Project Manager Management
Resume:
Zikia M. Harris
*********@*****.***
Summary of Qualifications
Analyzing financial/accounting systems data to support decision-making, and develop solutions to improve program effectiveness, and meet strategic goals and objectives.
PROFILE
• Six (6) years’ experience in Federal Government Procurement
• Student Intern 2006 –Gov’t Employee 2009
• Experience with DHS and Private Sector
• Experience with GSA schedules/Delivery Orders
• Close twenty to fifty contract files monthly to include million dollar contracts
• Experience with PRISM, DELTEK, and FPD, FPDS-NG, WINS,CIMS, and FFMS
• Knowledge of Federal Acquisition Regulation (FAR), Defense FAR (DFAR), and other agency supplements
• Extensive experience in all types of contracts and contract actions including Cost Plus contracts, T&M, FFP, IDIQ, Blanket Purchase, and Inter-Agency Agreements.
Education
Strayer University
Master of Science
Project Management
Graduation- June 2015
Delaware State University Dover, DE
Bachelor of Arts Associate Degree (BA)
Graduate Class 2008
English Major
USDA Graduate Program
Graduate School-1.8 CEU Technical Writing
Management Concepts-Grammar-2009
Professional Experience
TERACORE, Washington, DC March 2015 – Present
Financial Analyst
Department of Homeland Security (S&T)
• Assembling Interagency and Intra-agency Agreements (IAAs)
• Assemble and process documents for award, administration, and close-out of all IAAs
• Perform highly technical research and develop specifications
• Develop standardized set of Terms and Conditions agreeable to Federal entities
• Resolve problems relating to the administration of an IAA
• Review requisitions and all necessary supporting documentation to ensure requirements, deliverables and schedules are clear and concise Monitoring Monitor contractor’s financial and business status to detect any indicators having an adverse effect upon contract performance (i.e. pending bankruptcy)
• Identify and recommend solutions to any problems related to contract administration
• Draft contract modifications as needed
• Create corresponding PR electronic records in FFMS, PRISM, and the OCFO Execution Performance Invoice Consolidation (EPIC) database.
• Route PRs for approval, fund certification, fund commitment, and de-obligation through appropriate Program Office/Divisions, S&T Chief Financial Officer (CFO), and COs in hard copy and electronic format through FFMS/PRISM.
• Generate/Update/Maintain Standard Operating Procedures.
• Provides analysis and support in the Department-wide annual A-123 internal controls assessment.
ERIMAX, Washington, DC June 2014 – March 2015
Contract Closeout Specialist
Department of Homeland Security
• Knowledge and understanding of the Federal Acquisition Regulation (FAR) and the Federal Financial Management System (FFMS).
• Performed work related to the termination of contracts for either convenience of the Government or default of the contractor.
• Evaluated and processed closeouts for contracts, delivery orders, task orders, and blanket purchase agreements (BPAs) GSA Schedule orders, Interagency Agreements (IAA) including Time and Material (T&M), Labor Hour, Firm Fixed Price and Indefinite Delivery/Indefinite Quantity contracts and orders.
• Conducted a thorough review of closeout packages before submitting to the Contracting Officer (CO) for signature to include complex files.
• Maintained necessary records to ensure monthly, quarterly and yearly reports are submitted and accurate.
• Researched policies and guidelines to develop a training manual for closeout procedures.
• Reviewed closeout package for adequacy, consistency, and compliance with administrative and procedural requirements.
• Prepared contract modifications and cost analysis to de-obligate funds in PRISM, and utilize and the Federal Financial Management System (FFMS) to verify funding on contracts.
• Prepared Release of Claims and Concurrences selecting appropriate clauses, ensuring clear and complete specifications.
• Monitored outstanding contracts to ensure satisfactory progress, to ensure compliance with the terms and conditions of the contract, and to identify problems that threaten contractor performance.
• Applied all Federal requirements, and firm policies and procedures to ensure all contracts are physically and systematically complete in a timely manner.
• Prepared and track fully-executed, closed contract files for archiving to the Federal Records Center
• Resolved and addressed complex issues related to closeout actions.
• Developed implemented and analyzed data requirements for planning and measurement systems
• Prepared and routed Purchase Requisition/Executive Summary to assigned Contracting Officers for review and approval to de-obligate funds over the one thousand dollar threshold.
• Provided a consistent method of reconciling and de-obligating of various types of contracts (interagency agreements, task orders, grants and delivery orders) and finalize closeout actions in PRISM.
