C-Level Executive Assistant Office
Resume:
SHELLEY GARDEWICK
San Francisco, California 94111
https://www.linkedin.com/pub/shelley-gardewick/a/609/646
PROFESSIONAL PROFILE:
Professional Executive Administrator with strong experience supporting C-Level Management
Executives in a fast-paced and demanding environment
Degree in Business Administration; Registered Property Administrator (RPA)
Proficient with Microsoft Office, Visio, Resource Scheduler, Concur, Workday
Impeccable proofreading, writing and editing skills
Strong visual eye with superior attention to detail
Demonstrated skills in discretion, strict confidentiality, diplomacy, tact, professionalism, diligence and follow through
Proven track record of developing and maintaining excellent relationships
EXPERIENCE:
CHARLES SCHWAB INVESTMENT MANAGEMENT, San Francisco, CA
Executive Assistant to CIO, Fixed Income & SVP, Credit Research (September 2014-July 2015)
Coordinated speaking engagements and media market outlook calls with marketing, compliance and public relations departments
Organized candidates’ travel, interview scheduling and subsequent on-boarding
Coordinated quarterly Lecture Series (speakers, catering, logistics)
Provided support for Governance Committee meetings (meeting materials, arranging conference rooms, technical setup)
Managed heavy calendars; coordinated travel arrangements, expense reports, purchase requisitions and facilities requests
Compiled monthly trade allocation reports from Fixed Income teams
Provided back-up support for other assistants and firm-wide requests on an as-needed basis
Maintained distribution lists
Managed office supplies
THE ESSENTIAL FEMININE COMPANY, Mill Valley, CA
Assistant to Principal (September 2012-September 2014)
Provided extensive proofreading, editing and quality assurance for publication materials
Ensured clients were billed properly in accordance with any special terms; monitored accounts receivable
Provided general office management including monitoring and ordering of supplies, scheduling repairs, maintaining orderly files on computer and in filing cabinets
Performed personal errands when necessary (e.g. scheduling and supervision of vendors, contractors); assisted with any unanticipated projects and requests
BLACKROCK, San Francisco, CA
Executive Assistant to Managing Director & Capital Markets Team (June 2010-August 2012)
Provided high-level support for Managing Director and team within the Capital Markets Group (San Francisco, New York, San Paulo and Mexico City Offices)
Coordinated recruiting including interview schedules, candidate travel and new hire set up (including orientation and training)
Coordinated client dinners as well as team on-site and off-site professional and social events
Coordinated international & domestic travel itineraries including arranging flights, hotel accommodations, ground transportation and changes as they occurred
Managed intense calendar by prioritizing multiple (often conflicting) priorities and orchestrating the dynamic needs of multiple parties
Processed cost center invoices and monthly expense reports
Managed space planning needs including hotel cubes and relocation moves
October 2008 – May 2010
Moved to Vancouver to provide palliative support for my mother
HELLER EHRMAN LLP, San Francisco, CA
Executive Assistant to the Director of Administration (May 2006-October 2008)
Managed successful organization of both San Francisco and Menlo Park office corporate events including controlling budgets, project expense tracking, coding and submission, contract administration, liability insurance requirements and logistics for events with attendance up to 1,000 (Annual Holiday Party, All Attorney Dinner, Associate Dinners, Professional Staff Development)
Intranet Publisher
Tracked and monitored $500,000 budget for extensive business and charitable contributions, including the World Affairs Council
Handled highly confidential material and provided professional, courteous and efficient point of contact for communications with the Director of Administration’s Office; Served as liaison between Human Resources, Facilities, Finance, IT, Paralegal, Library and Professional Services Departments as well as Shareholders, Associates and Support Staff
Assisted with management and supervision of secretarial assignments for daily absence coverage
Composed sensitive correspondence, global “All-Hands” memorandums, reports, presentations; Organized Shareholders’ monthly meetings, including confidential materials preparation, scheduling and conference room set up
Served on various committees including Professional Staff Committee and “Food From The Bar”
Created and maintained department files; Reviewed complex corporate credit card and detailed expense reports ensuring all reimbursements were current
MAUREEN J. SIMON CONSULTING, Mill Valley, CA
Executive Assistant to Founder (October 2003-May 2006)
Composed client and business development correspondence including follow up to email and voice mail inquiries
Scheduled and managed construction contractors; assisted with light bookkeeping
Managed calendar; coordinated meetings, travel arrangements and off site events
Organized and maintained filing and billing systems; completed medical forms; researched projects and completed other personal projects for principal as they arose
EDUCATION & TRAINING:
Degree in Commerce & Business Administration; University of British Columbia, Vancouver, B.C.
Registered Property Administrator (RPA); B.O.M.A., Los Angeles, California
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