Manager Administrative Assistant

Brenda Baker

**** **** ******, *****, *** York **456

718-***-**** (Home) 917-***-**** (Cell) *************@*****.*** Experienced finance and management professional with over twenty-six years of experience in overseeing fiscal functions. Highly organized with a strong attention to detail. Ability to work in fast-paced environment. PROFESSIONAL EXPERIENCE

Volunteer Consulting Group, Inc. (dba VCG Governance Matters) 1988 –Oct. 2014 Finance Director/Human Resources Manager/Office Manager New York, NY Finance

Manage all fiscal activities: audit, accounts payable and general ledger, revenue and accounts receivable, grants & contracts, and payroll

Responsible for the preparation of the company’s annual consolidated draft financials

Prepare the annual budget for Board approval

Monitor daily cash flow needs

Perform monthly account analyses and activity reports

Perform periodic cash projection analyses

Manage invoicing of clients and grants

Manage the yearly closing process

Payroll Maintenance - Filing (1099’s) to vendors; 941 report; NYS/NYC Quarterly reports; disability benefits and ADP

Oversee accounting practices and process all transactions including billing and deposit

Monitor banking activities of the organization and a co-signer on all accounts

Ability to prioritize work on multiple projects

Part-time bookkeeper for sub-tenant (JobsFirstNYC)

Manage Petty Cash

Human Resources Manager

Assist with the recruitment process of hiring new employees (schedule interviews, resume review, etc.)

Respond in a timely manners to employee inquiries regarding all aspects of human resources (benefits, payroll, vacation, etc.)

Prepare new-hire packets and policy manuals for distribution to staff

Manage administrative staff attendance into the Time Allocation System and flag potential attendance issues

Process, purge, and maintain employee files and archives as required by law Office Manager

Rent/lease and ensure maintenance of all office equipment

Review and conduct initial interviews for the hiring of all support staff

Maintain and order inventory of all office supplies Quality Assurance – Partners in Care 1986 - 1987

Administrative Assistant to the Vice President New York, NY

Supervised on-call weekend staff of eight

Supervise office staff on-call, weekends schedule

Prepared materials for Board meetings (agenda, budgets, etc.)

Typed all correspondence (Memos, proposals, reports)

Opened, sorted and distributed incoming daily mail

Greeted all guests

Screened telephone calls for professional staff

Assisted in other departments when needed

National Home Caring Council 1976 - 1986

Administrative Assistant to the Director of Development New York, NY

Assists finance dept. with (account receivable/payable, etc.)

Responsible for all outgoing checks and filings systems of vendors

Maintained invoice journal and cash receipts log record

Conducted follow-up on unpaid invoices, and send out late notices twice a month

Prepared materials for Board meeting (agenda, budgets, etc.)

Assisted with outgoing mail and publication orders at the end of the day when necessary

Maintained the Directory of Home Caring Council master’s copy including routine up-dating

Handled special projects assigned by the Director of Development

Part-time Billing Clerk for sub-tenants (2) modeling agencies SKILLS

Microsoft Office Word and Excel

Accounting software, experience with Fund E-Z; Sage/Peachtree Accounting; & QuickBooks EDUCATION

Morris High School (Diploma Received)

Pace University –Certificate obtained (Business Administration)

New York University – Certificate obtained (Accounting I & II) COMMUNITY

Trustee – Greater Universal Baptist Church, Bronx, New York (2012 – Present)

Member of the Neighborhood Claremont Association of the Bronx REFERENCES

Available upon request.

Contact this candidate