Administrative Assistant Human Resources
Resume:
DARLYNE INGALLS
Tomball, Texas 77375
*******.*******@*******.***
Detail-oriented administrative assistant with exceptional organizational, management, and office skills.
Capable of multi-tasking and able to meet deadlines with minimal supervision.
CORE COMPETENCIES
Project Management Experienced with software for
United Healthcare, Guardian Dental,
Budgetary Responsibilities
VSP, and Cobra
Trustworthy & Ethical
Working knowledge of PowerPoint
Multi-Tasking
and various other internal databases
Computer literate
Typing 70+ wpm
Experienced with Microsoft Word,
Excel, Outlook
PROFESSIONAL EXPERIENCE
Human Resources Coordinator
The Howco Group, Houston, Texas
September 2014 – March 2015
Howco is the largest independent supplier and processor of steel, chrome moly, duplex, stainless
and nickel based alloys for the Oil and Gas industry.
Responsible for data/document entry and general maintenance of personnel files into
HRIS database. Entered performance reviews and disciplinary action reports into HRIS.
Maintained confidentiality of all sensitive information.
Entered and maintained personnel files in United Healthcare, Guardian Dental & Life
insurance programs, as well as VSP for vision and Cobra.
Maintained packets for new employees, met with new employees to review and choose
benefits, supported and tracked drug screening appointments and background check
results for new hires.
Responded to verification of employment inquiries and other related questions by phone,
fax or email.
Point of contact for employees regarding to benefits (medical, dental, vision, 401K and
FSA. General support for any employee challenges.
Managed and maintained overall needs for the HR team. Responded to incoming calls
related to HR matters. Maintained badge entry cards for all employees, managed uniform
orders for employees.
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Director of Meetings & Events
Texas Chemical Council, Austin, Texas
February 2008 – August 2014
An association representing the petrochemical facilities along the Gulf coast, as well as the
suppliers who provide services to these facilities.
Coordinated all aspects of 40+ events annually, including board meetings, annual
membership meetings, Capitol legislative events, annual environmental seminar for over
900 attendees and over 150 exhibitors. Planned four quarterly events for each of the four
regions, including golf tournaments, economic outlook breakfasts, political luncheons to
include elected state and local officials, dinner cruises, and company holiday parties.
Worked independently with vendors, including review and approval of contracts,
prepared budgets, drafted electronic announcements, created brochures, collected and
tracked registration fees and sponsorships, organized onsite logistics and attended events,
followed-up with sponsors, and reconciled final invoices.
Served as Director of Association of Chemical Industry of Texas (ACIT) which required
solicitation of new members, attendance at regional committee meetings and working
with those committees to plan events for each region.
SEMATECH, Austin, Texas
1992 – 2008
A semiconductor research and development consortia, including Freescale, Hewlett Packard,
IBM, Intel, Spansion, Samsung and Texas Instruments.
Senior Meeting Planner, Meeting Services and Travel Department, 1995 – 2008
Coordinated all aspects of 65+ domestic and international meetings per year, while
saving over $152K for the company.
Managed revenue for registrations and sponsorships, and prepared cost estimates.
Designed and disseminated brochures.
Assisted in generating a website for all public meetings.
Managed costs throughout meeting, tracked attendance, reconciling all final invoices.
Attended meetings and managed registration, name badges and all onsite logistics.
Facilitated employee events such as the holiday party and employee picnic, including
coordinating all teambuilding events.
Administrative Assistant to Director of Environmental, Safety and Health (ESH) Division,
1994- 1995
Managed director’s travel arrangements, prepared and maintained presentation materials,
prepared director’s expense reports.
Facilitated ESH Division Focus Technical Advisory Board (FTAB) meetings held for
two days each quarter, interfacing with meeting planners on selection of meeting site,
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meal selection, audio/visual equipment, travel and hotel arrangements, and all meeting
room needs. Attended event to ensure smooth operations.
Recorded meeting minutes and produced final documents for distribution.
Coordinated all meetings for planning next quarter agenda.
Administrative Assistant for Development Contracts, Supplier Relations Division, 1992 –
1994
As Unsolicited Proposal Coordinator, scheduled meetings with UPC Chairman,
forwarded copies of proposals to reviewers, followed-up and collected evaluations.
Managed Request For Information (RFI) & Request For Proposal (RFP) Process,
including working with managers to send RFI / RFP to potential suppliers, receiving and
distributing proposals to review teams, returning proposals to suppliers after award is
made, sending approval / disapproval letters, organizing debriefings and teleconferences,
taking and distributing meeting minutes to suppliers, and working with contract managers
on administration of contracts after award is made.
CERTIFICATIONS / MEMBERSHIPS
Certified Professional Meeting Planner (CMP), 1999 – 2014
Member, Texas Society of Association Executives (TSAE), 2008 – 2012
Member, Meeting Professionals International (MPI), 1997 – 2008
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