Administrative Assistant/Bookkeeper
Resume:
Yvonne Chan
**** **** ******, *** *****, Brooklyn, New York 11204
******.******@*****.***
Administrative Assistant Bookkeeper
Detail-oriented and dedicated professional with proven expertise in all aspects of general administration and bookkeeping. Recognized
for solid work ethic, as well as the ability to manage multiple priorities, meet strict deadlines, and perform beyond goals and
expectations. Known for analytical problem-solving aptitudes, able to maintain a calm demeanor in handling complex situations and
quickly adapt to diverse work environments. Expert at identifying and resolving financial discrepancies, as well as in communicating
with professionals of all organizational levels. Equipped with articulate communication, presentation, and interpersonal skills, with
bilingual fluency in English and Cantonese Chinese.
Areas of Expertise
Accounts Payable and Accounts Receivable ~ General Administration and Clerical Functions ~ Document Preparation
Cross-functional Team Collaboration ~ Vendor Relations and Customer Service ~ Process Improvement Strategies
Professional Experience
Administrative Assistant/Bookkeeper
JM Studio Inc., New York, NY 2014–Present
Assume responsibility in managing phone calls, correspondences, and business documents, including letter of credit, factoring
assignment schedule, corporate reports, and fund transfer applications
Operate computers and various applications to compile, encode, and retrieve data from company database
Gather, review, and summarize account information and trends to generate accurate financial reports; submit information to external
accountant assigned to produce the company’s financial statements; consolidate data for third-party auditors for annual audits; and
support accountants in preparing tax returns, 1099s, and W-2s
Keenly validated, allocated, and posted transactions to effectively manage subsidiary accounts
Observe compliance with federal, local, and state requirements; maintain adherence to requirements in filing reports
Manage subsidiary accounts through verification, allocation, and posting of transactions; and reconcile entries to balance subsidiary
accounts
Leverage bookkeeping skills in maintaining and balancing the general ledger by transferring subsidiary account summaries and
preparing trial balances
Efficiently handle payroll processing as well as provide expert clerical and administrative assistance to the management
Made significant contributions in creating a system to efficiently manage financial transactions by developing a chart of accounts
and establishing bookkeeping policies and procedures
Bookkeeper (Part-Time)
Top Fashion Inc., New York, NY 2014–Present
Exhibit keen expertise in managing company books, such as accounts payable, accounts receivable, bank and credit card statements, and
various reports
Take charge of receiving, documenting, and depositing cash and checks as well as reconciling credit card, bank, factor accounts, and
bank transactions
Submit information to third-party account creating the company’s financial statements; consolidated data for external auditors for
annual audits
Administrative Assistant/Bookkeeper
Aria Fashion Inc., (New York Cosma Fashions, Inc., Acqua Collection Inc.), New York, NY 2006–2014
Saint Tropez Collection Inc.,
(Y D D Trading Inc., Trendy USA Inc., C J Apparel Inc., T C Fashions, Inc., Great Value Inc.), New York, NY 1999–2010
Took charge of ordering accessories, trimmings, and equipment, such as hanger tapes, labels price tickets, and sensors tags
Participated in the product development process of garments and apparel, including oversight of pre-production samples and other
items
Maintained active communication with buyers and vendors on trim and fabric standards and color trends, and closely coordinated with
overseas factories to follow up on orders and monitor all delivery to meet schedules
Organized shipments for commercial or postal delivery, identified the most cost-efficient shipping method, determined appropriate
shipping container, and packaged items to ensure safe and on-time delivery
Efficiently handled the receipt and unloading of incoming materials and verify information on packing slip with purchase order to
validate shipment accuracy
Utilized Microsoft Office applications to develop and design tables, charts, forms, memos, reports, and documents
Exemplified expertise in handling a wide range of bookkeeping functions, including managing accounts payable, accounts receivable,
inventory control, and payments
Drafted bills of lading, verified items to be shipped against work orders to validate correctness of quantity, destination, and
routing
Rendered expert support to sales associate, management, and designer to effectively handle all company functions
Maintained compliance with departmental policies, goals, and procedures; continuous quality improvement objectives; and
environmental, safety, and infection control guidelines
Oversaw production and maintenance functions, which brought forth increased output with minimal interruptions to customers
Bookkeeper (Part-Time)
Second on Second Café, New York, NY 2006–2013
Generated corporate reports, such as reconciliation, monthly cash, monthly payroll, sales, profit and loss, and sales commission
reports
Encoded daily cash, credit sales, and receipts; and organized and distributed inbound and outbound mail
Earlier Career
Customer Service Advocate
Health Insurance Plan of Greater New York (HIP), New York, NY
Member Service Support Clerk
Health Insurance Plan of Greater New York (HIP), New York, NY
Office Assistant/Bookkeeper (Part-Time)
Guan’s International Trading Corporation, New York, NY
Retail Sales Associate (Part-Time)
LaVee Boutique/LaVee Florist Design, New York, NY
Education and Credentials
Bachelor of Arts in International Marketing in Business Administration
Bernard M. Baruch College - New York, NY
Certified Bookkeeper, 2014
Training
Career Blazers
PC Access Program
Kit Sam Middle School
First Level Single Subjects of Bookkeeping of the London Chamber of Commerce Examination Board
Elementary Typewriting of Pitman Examinations Institute
Elementary Microelectronic Education Programme
Professional Affiliations
American Institute of Professional Bookkeepers (AIPB)
National Association of Certified Public Bookkeepers (NACPB)
Technical Skills
Microsoft Office (Excel, PowerPoint, Outlook, and Word), Access, Info Path, and Publisher Adobe Illustrator Webmail
Adobe Photoshop QuickBook Pro QuickBook Enterprise Solution Peach Tree Anywhere (Apparel System 2000)
Blue Cherry NJ Star Microsoft Windows Typing speed of 65-80 wpm with 100% accuracy
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