Manager Office

Timothy J. Hall

***** ***** **., **********, ** *1325 310-***-**** cell ********@*****.***

PROFILE

Mature professional with 15+ years of experience, offering versatile office management and

executive/administrative skills; talented and self driven Office Administrator with proven track record of success

running day to day office operations and providing administrative support to all levels of management; adept at

making office wide decisions and getting things done; effective project management; delivering effective

presentations on various topics; resourceful, passionate person who is willing to accept all kinds of challenges.

Very strong planner and problem solver

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Readily adapts to change

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Very comfortable working independently

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Excellent communicator – both written and verbal

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Able to juggle multiple priorities and meet tight deadlines without compromising quality

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Able to handle confidential matters with the utmost discretion

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Excellent client/customer service

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EXPERIENCE

Thomas St. John, LLC – Los Angeles, CA October 2014 – February 2015

Executive Assistant: Responsible for supporting President of international tax consulting/business

management firm serving the entertainment industry. Managed calendar, emails, travel arrangements, scheduled

international and domestic calls/meetings, acted as ‘gate keeper’ to maximize Director’s productivity; greeted

clients and visitors; completed special projects as directed; supervised Receptionist.

Ipsos – Culver City, CA January 2013 – October 2014

Office Manager: Responsible for the day to day facilities management of 33,000 sf office with 120 employees;

supervised Receptionist and Facilities Coordinator; Liaison and communications between landlord, vendors and

corporate office; forecasting, implementing and maintaining $1.5M annual budget; authorized and approved all

office invoices; planned/rearranged office space to meet needs of staff; partnered with Human Resources for new

hire orientations, onboarding and employee terminations; conducted annual performance reviews; partnered with

Business Unit leaders on all policy and procedural issues; lead social committee to plan and execute monthly,

quarterly and annual events – from happy hours to annual holiday party.

Martha Stewart Living – Los Angeles, CA February 2012 – January 2013

Office Manager/Executive Assistant: Responsible for the day to day office management of Western

Adverising Sales office; supported three Ad Directors including answering phones, resonding to RFPs,

completing expense reports, competitive research, brand ambassador for events.

Timothy J. Hall Resume continued

March 2003 – August 2009 Account

Time, Inc. – Los Angeles, CA

Manager: Promoted from Sales Assistant to launch new womens’ service monthly magazine, ALL YOU; built

territory from zero and grew it to $2M in annual revenue; prospected, researched and met with new clients;

always met or exceeded monthly and annual revenue goals; responded to RFPs; responsible for all

administrative duties as well.

Sales/Administrative Assistant: Responsible for supporting three Ad Directors in all administrative duties

including answering phones, correspondence with clients, completing RFPs, assembling media kits, preparing

Directors for sales calls, researching competitive magazines, managing customer database and insertion order

process.

SKILLS

Office Management Spreadsheets/Reports Executive Support

Office

Skills:

Records Management Event Planning Travel Coordination

Database Admin Calendaring Reception/Phones

Calendar Management RFPs Client Research

Executive

Assistant

Answering Phones Travel Arrangements HR Support

Skills:

Client Contact Expense Reports

MS Word MS Outlook Website Updates

Computer

Skills:

MS Excel Salesforce.com

MS PowerPoint Internet Research

ADDITONAL WORK HISTORY

Line56 Media, Los Angeles, CA Sales Director August ‘01 – March ‘03

Imagine Media, Los Angeles, CA Account Executive January ‘01 – July ‘01

Red Herring, Los Angeles, CA Office Manager/Admin Asst. February ‘00 – December ‘00

The Washington Post, Los Angeles Office Manager/Admin Asst. October ‘98 – February ‘00

The Washington Post, Washington, DC Classified Advertising Sales Rep April ’97 – September ‘98

The Washington Post, Washington, DC Executive Assistant July ‘96 – March ‘97

EXCELLENT REFERENCES AVAILABLE UPON REQUEST

Contact this candidate