Management Manager

STUART R. JACOBS

**-** ********** ****., ********* Manor, NY 11427 H: 718-***-**** M: 917-***-****

******.********@*******.*** www.linkedin.com/in/stuartjacobs1/

SUMMARY: Accomplished professional with diversified experience in administrative and office management,

support services, office operations, facilities and records management. Looking to secure a position that allows me to

utilize my interpersonal, organizational, and leadership skills to drive business efficiency and increase profits.

PROFESSIONAL EXPERIENCE:

April, 2014 – Present

The Healthsearch Group, Inc., Ossining, NY

Administrative & Office Management Consultant

Notable Accomplishments and Responsibilities:

Develop, implement and monitor standardized protocols for all office policies, operations and procedures to ensure

efficiency and profitability of office.

Conduct the on-boarding and training of new employees.

Direct special projects leading to increased productivity, clients and revenue.

Liaison with building management regarding all facilities related issues.

Administer the records management of all documents and related database of organization.

July 2002 – February 2014

AECOM, New York, NY

Positions Held:

June 2009 – February 2014

1) Senior Manager of Office Operations, Facilities & Records Management

July 2004 – May 2009

2) Manager, Administration, Office Operations Facilities & Records Management

July 2002 – July 2004

3) Manager, Office Operations & Records Management

Notable Accomplishments and Responsibilities:

Directed the support services, office management and facilities of over 30 offices in the Northeast region.

Office Manager of the Northeast corporate headquarters, coordinating and directing reception, administrative

support staff, procurement, mailroom operations, reprographics, office services, conference room scheduling,

vendor relations, office equipment, renovations, security, maintenance, supplies, space allocations and logistics.

Managed the consolidation and decommissioning of numerous offices including the relocation of over 390

employees from four Manhattan locations into newly constructed office space. This will result in a three year cost

savings of over $4 million.

Liaison with building management to ensure a safe and secure work environment for staff.

Coordinated and managed a regional reprographics initiative, including the replacement of copy/print/fax

equipment, resulting in a projected cost savings of 18 percent and over $553,000 annually.

Directed and implemented office safety guidelines. Created a comprehensive Office Emergency Action Plan and

manual for handling emergency situations.

District lead of the Regional Business Continuity Team, responsible for the preparation and response to events

impacting business operations.

Participated in the development, implementation and monitoring of district and regional budgets.

Project Manager of a records management steering committee across North America. Successfully developed and

implemented a corporate wide, compliant records management program and retention schedule utilizing business

best practices.

Reduced storage costs by over $130,000 per year through the elimination of self-storage facilities that had been

held beyond the prescribed retention date.

Directed the compliant disposal of over 50,000 boxes of archived records, resulting in an annual cost saving of

over $150,000 per year.

Conducted extensive training programs to educate managers and staff on the new records policies, procedures and

retention schedules.

STUART R. JACOBS

August 1999 – July 2002

The Healthsearch Group, Inc., Ossining, NY

Director of Administration and Records Management/Executive Recruiter

Notable Accomplishments and Responsibilities:

Managed the IT services and other departments relating to office administration, records management and business

resumption planning.

Organized office records into an electronic database to eliminate storage costs and increase efficiency of retrieving

client records.

Established and directed the executive recruitment of an insurance and information technology division.

Solicited new business clients and prospective job applicants.

Notified qualified applicants of job opportunities and coordinated interviews and salary negotiations.

March 1998 – July 1999

GRE Insurance Group, New York, NY

Administrative Manager, Administrative & Office Services

Notable Accomplishments and Responsibilities:

Directed the office management of over 15 locations including facilities, mail room, messenger, reprographics,

records management and office services functions.

Developed and negotiated a comprehensive records management program leading to a projected three year cost

savings of over $1 million.

Managed Corporate Travel Program and Corporate Fleet program of over 350 vehicles, ensuring that vehicles

were properly inspected, insured, repaired, and available.

Negotiated with leasing companies for acquiring vehicles when needed based on corporate contracts.

Reduced travel, fleet and records expenses through the proper allocation of resources.

Monitored budget expenses for the Travel and Fleet programs.

MANAGEMENT STRENGTHS:

Management of office services and processes that support core business operations, utilizing best practices to

improve efficiency, productivity and cost savings.

Diverse project management experience with a successful career in achieving deliverables in a timely manner and

within budgetary guidelines.

Proactive, hands-on team leader with a proven track record of improving the efficiency of office operations.

Cost-effective budgeting and expense reduction.

Adept at coordinating with staff at all levels and interfacing with the most senior levels of management.

Emergency action planning and office safety & security.

Disaster Recovery and Business Continuity Planning (Business Resumption Planning).

Extensive experience developing strong, effective vendor and building management business relationships.

Development and implementation of efficient and compliant records management programs.

PROFESSIONAL AFFLIATIONS/CERTIFICATIONS:

Association of Records Managers & Administrators, Inc. (ARMA International)

Metro NYC Chapter

Notary Public – State of New York

EDUCATION:

Herbert H. Lehman College (CUNY), Bronx, NY

Bachelor of Arts: Education

Life Office Management Association, Fellow (FLMI)

Life Office Management Association, Associate, Customer Service (ACS)

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