Administrative Assistant Human Resource
Resume:
Nanci Foelster
**********@*****.***
Goal:
• Seeking an administrative or executive support position in a fast paced environment with multiple
challenges and growth opportunities.
Skills
• Accurate, efficient, detail and results oriented
• Excellent multitasker
• Strong written and oral communication skills
• Knowledge of Spanish language
• Microsoft Windows 95/98/2000/2003/XP/Vista/7/8, Microsoft Office Suite 2010 (Outlook, Excel, Word,
WordPerfect, PowerPoint), Lotus Notes, Mac OS X 10.4–10.6, SAP, Resource Scheduler, Concur, Web
Conferencing Tools (WebEx, Intercall, Interwise), IM Tools (Jabber, Lync, Sametime)
Experience
Artech, Morristown, NJ
(Contracting Agency) 10/2014 thru 4/2015
• BASF, Florham Park, NJ
Administrative Assistant
• Supported two Directors and their staff under the BASF Corporation, Corporate Communications
Department
• Scheduled and Maintained calendars in a global meeting culture
• Handled all travel, hotel and expenses
• Arranged travel and hotel bookings on AXO (American Express System)
• Scheduled all conference rooms, conference calls, luncheons and meeting reservations
• Liaison for activities and issues affecting the entire group
• Set up and coordination of all off site meetings/events
• Maintenance and submission of budget spreadsheet for meetings/events
• Maintained and reordered certain supplies and business cards
• Responsible for all incoming and outgoing mail and overnight packages
EMC (Sitrof), Princeton, NJ Aerotek, Piscataway, NJ
(Contracting Agency) 1/2013 thru 2/2014 (Contracting Agency) 2/2011 thru 1/2013
• Merck, Springfield, NJ & Rahway, NJ (2/2011 thru 12/2013)
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Administrative Assistant II & Project Coordinator
• Supported four Directors, their staff and contractors under the Merck Research Laboratories,
Information Technology, Global Regulatory Affairs & Office of the Chief Medical Officer Department
• Scheduled and Maintained heavy calendars in a global meeting culture
• Handled all travel, hotel and expense management system on SAP
• Arranged travel and hotel bookings on Concur (American Express System)
• Scheduled all conference rooms, conference calls, luncheons and meeting reservations
• Supported large IT program and in charge of all on-boarding and off-boarding of 400-500 contractors in
the department including, new badging procedures, lap tops, personnel identity management tools and
equipment spreadsheet.
• Liaison for activities and issues affecting the entire group of 65 employees
• Maintained training, areas, equipment, logistics, facilities, work order procedures and MOVE desk
procedures.
• Maintained and reordered all office, equipment supplies and business cards
• Responsible for all incoming and outgoing mail and overnight packages
Synerfac, Bound Brook, NJ
(Temporary Placement Agency) 10/ 2010 thru 2/2011
• Wedgewood Communications, Greenbrook, NJ
Receptionist & Administrative Support
• Supported group of 100 employees
1. Managed the company switchboard and message line for all types of business communications
2. Responsible for all incoming and outgoing mail, faxes, email and overnight packages
3. Scheduled conference rooms and set up office conference calls, luncheons and meetings
4. Maintained and reordered all office and equipment supplies and stationery
5. Maintained all inventory for samples as well as distribution
• Tekni-Plex, Inc., Somerville, NJ
Corporate World Headquarters until 2009
Administrative & Executive Support/Receptionist, 1999 to 2010
Supporting all 200 employees
• Office operations duties
• Managed the company switchboard and message line for all types of business communications
• Responsible for all incoming and outgoing mail, faxes, email and overnight packages
• Maintained inventory and reordered all office and equipment supplies and stationery
• Designed and ordered all business cards
• Welcomed, logged and dispatched all visitor traffic including customers, vendors, contractors and job
applicants
• Responsible for the use and maintenance of the copy and fax machines and the postage meter
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• Maintained purchase order book
• Executive assistant duties
• Supported 10+ executives
• Drafted business correspondence and completed expense reports
• Handled travel, hotel and meeting reservations
• Scheduled conference rooms and set up office conference calls, luncheons and meetings
• Human Resource duties
• Responsible for greeting applicants for employment, obtaining completed applications and I-9 forms
• Scheduled applicant interviews
• Ordered background checks and scheduled job applicant drug screening tests
• Maintained employee attendance logs and submitted weekly payroll input
• Responsible for maintaining EEO charts
• Finance department duties
• Received all checks sent to office and forwarded to the lock boxes
• Sent weekly accounting checks to all division locations
• Target Human Resources, Raritan, NJ
(Temporary Placement Agency) 1997 thru 1999
• McClarin Hart Environmental Engineering, Warren, NJ
Receptionist/Administrative Support, 1999
Answered phones from switchboard and retrieved messages. Managed mail, including responding to email or
fax inquires and handling incoming and outgoing mail and overnight packages. Maintained and operated the
postage meter, copy machine and fax machine.
• AT&T broadband & Internet Services, Warren, NJ
Receptionist/Office Support, 1998
Answered phones from switchboard and retrieved messages. Managed mail, including responding to email or
fax inquires and handling incoming and outgoing mail and overnight packages. Maintained and operated the
postage meter, copy machine and fax machine. Handled certain Human Resource duties including but, not
limited to arranging interviews, imputing employee hours and vacations.
• Phillips Magnavox, Somerset, NJ
Data Entry, 1997 - 1998
Entered various product data for Strategic Marketing Department.
• Lanfrit, Liscinski & Rosenwasser, LLC, Attorneys at Law, Somerset, NJ
Receptionist/Office Support, 1997
Answered phones from switchboard and retrieved messages. Managed mail, including responding to email or
fax inquires and handling incoming and outgoing mail and overnight packages. Maintained and operated the
postage meter, copy machine and fax machine. Handled certain Human Resource duties including but, not
limited to arranging interviews, imputing employee hours and vacations.
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• WFS Mortgage, Warren, NJ
Closing Manager, 1990 - 1996
Handled loan closings, including verification of documentation, scheduling closing dates, review of title work,
and preparation of closing documents.
Education
Raritan Valley Community College
Accounting Major, 1987 - 1990
Watchung Hills Regional High School, Warren, NJ
High School Diploma, 1987
Somerset County Vocational Technical School, Bridgewater, NJ
Cosmetology License, 1987
Certifications
Notary Public of the State of New Jersey
First Aid Training, 2010
References
References available upon request
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