• Ensured that the contract file includes all required documentation (Awards, Modifications, Solicitations, Executive Summary, financial reports, Contracting Officer Certifications and checklist, and final invoices) for closeout.
PANUM, Washington, DC October 2013- June 2014
Contract Closeout Specialist
United States Coast Guard (USCG)
• Prepared reconciliation spreadsheets for accuracy of allocated funds, respond to questions regarding discrepancies, and review expenditure Contracts.
• Reviewed and processed closeouts for contracts, delivery orders, task orders, blanket purchase agreements (BPAs) GSA Schedule orders, Interagency Agreements (IAA) including Time and Material (T&M), Labor Hour, Firm Fixed Price and Indefinite Delivery/Indefinite Quantity contracts and orders.
• Closed twenty to fifty contracts monthly to include contracts over a million dollars.
• Conducted a thorough review of closeout packages before submitting to the Contracting Officer (CO) for signature to include complex files.
• Assisted in tracking/monitoring contract actions to ensure compliance with government policy, administrative procedures, regulations, and statutes.
• Prepared contract modifications to de-obligate funds in PRISM, Centralized Integrated Management System (CIMS) and utilized FINCEN to verify funding on Contracts.
• Prepared Release of Claims to ensure all files were systematically closed in a timely manner.
• Applied all Federal requirements, and firms’ policies and procedures to achieve file maintenance and closeout activities.
• Resolved and addressed complex issues related to closeout activities.
• Maintained necessary records to ensure monthly, quarterly and yearly reports were submitted and accurate.
• Ensured compliance with contract closeout provisions.
• Analyzed performance of procurement activities against various procurement indicators and goals
• Maintained a strong customer relationship with vendors and contractors.
• Verified contracts for closeout procedure by Period of Performance (POP) and boxed expired files for archives National Records Center (NRC).
• Reviewed contracts to ensure they are physically complete prior to final closeout action and ensured all written documents and concurrences were obtained and in the contract file.
• Maintained a secure database tracking all contract files submitted for closeout.
• Reported and monitored closeout packages for completeness and accuracy.
• Provided quality checks regarding tracking issues, exceptions and resolutions.
• Completed contract close out process as required by standard operating procedures and directed by Project Manager.
• Maintained all contract folders and documents throughout the closeout process.
B3 Solutions, Washington, DC January 2012- September 2013
Contract Closeout Specialist
United States Coast Guard (USCG)
• Identified and tracked closeout activities related to Federal contracts, subcontracts, consultant agreements, and purchase orders.
• Conducted closeouts with contract types with multiple subcontractors and task orders in compliance with regulations and policies and procedures.
• Coordinated quick closeouts with management and stakeholders as needed.
• Reviewed closeout documents prepared by analysts before submission to the Government.
• Provided a consistent method of reconciling and de-obligating of various types of contracts (interagency agreements, task orders, grants and delivery orders)
• Collaborated with various functional teams and the Government when required to coordinate activities and ensure deadlines were met.
• Provided insight on team processes with a focus on quality improvements and efficiencies of tasks completions
• Closed ten to twenty contracts monthly with amounts ranging from hundreds, thousands, and millions
• Performed research and data gathering in order to determine if a contract was ready for closeout.
• Provided a consistent method of de-obligating, releasing modifications and closing out various types of contracts including GSA Schedule orders, Interagency Agreements (IAA), Time and Material (T&M), Labor Hour and Firm Fixed Price contracts.
• Ensured that the contract file included all required documentation (Awards, Modifications, financial reports, Project Officer Certifications and final invoices) for closeout.
• Assured that unobligated funds were tracked and funds paid or de-obligated in an appropriate and timely manner.
• Researched contract information, closeout records and verified information
B3 Solutions, Washington, DC October 2010 – January 2012
Management Analyst
Federal Aviation Administration (FAA)
• Examined and tracked project deliverables for secured facilities and redesign project spreadsheets for contract data.
• Prepared contract binders and logged financial invoices for audit.
• Created reconciliation spreadsheets to insure that all financial information was accurate to close out contracts.
• Sent certification of work documents to COTR/Program Managers for verification that all deliverables had been received.
• Verified contractor delivery and/or completion of all labor and services, hardware and software.
• Communicated with the contracting officials regarding Regional maintenance and site acceptance tests.
• Created monthly action reports to distribute to the contracting company.
• Analyzed all work plans to ensure they coincide with the statement of work.
• Recorded all project files for the assign task order and scheduled all task order approvals according to the contract guidelines.
• Distributed all unassigned work plans to service area point of contacts for review.
