Sales Administrative Assistant

Aya Mohamady

** ***** *** ** ******* Street, Heliopolis, Cairo, Egypt

Telephone: 020*-****-**** (Home); 0020 106******* (Mobile)

Email: ***.********@*****.***

Objective

W orking and developing an in-depth experience in the field of Supply Chain Management, purchasing and Logistics leading to

supervising a team of professionals and becoming a member of the management team.

Career Summary

Purchasing Supervisor, TAQA for Marketing Oil Products – TAQA Arabia – QALAA Holdings

2008-March 2014

Organize the procurement process and acquiring of equipment and services from manufacturers and

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suppliers at the appropriate quality, price, time and appropriate sources of supply.

• Achieving a balance between cost, quality and delivery date in all activities.

• Participate in determining the appropriate amounts of supplies and equipment to be procured.

• Initiate & Develop purchasing policy and procedure guidelines.

• Responsible for Department’s purchasing cycle.

Review purchase requisitions from different departments and analyze requested quantities

according to operation consumption history, current stock and material requirement plan.

Sourcing suppliers for requested items.

Analyze & Evaluate received quotations and bids in terms of prices and conditio ns.

Negotiate with suppliers to get competitive prices and any other terms in the quotation.

Monitor & Track project budget against submitted purchase requirement and report deviation.

Manage the documentation cycle for the approved offer.

Coordinate the payment & financial aspect with the financial department to ensure the payment

of the goods

Ensuring the integrity of purchasing business module.

Participate in implementing new ERP system (Sun System - Version 5) – purchasing module.

Produce all the required Financial & Operation Reports.

• Communicate with all other functions to receive a consultancy opinion for the specification, evaluation

and awarding of all relevant contracts.

Foreign Procurement Coordinator, Datum International Data Systems – MM Group

2005-2008

Communicating & Following up with foreign suppliers in terms of ordering, shipping, invoice verification,

and setting account balances.

Coordinating shipments with 3PL to insure that the goods are available in due time at the most efficient

cost.

Reviewing & analyzing historical sales patterns in order to properly plan demand in coordination with

the sales department, this is with the purpose of reducing inventories and insuring the best economies

of scale in our external orders.

Producing analytic reports based on historical purchase & sales orders that aid in the decision making

process. The reports include stock forecasts, sales analysis, purchasing analysis and supplier

evaluation.

Monitoring inventory levels in terms of safety and cycle stocks, the main target is to reduce ordering

costs as well as carrying costs by aiming to implement the Economic Order Quantity (EOQ)

procedures.

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2002- 2004 Administrative Assistant, Development and Promotion Consultant (DPC)

Search the net for required information on company's and product.

Handle correspondences locally and internationally.

Prepare expense documentation for tax purposes and organize them on computer.

Handle petty cash.

Training

October 2010 Communication Basics & Skills, Quest Human Development

Lead Yourself, Quest Human Development

February 2009 Effective Purchasing Management, American Chamber of Commerce

December 2009 Time Management Tools & Techniques, American Chamber of Commerce

Qualifications

B.A. of Accounting, 2002

Faculty of Commerce

Ain Shams University

The English School – Heliopolis

1985-1998

Personal Details

Date of Birth : 16-04-1981

Place of Birth : Heliopolis, Cairo, Egypt

Nationality : Egyptian

References are Available on Request

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