Manager Administrative Assistant
Resume:
PROLINE A. TOLEDO
U** Dra. Aguilar Building
Libertad corner Esteban Streets, Mandaluyong City
E-mail Add: *******@*****.***.**/*******.******@*****.***
Mobile No. 091*-***-****
CAREER GOAL:
To achieve high carrier growth through a continuous learning process and keep myself dynamic, visionary and competitive.
WORK EXPERIENCE:
Print Order Administrator
Financial Times Electronic Publishing Phils. Inc.
42/F Philam Life Tower 8767 Paseo de Roxas, Makati City
July 2010- present
Receives and enters orders to PALMS database, sets-up print order parameters, checks the print order numbers daily
Uploads subscription from Archimedes to PALMS
Completes daily print orders and emails to print sites and distributors in pre-arranged schedules
Handles any special print order requirements before end of business day and informs changes to the relevant distributors
Performs advanced print order estimates for cold section printing and supplies to relevant print sites.
Advises advertising and marketing groups regarding special supplement printing schedule.
Collates requirements for extra copies and incorporate in daily print order.
Re-runs print order immediately and coordinate the changes with print sites and all distributors whenever there is an extra request like ground breaking news.
Ensures daily contact with distributors in CEMEA
Notifies distributors for the next day’s delivery numbers
Notifies freight agents of copy numbers and weight of the paper
Ensures delivery is completed in a timely manner
Follows-up actions on all delivery problems with the local distributors in the most efficient way.
Handles inquiries via a communal email account
Updates the FT calendar for orderings and ensure all the orders are processed properly (avoiding any missing orders)
Liaises with FT colleagues regarding orders renewal before the orders expire
Handles orders for back copies
Builds an effective record system for easy information retrieval and maintain high accuracy for recorded information
Reports updated daily operations to manager to ensure problems can be spotted and solved immediately
Raises credit notes, enters monthly unsolds through Palms
Prepare Special Reports projections
Searches codes in Palms system if not provided by client
Support special projects and analysis
Daily Audit and Finalize Print Order
Ad-hoc queries for ABC (Audit Bureau of Circulations) reporting, and vendor requests
Financial Publishing (FIN PUB)
Daily / Weekly / Monthly Reports
Send weekly bulk reports to Operation M anagers and vendors.
Support special projects and analysis.
Prepare print orders for FINPUB and Strategic Publishing magazines.
Assist UK counterparts in all FINPUB-related inquiries.
Update FINPUB schedule and related documents in shared drive.
Audit and sort finalize UK & FINPUB print orders
Purchasing Associate
ACC Group of Companies - Allcard Plastics Philippines, Inc.
ACC Corporate Center 187 E. Rodriguez Jr. Avenue Libis, Quezon City
January 2010 – May 2010
Reported directly to the Purchasing Manager in all regular purchasing duties and administrative works.
Inquired items from the suppliers needed by the marketing people for both local and international clients.
Coordinated well with the marketing people about their items that need to sell before purchasing.
Responsible in purchasing internal office supplies.
Coordinated with the suppliers regarding the delivery of the items as well as for the repair if there’s any.
Responsible for the preparation and process purchase orders and other documents.
Scouted for new suppliers.
ROC Docflow Analyst
Chevron Holdings Inc. (Former Caltex Asia Ltd.)
35th Flr. Yuchengco Tower 1, RCBC Plaza 6819 Ayala cor Gil Puyat Avenue, Makati City
July 24, 2007 – November 2009
Processed Cambodia, CSPI, Singapore and Thailand invoices.
Received scanned documents (invoices), from GE’s on their scheduled time
Assisted Accountant in checking of the received documents.
Responsible for checking of completeness, stamping, and sorting of invoices received per station and per Accountant.
Prepared summary of transmittal of invoices received sent to GE liaison of the 3 GE’s.
Assigned to forward those processed invoices to Accountant.
Performed duties assigned by immediate supervisor.
Imported invoices using LaserFiche
Did OCR (Optical Character Recognition) using Laserfiche
Receptionist / Administrative Assistant
Taylor Nelson Sofres
Sun Plaza Building, 7th Floor Shaw Boulevard. Mandaluyong City
March 2007 – June 2007
Answered phone queries
Wrote down the inquiry of the client when the account person is not around
Assisted TNS executives in calling clients to both local and international calls
Transferred incoming phone calls to respective locals
Kept a detailed logbook of all incoming and outgoing calls especially long distance calls for future reference with respect to billings.
Assigned messengers for documents to be delivered/picked-up.
Placed a daily call to clients to check for any checks/payments to be picked up.
Received all incoming documents and packages for TNS & it’s employees that are delivered
Kept the proper record of documents/packages received and immediately transmits to the person to whom it addressed
Welcomed clients and other TNS guests in the main reception area
Ensured that the pantry supplies are always accessible especially for guests/clients
Kept a logbook for all supplies issued to an employee.
Daily checking of supplies for replenishing to ensure availability of supplies.
Coordinated with Admin Staff in maintaining the cleanliness of the whole office
TRAININGS
August 2014 – Financial Times Electronic Publishing, Inc., Makati City
Managing Time and Focus
July 2014 – Wizardsgroup Training Center, Makati City
Microsoft Excel Advance Training
March 2013 – Financial Times, One Southwark Bridge, London SE1 9HL
Visited Print Sites in London to have an actual knowledge on how newspapers/magazines constructed
June 2012 – Financial Times Electronic Publishing, Inc., Makati City
Personal Development and Human Relations
ORGANIZATIONAL AFFILIATION
MASSUE – Management Student Society of University of the East
Management Department
Member
BAMS – Business Administration Mathematics Society
University of the East
Member
EDUCATIONAL BACKGROUND
Bachelor of Science in Business Administration
Major in Management
University of the East
C.M. Recto, Manila
2001- 2005
Secondary Level
Camiling Colleges
Gomez Street, Camiling, Tarlac
1997 – 2001
Elementary Level
Camiling Central Elementray School
Quezon Avenue, Camiling Tarlac
1991 - 1997
PERSONAL INFORMATION:
Gender : Female
Age : 30
Status : Single
Birthday : October 12, 1984
Birthplace : Tarlac City
Nationality : Filipino
Religion : Catholic
Height : 5’ 2 ft.
Weight : 105 lbs
CHARACTER REFERENCES
Ronald Narciso CBRES-Business Service Specialist
Asia Pacific
Chevron Holdings Incorporated
RCBC Tower, Makati City
793 6156
Rico Tesoro Operations Manager – Financial Times
Philam Tower
8767 Paseo De Roxas
Makati City
9825700
Lyle Alvarez Print Order Supervisor – Financial Times
Philam Tower
8767 Paseo De Roxas
Makati City
9825700
“I CERTIFY THAT THE ABOVE INFORMATION IS ACCURATE, TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE”
PROLINE TOLEDO
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