• Reconciled bills in the PRISM financial system.
• Excellent verbal and written communication skills.
• Demonstrated interpersonal skills, and proven decision-making support.
• Adept at implementing and managing tactical and strategic development initiatives.
• Ability to analyze programs and identify the key implementation steps to improve execution.
• Skilled in budget planning, and real property management.
• Managing multiple tasks and meeting deadlines, often-in high-pressure situations.
Federal Emergency Management Agency, Washington, DC January 2009 - September 2010
Government Management Analyst- GS 11
Support Services and Facilities Management Division
• Monitored the branch Regional repairs budget and compiled data to track expenditures on a monthly basis.
• Monitored procurement actions provided status report, identified problems with outstanding procurements, and assisted with contract closeouts.
• Developed and maintained project management files including disaster and standard lease data.
• Prepared invoices and Reimbursable Work Authorization’s (RWA) for processing, tracking, and reconciling branch’s Integrated Financial Management information System (IFMIS).
• Acquired information from acquisitions, General Services Administration (GSA), and qualified vendors for any new procurement requirements.
• Coordinated and supported the purchasing of equipment and supplies for the branch.
• Drafted and revised correspondence for various meetings, directives, and standard operation procedures.
• Reviewed General Services Administration occupancy agreements; compiled project data for various projects within the branch.
• Developed and complemented an effective communications process for managing electronic files.
certifications/ specialized training
Emergency Management Development Courses
IS – 100 Introduction to Incident Command System 2009
IS – 200 ICS for Single Resources and Initial Action Incidents 2009
IS – 546 Continuity of Operations Awareness 2009
IS – 700 National Incident Management System (NIMS)
An Introduction 2009
IS – 800 A National Response Plan (NRP), An Introduction 2009
Professional Development Courses
DF437 - Foundations of Customer Service at FEMA 2009
DF434 - Equal Rights Orientation 2009
FEMA Ethics Training 2009
Information Technology Security Awareness Training 2009
PRISM-Buyer’s Training 2014, 2010
FPDS-NG Training 2014
Proficient in Real Property Management System (RPMS)
Proficient in Microsoft Office Suite
Proficient in PRISM
Zikia M. Harris
*********@*****.***
Summary of Qualifications
Analyzing financial/accounting systems data to support decision-making, and develop solutions to improve program effectiveness, and meet strategic goals and objectives.
PROFILE
• Six (6) years’ experience in Federal Government Procurement
• Student Intern 2006 –Gov’t Employee 2009
• Experience with DHS and Private Sector
• Experience with GSA schedules/Delivery Orders
• Close twenty to fifty contract files monthly to include million dollar contracts
• Experience with PRISM, DELTEK, and FPD, FPDS-NG, WINS,CIMS, and FFMS
• Knowledge of Federal Acquisition Regulation (FAR), Defense FAR (DFAR), and other agency supplements
• Extensive experience in all types of contracts and contract actions including Cost Plus contracts, T&M, FFP, IDIQ, Blanket Purchase, and Inter-Agency Agreements.
Education
Strayer University
Master of Science
Project Management
Graduation- June 2015
Delaware State University Dover, DE
Bachelor of Arts Associate Degree (BA)
Graduate Class 2008
English Major
USDA Graduate Program
Graduate School-1.8 CEU Technical Writing
Management Concepts-Grammar-2009
Professional Experience
TERACORE, Washington, DC March 2015 – Present
Financial Analyst
Department of Homeland Security (S&T)
• Assembling Interagency and Intra-agency Agreements (IAAs)
• Assemble and process documents for award, administration, and close-out of all IAAs
• Perform highly technical research and develop specifications
• Develop standardized set of Terms and Conditions agreeable to Federal entities
• Resolve problems relating to the administration of an IAA
• Review requisitions and all necessary supporting documentation to ensure requirements, deliverables and schedules are clear and concise Monitoring Monitor contractor’s financial and business status to detect any indicators having an adverse effect upon contract performance (i.e. pending bankruptcy)
• Identify and recommend solutions to any problems related to contract administration
• Draft contract modifications as needed
• Create corresponding PR electronic records in FFMS, PRISM, and the OCFO Execution Performance Invoice Consolidation (EPIC) database.
• Route PRs for approval, fund certification, fund commitment, and de-obligation through appropriate Program Office/Divisions, S&T Chief Financial Officer (CFO), and COs in hard copy and electronic format through FFMS/PRISM.
• Generate/Update/Maintain Standard Operating Procedures.
