Administrative Assistant Management

Carolyn Griffin

***** ******** ***** ***, **** #*112, Yulee, FL 32097 • 301-***-**** • ***********@*****.***

Executive Administrative Assistant and Office Management Professional

Client Centered • Detail Driven • Leader • Mentor • Highly Effective

Profile

Over 9 years of progressively responsible experience as an administrative assistant.

Extensive experience providing advanced administrative and project management assistance within architecture, development, and construction designed for the real estate industry.

Demonstrated ability to lead, create, develop, and implement processes to improve performance and company-wide communication.

Outstanding blend of organization, prioritization, leadership, and interpersonal skills

Proven ability to assist with complex and multi-level projects requiring sound judgement and decision making.

Excellent technical skills, with proficiencies in Microsoft Office Suite and IT database management.

Core Competencies

Project Maintenance

Attention to detail

Communication Liaison

Spreadsheet & Database Creation

Scheduling & Calendar Management

A/P & A/R Management

Project Management Assistance

Tracked RFIs, Contracts & Change Orders

Customer Service

Work Independently

Areas of Expertise

Administrative Experience

Spearheaded and managed a document retention plan for a wide-ranging collection of drawings.

Consistently streamlined accounts payable processes to ensure timely vendor payments to avoid late fees.

Developed workflow process improvements to improve workflow efficiency and facilitate appropriate accommodation of increasing responsibilities necessitated by staff reductions.

Coordinated all office functions, including staff training and development, events, meetings, and scheduling.

Assisted the Managing Director, Department Director, and a team of project managers to deliver all aspects of necessary administrative support.

IT and Database Management

Coordinated document scanning to streamline processes and improve performance.

Worked Closely with Project Management on various tenant related buildout projects.

Created and maintained a network drive to keep documents organized and accessible company wide.

Orchestrated an overhaul of off-site stored documents by culling through all outdated files, scanning files for a paperless environment, and eliminating the need for storage expense.

Continued …

Carolyn Griffin, page 2 of 2

Career Track

Construction Administrative Assistant

Washington Real Estate Investment Trust

2011 – 2015

Development Administrative Assistant

Washington Real Estate Investment Trust

2009 – 2011; 2014 – 2015

Architecture Administrative Assistant

Washington Real Estate Investment Trust

2006 – 2011

Education

Completed general education and business courses, Frederick Community College - Frederick MD

Completed general education courses University of Phoenix, Rockville, MD

Additional Information

Honors and Awards

Above and Beyond Award for outstanding performance, Washington Real Estate Investment Trust, 2010

Activities and Affiliations

Participated in various community service projects generated by Washington Real Estate Investment Trust

Certified notary

American Society of Administrative Professionals participation

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