Administrative Specialist
Resume:
Juanita L. Greene
St. Joseph, MI 49085
Email: ******@***.***
EDUCATION:
Associate of Arts, Writing major, Bethel College, Mishawaka, IN
High School Diploma, Lakeshore High School, Stevensville, MI
EMPLOYMENT:
06/03/14-Present: Administrative Specialist (In-Processing and Department Training Coordinator for Projects Dept.), BHI Energy. Located at D. C. Cook Nuclear Plant, Bridgman, MI. Duties include working independently as in-processing owner for Projects and liason between security, contractors and department, scheduling all required training, reviewing and correcting personal history questionnaires, tracking badge status, using various in-processing software tools such (SSIS, NANTeL, R2W, qualification matrix, etc.), preparing and submitting records to be added to the qualification matrix and NDM, scheduling proctors for the NANTeL computer lab, training and supervising coordinator assistants, scheduling physicals and other required tests, maintaining files, attending in-processing meetings, interfacing with IT and other departments, updating and maintaining databases and spreadsheets, maintaining confidentiality, other duties as assigned.
07/12/12-06/02/14-Projects Department Administrative Associate, BHI Energy. Located at AEP Buchanan Office Building. Responsibilities included acting as administrative associate to the Projects Department Manager and supporting other managers as assigned, creating and distributing memos and reports on managers’ behalf, acting as department timekeeper and NOVA subject matter expert for expense reports, running package assembler program and sending reports to directors and managers, scheduling meetings, managing various supervisor calendars, updating the office building layout in Visio, maintaining files, orienting new employees and setting up needed computer programs, ordering office supplies, maintaining Projects organization charts, training new admins., arranging luncheons, acting as NANTeL administrator and proctor, answering multiple phone lines, making travel arrangements, distributing department mail, interfacing with IT and other departments, maintaining confidentiality, other duties as assigned.
02/13/12-05/01/12: Proctor, NANTeL Administrator, Document Control Specialist, Day & Zimmermann NPS, Inc. 1866 Colonial Village Lane, Suite 101, Lancaster, PA 17601. 717-***-****. Located at D. C. Cook Nuclear Plant, Bridgman, MI. As Proctor and NANTeL Administrator for in-processing, responsibilities included assigning and rescheduling courses in NANTeL for contractors and AEP personnel, maintaining order in the computer lab, monitoring personnel during test-taking. As Document Control Specialist, was designated lead work package clerk on night shift. Responsibilities included researching, printing, building, issuing, tracking and closing work package tasks for all construction disciplines using multiple computer programs, working closely with planners and supervisors to resolve work package issues, closely following and adhering to procedures regarding document control, serving as proctor and department administrative support, other duties as assigned.
06/20/11-10/28/11: Lead In-Processing Coordinator, Document Control Specialist, Day & Zimmermann NPS, Inc. As the Lead In-Processing Coordinator, responsibilities included creating and updating a contractor information database for DZNPS and client supervisors, assigning and monitoring other coordinators’ duties, tracking badge status and acting as liaison between security and contractors, scheduling contractor training, attending in-processing meetings, working with newly implemented programs and training other coordinators, serving as in-processing contact for the site manager and client supervisors, closely following and adhering to procedures regarding security, contractors and in-processing. As Document Control Specialist, was designated the lead work package clerk on night shift. Responsibilities the same as above description.
08/23/10-12/01/10: In-Processing Coordinator, Document Control Specialist, Day & Zimmermann NPS, Inc. As In-Processing Coordinator, responsibilities included scheduling and updating
contractor training (also acted as NANTeL proctor), tracking badge status, scheduling clinical exams, organizing, copying and filing training sheets, explaining Cook Plant protocol to contractors, researching information for contractors on the Internet, serving as crowd control. As Document Control Specialist, was designated the lead work package clerk on night shift. Responsibilities the same as above description.
01/25/10-04/09/10: Document Control Specialist, Day & Zimmermann NPS, Inc., Designated as the lead work package clerk on night shift. Responsibilities the same as above description.
11/17/08-12/21/09: Document Control Specialist, Day & Zimmermann NPS, Inc., Designated as the lead work package clerk on night shift for the U1 Turbine Recovery Project. Responsibilities included setting up the work package center on the turbine deck for the U1 forced outage recovery team, creating and implementing a sign in/out process for work packages and creating and distributing a nightly report on packages not returned, creating, updating and tracking a nightly force report of DZNPS personnel and submitting to the client, creating and updating a database to track work packages and create various reports, writing and submitting action requests (ARs) for work package issues, researching, printing, building, issuing, tracking and closing work package tasks for all construction disciplines using multiple computer programs, researching work package status as requested, advancing work order status and entering completion comments, working closely with planners and supervision to resolve work package issues and push tasks to approved status, interfacing with other departments to support night shift work package needs, training contract supervision and clerks on various computer programs and processes to perform their work duties.
08/11/08-11/07/08: Communications Coordinator, Aerotek. 553 Benson Rd., Benton Harbor, MI. 269-***-****. Responsibilities included responding to emails, telephone calls and letters and leading customer support Internet chat sessions regarding customer service for KitchenAid countertop appliances.
02/11/08-03/28/08: In-Processing Coordinator, Day and Zimmermann NPS, D. C. Cook Nuclear Plant, Bridgman, MI. Responsibilities included assisting outage contractors with completing personal history questionnaires on-site and on the telephone, scheduling and updating contractor training (also qualified as NANTeL proctor), scheduling clinical exams, organizing, copying and filing training sheets, explaining Cook Plant protocol to contractors, researching information for contractors on the Internet, serving as crowd control.
04/99-02/08/08: Correspondent, The Herald Palladium, St. Joseph, MI. 269-***-****. Responsibilities included writing articles, meeting print deadlines, conducting in-person and telephone interviews, researching topics, suggesting story ideas, taking pictures, arranging photo shoots for client photographers, typing and submitting articles via email for publication.
1986-1991: Maintenance Department Administrative Associate, AEP, D.C. Cook Nuclear Plant, Bridgman, MI. Responsibilities included composing and typing memos and reports, leading clerical meetings, creating and updating personnel records, phone lists and organization charts, sorting and responding to Maintenance Superintendent's mail, ordering supplies, scheduling meetings, arranging department events, luncheons, etc., creating and updating department policy manual, writing weekly newsletter, making travel arrangements, answering telephones, filing, maintaining strict confidentiality.
Personal attributes: Very detail-oriented, able to multi-task, very organized, proficient in various software programs,quick learner, excellent communication skills, team-oriented, able to work with minimal/zero supervision, extremely motivated, always accepting of new challenges.
Contact this candidate