• Provides analysis and support in the Department-wide annual A-123 internal controls assessment.
ERIMAX, Washington, DC June 2014 – March 2015
Contract Closeout Specialist
Department of Homeland Security
• Knowledge and understanding of the Federal Acquisition Regulation (FAR) and the Federal Financial Management System (FFMS).
• Performed work related to the termination of contracts for either convenience of the Government or default of the contractor.
• Evaluated and processed closeouts for contracts, delivery orders, task orders, and blanket purchase agreements (BPAs) GSA Schedule orders, Interagency Agreements (IAA) including Time and Material (T&M), Labor Hour, Firm Fixed Price and Indefinite Delivery/Indefinite Quantity contracts and orders.
• Conducted a thorough review of closeout packages before submitting to the Contracting Officer (CO) for signature to include complex files.
• Maintained necessary records to ensure monthly, quarterly and yearly reports are submitted and accurate.
• Researched policies and guidelines to develop a training manual for closeout procedures.
• Reviewed closeout package for adequacy, consistency, and compliance with administrative and procedural requirements.
• Prepared contract modifications and cost analysis to de-obligate funds in PRISM, and utilize and the Federal Financial Management System (FFMS) to verify funding on contracts.
• Prepared Release of Claims and Concurrences selecting appropriate clauses, ensuring clear and complete specifications.
• Monitored outstanding contracts to ensure satisfactory progress, to ensure compliance with the terms and conditions of the contract, and to identify problems that threaten contractor performance.
• Applied all Federal requirements, and firm policies and procedures to ensure all contracts are physically and systematically complete in a timely manner.
• Prepared and track fully-executed, closed contract files for archiving to the Federal Records Center
• Resolved and addressed complex issues related to closeout actions.
• Developed implemented and analyzed data requirements for planning and measurement systems
• Prepared and routed Purchase Requisition/Executive Summary to assigned Contracting Officers for review and approval to de-obligate funds over the one thousand dollar threshold.
• Provided a consistent method of reconciling and de-obligating of various types of contracts (interagency agreements, task orders, grants and delivery orders) and finalize closeout actions in PRISM.
• Ensured that the contract file includes all required documentation (Awards, Modifications, Solicitations, Executive Summary, financial reports, Contracting Officer Certifications and checklist, and final invoices) for closeout.
PANUM, Washington, DC October 2013- June 2014
Contract Closeout Specialist
United States Coast Guard (USCG)
• Prepared reconciliation spreadsheets for accuracy of allocated funds, respond to questions regarding discrepancies, and review expenditure Contracts.
• Reviewed and processed closeouts for contracts, delivery orders, task orders, blanket purchase agreements (BPAs) GSA Schedule orders, Interagency Agreements (IAA) including Time and Material (T&M), Labor Hour, Firm Fixed Price and Indefinite Delivery/Indefinite Quantity contracts and orders.
• Closed twenty to fifty contracts monthly to include contracts over a million dollars.
• Conducted a thorough review of closeout packages before submitting to the Contracting Officer (CO) for signature to include complex files.
• Assisted in tracking/monitoring contract actions to ensure compliance with government policy, administrative procedures, regulations, and statutes.
• Prepared contract modifications to de-obligate funds in PRISM, Centralized Integrated Management System (CIMS) and utilized FINCEN to verify funding on Contracts.
• Prepared Release of Claims to ensure all files were systematically closed in a timely manner.
• Applied all Federal requirements, and firms’ policies and procedures to achieve file maintenance and closeout activities.
• Resolved and addressed complex issues related to closeout activities.
• Maintained necessary records to ensure monthly, quarterly and yearly reports were submitted and accurate.
• Ensured compliance with contract closeout provisions.
• Analyzed performance of procurement activities against various procurement indicators and goals
• Maintained a strong customer relationship with vendors and contractors.
• Verified contracts for closeout procedure by Period of Performance (POP) and boxed expired files for archives National Records Center (NRC).
• Reviewed contracts to ensure they are physically complete prior to final closeout action and ensured all written documents and concurrences were obtained and in the contract file.
• Maintained a secure database tracking all contract files submitted for closeout.
• Reported and monitored closeout packages for completeness and accuracy.
• Provided quality checks regarding tracking issues, exceptions and resolutions.
• Completed contract close out process as required by standard operating procedures and directed by Project Manager.
• Maintained all contract folders and documents throughout the closeout process.
B3 Solutions, Washington, DC January 2012- September 2013
Contract Closeout Specialist
United States Coast Guard (USCG)
• Identified and tracked closeout activities related to Federal contracts, subcontracts, consultant agreements, and purchase orders.
