayton Custom Payroll service with multi-state ability (Fed, State I/C, State W/C, FICA, local)
Installed wireless network in local church and configured system
Implemented a performance management and review system
Created dashboard reporting system to present varied views of activity in one place, letting the users choose the metrics
Mid America Christian University 6/ 13 – 10/ 14 - Oklahoma City, OK
General Ledger Accountant
Receive, review and post all sub-ledger data from the other college departments to the General Ledger
Made entries to reflect the bank transfers between the 22 checking accounts
Created Excel system sheets to facilitate entries made into the Jenzabar accounting system for Monthly Adjustments, Journal Entries, and General Ledger adjustments
Performed Account analysis in the 3000+ G/L accounts and made necessary corrections
Assisted coworkers with Excel questions performing “Help-Desk” support
Reconciled 22 accounts (checking, savings, brokerage, Merrill Lynch)
Assisted Payroll personnel with various questions
Did G/L account analysis for the Controller
Provided Annual support for outside Auditors
Other duties as assigned
Mid America Christian University 9/ 12 – 6/ 13
Payroll Department Head
Process semi-monthly payroll for 875 employees (Exempt, Non-Exempt, Adjunct, and Student workers) and submit ACH pay records to the bank for direct-deposit payment
Produce, verify and file all related reports for internal and external sources
Compute and pay all payroll taxes for Federal, State, and Local tax agencies including quarterly 941, 38 states (W/H and U/C), EFTPS, Purchase Order, and Bank transfer
Create custom Excel spreadsheets (expert systems) to provide correct transfer amounts, tax authority liabilities, W/H amounts, and Unemployment Compensation amounts
Compute, produce and disseminate annual W-2s for all employees.
Assist Human Resources with periodic analysis for external agency inquiries.
Answer various questions from 38 state Departments of Revenue and/or Employment Security Divisions
Developed backup hour-tracking system (Excel-based) to support the custom Time-IPS system to provide redundancy in mission critical applications
Worked with department heads with annual budget needs for data projections
Clayton & Associates 3/08 – 9/12 - College Grove, TN
Owner / President
Worked with local high-end printing plant on very large jobs related to banking and lender/ mortgage revisions due to the “great recession” we are experiencing
Assisted local companies with linking their accounting systems and their bank reporting portals to Excel, where custom reports gave managers the ability to “drill-down” to any variance based on the variables they deemed relevant
Consulted with local retailers on QuickBooks issues and performed mini-audit on inventory with focus on “shrinkage” minimization
Computed Federal and State Taxes for private companies and individuals with Tax Act Online and setup system to assist with timely w/h amount submissions
Worked with U.S. Census Bureau as Enumerator, Map Spotter and Crew Leader
Added Custom Label Maker system (Uline) to shipping department for outbound items
Performed research to determine important information about key competitors to predict their strategies and planned actions and then develop client assumptions and objectives
Habitat for Humanity 2007-2008 - Franklin, TN
Director of Financial Administration
Reviewed financial items and made improvements in order to put agency into compliance including finishing prior year’s audit, completing worker’s compensation audit receiving a $7,000 refund, bringing A/P payments current, generating and filing company Form 1099s, correcting prior year’s 941s and W-2s, bringing G/Ls current, and reconciling seven bank accounts
Researched and created a frame-work for “selling” mortgages-receivable to facilitate cash flow and to under-write over-head expenses more completely
Implemented job costing for specific builds and began using cash flow statements to manage house costs and store inventory
Served as the “help desk” for the staff’s computer questions. Provided input to others on problem- solving system designs and upgraded all staff with current computer system hardware and software including MS-Office 2007, Multi-user QuickBooks, Multi-user ACT, and grant writing software
Used TechSoup.org to acquire upgrades to all Microsoft modules as well as Job-costing upgrades to Quickbooks
Set up filing system for physical records for years since inception and developed a system of quick data retrieval
Holladay Properties 2006 - Nashville, TN
Senior Accountant
Worked with accounting staff to reorganize staff functions
Setup budgets for HCA property portfolio
Performed corporate cash transfers as needed
Falcon Fabricators 2005-2006 - Nashville, TN
Controller
Improved the timeliness and accuracy of the financial statements, with emphasis on GAAP-based procedures with the addition of ratio analysis with the normal financial statements
Managed the accounting department with an emphasis on automating repetitive tasks and encouraging staff initiative through training, as well as function blue-printing
Implemented office personnel training on MS-Windows, Excel, Word, Outlook and instituted testing to assure competency on the systems
Produced an employee manual using current HIPAA-compliant basis to better direct the human resource function
Stream-lined the monthly “close” process with closing checklists and priority determination
Implemented Excel based cash management procedures forecasting sales, collections, purchases, payroll and payments to monitor cash flow
Used the banks’ internet portal account management mechanism to monitor and manage company cash positions
Generated company budget for monthly, quarterly, and annual results
EDUCATION
Southern Illinois University B.S. Degree in Finance
Member of Phi Theta Kappa National Honor Society
John A. Logan Jr. College Associate’s Degree in Accounting
President’s List – 1979-80 / Dean’s List 1980-81
COMPUTER APPLICATIONS USED
Hyperion Enterprise, Hyperion Pillar, Turbo-Tax, Kiplinger Tax, Tax Act
ADP Payroll, BEST Fixed Asset System, Microsoft Office Suite, Adobe Publishing
Bank of America Treasury Management downloading to “client”
Jenzabar EX 4.5 systems that “tie” to Dashboard reporting
Proficient with Accpac, Great Plains, Peachtree, QuickBooks Pro, and Solomon
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