Administrative Assistant Microsoft Office

THEODORA ROBINSON

*** * **** **** *****, Georgia, 31546 313-***-**** ******************@*****.***

An administrative professional with years of experience, who can be trusted with the most confidential projects. An organized and friendly person who is willing to assist others. Presently searching for a suitable secretarial/administrative role with an exciting and progressive company.

A R E A S O F E X P E R T I S E:

Managing Files, Records and Documents

Planning Corporate Events and Meetings

Supply Management

Managing Calendars and Travel

Telephone Management

Preparing Correspondence & Reports

SKILLS

Microsoft Office: Word, Excel, PowerPoint; QuickBooks and ACS Church Data System

WORK EXPERIENCE

FAITH4LIFE CHURCH, JACKSON, MS

Executive Secretary, Apr 2010 – Apr 2015

Perform general office duties, such as ordering supplies, maintaining record management database system. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries.

Attend and prepare for staff meetings by distributing agendas and taking meeting minutes.

Make travel arrangements for executives. Manage and maintain executives' schedules and calendars. Oversight of church calendars as well as staff vacation schedules.

Prepare travel itineraries for special guests. Coordinate with their offices for travel arrangements; make hotel reservations, create welcome baskets and informational packets for their rooms. Schedule valet services for guests.

Coordinate all church special events (i.e. annual church picnic, church anniversary, on-site wedding coordinator) including budgets, vendor selections, menu choices, set-up and decorations. Prepare and track all associated paperwork for on-site events for auxiliary department events.

Keep accurate membership records utilizing the ACS Technologies Data System; track membership history, data entry, produce mass emails and/or letters, generate census reports; verify all new members have completed the appropriate classes. Scheduled baptisms, baby dedications and weddings including creation of associated certificates and resolutions.

Compile weekly ministry department reports that included membership attendance, contribution and bookstore sales.

Audit ministerial expense reports and gas logs for accuracy and reconcile with bank statements. Perform petty cash distributions and reconciliation.

Process purchase orders for all acquisitions for supplies and events. Tracked and submitted all invoices and check requests for payment. Provided monthly excel report of all expenditures.

Responsible for Petty Cash box. Maintaining accurate records and receipts for reconciliation.

Responsible for week-day contribution accounting: counting and verification of offerings, processing of appropriate paperwork and bank deposits.

Clerical support for Assistant Pastor and Pastoral Care Department; schedule counseling appointments. Notify ministerial staff of members’ hospitalization or deaths. Order appropriate floral arrangements for occasions. Coordinate with caterer for onsite repasts.

Provided clerical support to other departments as needed.

Liaison for three auxiliary departments.

WORD OF FAITH INTERNATIONAL CHRISTIAN CENTER, SOUTHFIELD, MI

Secretary, Jun 2008 – Apr 2010

Perform general office duties, such as ordering supplies, answer phone calls and direct calls to appropriate parties or take messages. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

File and retrieve corporate documents, records, and reports. Open, sort, and distribute incoming correspondence, including faxes and email. Receive and maintain volunteer applications; review for accuracy. Submit for background checks when necessary.

On-site Wedding Coordinator, Jun 2009 – Apr 2010

Make sure all appropriate premarital classes have been completed by couples or receive copy of marriage certificate for files, if vow renewal. Schedule pre-planning meetings and site visits with couples and their wedding coordinator.

Review event application and church policies. Submit wedding date for approval to Director; contact couple once approved. Attend rehearsal and wedding to ensure all polices are adhered to.

Collect any fees and submit to accounting for processing. Maintain records of event aspects, including financial details.

Follow-up with couples to ensure all necessary items have been completed prior to actual wedding.

FAITH CHRISTIAN ACADEMY, SOUTHFIELD, MI

Receptionist/Secretary, Sep 2006 – Jun 2008

Greet teachers, parents, students and vendors entering school, determine nature and purpose of visit, and direct or escort them to specific destinations.

Transmit information or documents to teachers and/or parents, using computer, mail, or facsimile machine.

Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers as needed by principal. File and maintain student records.

Receive tuition payment and record receipts.

Schedule parents for Parent-Teacher Conferences.

CLEAN AIR WORKS, INC., DETROIT, MI

Office Support Staff, Mar 1995 – Sep 2006

HUTZEL HOSPITAL, DETROIT, MI

Quality Assurance Secretary, Jan 1996 – Nov 1997

EDUCATION

Inkster High School, Inkster, MI

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