• Conducted closeouts with contract types with multiple subcontractors and task orders in compliance with regulations and policies and procedures.
• Coordinated quick closeouts with management and stakeholders as needed.
• Reviewed closeout documents prepared by analysts before submission to the Government.
• Provided a consistent method of reconciling and de-obligating of various types of contracts (interagency agreements, task orders, grants and delivery orders)
• Collaborated with various functional teams and the Government when required to coordinate activities and ensure deadlines were met.
• Provided insight on team processes with a focus on quality improvements and efficiencies of tasks completions
• Closed ten to twenty contracts monthly with amounts ranging from hundreds, thousands, and millions
• Performed research and data gathering in order to determine if a contract was ready for closeout.
• Provided a consistent method of de-obligating, releasing modifications and closing out various types of contracts including GSA Schedule orders, Interagency Agreements (IAA), Time and Material (T&M), Labor Hour and Firm Fixed Price contracts.
• Ensured that the contract file included all required documentation (Awards, Modifications, financial reports, Project Officer Certifications and final invoices) for closeout.
• Assured that unobligated funds were tracked and funds paid or de-obligated in an appropriate and timely manner.
• Researched contract information, closeout records and verified information
B3 Solutions, Washington, DC October 2010 – January 2012
Management Analyst
Federal Aviation Administration (FAA)
• Examined and tracked project deliverables for secured facilities and redesign project spreadsheets for contract data.
• Prepared contract binders and logged financial invoices for audit.
• Created reconciliation spreadsheets to insure that all financial information was accurate to close out contracts.
• Sent certification of work documents to COTR/Program Managers for verification that all deliverables had been received.
• Verified contractor delivery and/or completion of all labor and services, hardware and software.
• Communicated with the contracting officials regarding Regional maintenance and site acceptance tests.
• Created monthly action reports to distribute to the contracting company.
• Analyzed all work plans to ensure they coincide with the statement of work.
• Recorded all project files for the assign task order and scheduled all task order approvals according to the contract guidelines.
• Distributed all unassigned work plans to service area point of contacts for review.
• Reconciled bills in the PRISM financial system.
• Excellent verbal and written communication skills.
• Demonstrated interpersonal skills, and proven decision-making support.
• Adept at implementing and managing tactical and strategic development initiatives.
• Ability to analyze programs and identify the key implementation steps to improve execution.
• Skilled in budget planning, and real property management.
• Managing multiple tasks and meeting deadlines, often-in high-pressure situations.
Federal Emergency Management Agency, Washington, DC January 2009 - September 2010
Government Management Analyst- GS 11
Support Services and Facilities Management Division
• Monitored the branch Regional repairs budget and compiled data to track expenditures on a monthly basis.
• Monitored procurement actions provided status report, identified problems with outstanding procurements, and assisted with contract closeouts.
• Developed and maintained project management files including disaster and standard lease data.
• Prepared invoices and Reimbursable Work Authorization’s (RWA) for processing, tracking, and reconciling branch’s Integrated Financial Management information System (IFMIS).
• Acquired information from acquisitions, General Services Administration (GSA), and qualified vendors for any new procurement requirements.
• Coordinated and supported the purchasing of equipment and supplies for the branch.
• Drafted and revised correspondence for various meetings, directives, and standard operation procedures.
• Reviewed General Services Administration occupancy agreements; compiled project data for various projects within the branch.
• Developed and complemented an effective communications process for managing electronic files.
certifications/ specialized training
Emergency Management Development Courses
IS – 100 Introduction to Incident Command System 2009
IS – 200 ICS for Single Resources and Initial Action Incidents 2009
IS – 546 Continuity of Operations Awareness 2009
IS – 700 National Incident Management System (NIMS)
An Introduction 2009
IS – 800 A National Response Plan (NRP), An Introduction 2009
Professional Development Courses
DF437 - Foundations of Customer Service at FEMA 2009
DF434 - Equal Rights Orientation 2009
FEMA Ethics Training 2009
Information Technology Security Awareness Training 2009
PRISM-Buyer’s Training 2014, 2010
FPDS-NG Training 2014
Proficient in Real Property Management System (RPMS)
Proficient in Microsoft Office Suite
Reference
Goldie Reese (Project Manager) - 301-***-****
Lawan Smith (Deputy Project Manager) – 240-***-****
Shaudetta Bond (Budget Analyst) -301-***-****
Contact this candidate