Project Administrative Assistant
Resume:
Edwin William C. Rosal
P.O. Box *** Abu Dhabi
Mobile no. +971*********
*******@*****.***
Personal statement
An efficient, organized and approachable person who is always willing to help work colleagues and having a strong
administrative background with knowledge of the latest office management techniques and experience of using
specialist software packages.
Professional History
July 24, 2011 to Present
WS ATKINS Overseas Middle East, Abu Dhabi
Feb. 1 2009 to July 24, 2011
Fibrex Construction Group, Abu Dhabi UAE
Project Name : Al Forsan Hotel & Staff Accommodation - Abu Dhabi, UAE
Client Name : PPM – Private Property Management
Al Forsan Sport Hotel a 5-Star hotel in under construction within the strategic site of Abu Dhabi international
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Shooting Club on plot SW 17, Khalifa City A, P5, located near Abu Dhabi Airport and Al Raha beach.
A luxury high end hotel, a timeless landmark in a class of its own with a creative thoughtful and innovative
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sustainable architecture in line with the era of climate consciousness.
The project is registered with USGBC LEED certification program and is seeking LEED plantinum rating for
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which may be the first LEED Platinum hotel in the GCC region.
Documents Controller - To provide technical support to the Engineers – ATKINS.
Duties:
o Preparation and distribution of weekly Document Deliverable Registers.
o Registration, issue and distribution of technical documentation to internal and external parties ensuring timely
turnaround of documentation.
o Engage in preparing project documents and related reports.
o Reviews site schedule and booking records to plan and schedule work activities.
o Daily uploading and downloading to correspondence, drawing, transmittal and other documents.
o Converting drawings to various file formats and uploading them as required.
o Preparing and sending out change orders.
o Updating all spreadsheets.
o Archiving, photocopying, scanning
o Setting all documents and folders for projects.
o Assigns activities to workers and reviews the same.
February 22, 2004 to May 7, 2008
Arabian Agriculture Service Company P.O. Box 53845 Riyadh 11593 KSA
ARASCO began its activities by providing agricultural services and has steadily evolved since then into one of the
most prominent national companies, ranking among the largest companies in the Kingdom, currently concentrated in
producing compound feed, poultry, agricultural inputs, raw food supplies as well as logistic, technical, analytical
and advisory services.
Administrative Staff & Finance Back-up- To provide secretarial and administrative support to all parts of the
business.
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Duties:
Strong knowledge in office procedure; compile and update on both manual & computerized filling system, data
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pertaining to employee's records.
Assist Personnel Department Officers in processing & verifying documentation relating to staffing, recruitment,
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evaluation, training and classification of employee's.
Monitor and update expire Iqama and passport, health and insurance certificate
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Monitor and update ongoing vacation, arrange visas.
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Make letters and memos in respond to incoming letters, memos & emails regarding our views in our
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department.
Encoding and print cash and credit invoices using Baan system.
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Reconcile inventories with computer counts.
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Filling and safekeeping of all incoming and outgoing document for the future references.
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Maintain and update records.
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September 2003 to February 20, 2004
D.M. Consunji, Inc. 2ND Flr. DMCI Plaza Bldg. 2281 Pasong Tamo ext. Makati City, Philippines
DMCI Inc. (DMC) is in the business of construction. Incorporated in the year 1995, DMC has two wholly owned
subsidiaries. First is D.M. Consunji, Inc.,which is engaged in general construction services. This company also
produces and trades concrete products and electrical and foundation works. DMCI Project Developers, Inc., which is
engaged in construction projects and infrastructure development.
Administrative Assistant - To provide secretarial and administrative support in all aspect of the business.
Duties:
Prepare and print daily timesheet for all workers.
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Monitor In and out all workers.
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Provide overtime sheets to those allowed, and as order by the immediate supervisors.
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Process daily and monthly timesheets and prepare to submit for payroll.
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Field checking; to check the complete uniforms with identification and work area and manpower counting.
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Prepare employment contract, workers evaluation and print disciplinary action/ papers.
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Assist in project hiring, sourcing and classification for possible employment.
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Assist in preparation on project contracts through the clients and supplier.
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Filling of documents for future references.
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Extend medical aid when the project nurse is unattended.
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September 2003 to February 20, 2004
Kanok, Phlippines Inc. Basement 2 Ayala Ave. Cor. Makati Avenue Makati City, Philippines
Inventory and Purchasing Clerk - To keep the management assets and procure correct materials as per project
requirements.
Duties:
Compile and maintains records or quantity, type, and value of material, equipment. Merchandise, or supplies
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stocked in store.
Compares inventories to office records or computers figures from records, such as sales orders, production
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records, or purchase invoices to obtain current inventory.
Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or
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investigates and reports reasons for discrepancies.
Compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and
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computes inventory balance, price, and cost. Prepares reports, such as inventory balance, price lists, and
shortages.
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Prepare purchase order, sign by Manager and send thru fax and scheduled for delivery.
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Follow up pending order, received deliveries and checking the quantity and quality of the items.
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Inquire items and compare the prices to the other suppliers and ask for the terms and conditions.
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Education:
GENERAL RADIO COMMUNICATION - Graduated 1989 to 1991
Guzman Institute of Electronics
Sta. Cruz Manila, Philippines
SECONDARY LEVEL - Graduated 1984 to 1988
Sergio Osmena Sr. High School
Del Monte ave. cor. Araneta, Quezon City
PRIMARY LEVEL - Graduated 1978 to 1984
San Jose Elem. School
Mauban St., Quezon City
Academic Training
Networking 1 - Comsofil Sulieman Riyadh, KSA February 01, 2007
Microsoft Access - Comsofil Suleiman Riyadh, KSA June 15, 2007
Adobe Photoshop / Macromedia Flash - Informatics Professional Development MACROMEDIA FLASH Centre,
G/F Cyberzone Bldg., SM City North EDSA, Quezon City Philippines, July 21, 2006
Affiliations
CFCFFL-UAE family, Member of the Tennis in Abu Dhabi
Country Experience
Abu Dhabi, UAE / Kingdom of Saudi Arabia, and Philippines
Nationality
Filipino
Languages
English, Filipino & little Arabic
Key Achievements
• Assisted the Project Management Team providing necessary documents for the completion of the project.
• Responded to over 5 -10 Engineers call daily and solved 50% of their concerns.
• Greeted up to 10 visitors per day, cultivating rapport and smooth communication with each one.
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval
and management of documents to internal and external customers.
Career Summary
Highly motivated and results-driven
Document Controller and Administration Assistant with over 10 years experience in Project administration
department. Strategic staff thrives on challenge and the opportunity to excel and deliver.
Extensive computer experience, with a working knowledge of Word, Excel, simply accounting and powerpoint.
Skilled in numerous computer software programs including Project Management System, Word, Excel and
Photoshop.
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