Administrative Assistant

M. ELIZABETH LOPEZ

Petaluma, CA

**********@*****.***

CAREER OBJECTIVE: Highly qualified administrative assistant with over 10

years of experience seeks position where outstanding knowledge and skills

can be applied.

EDUCATION:

College of Marin, Kentfield, CA Empire College, Santa Rosa, CA

Associates in Science Degree, Data Computer Support Specialist Diploma

Processing

TECHNICAL SKILLS:

Microsoft Outlook AllScripts Microsoft NT Server

Microsoft Word Sendouts/Bullhorn ATS Microsoft Exchange Server

Microsoft Excel Taleo 5.0

Microsoft PowerPoint SAP Accounting System Novell Netware 5.0

Corel WordPerfect 7.0/8.0 Primavera Expedition Basic programming

Kwik Tag Timberline - Accounting COBOL programming

Groupwise RPG programming

SUMMARY OF SKILLS:

Self-motivated, punctual, reliable and consistent

Ability to learn new software quickly

Data entry (type 90 wpm), general accounting, filing, multi-line phones,

fax and customer service

Excellent phone skills, communication, organization and people skills

Troubleshooter who can respond to emergencies quickly - can handle trouble

tickets

Work well independently as well as in a team environment

Skilled liaison in building team work and implementing management

strategies

Detail-oriented, organized, resourceful and innovative

Ability to handle large volume of incoming calls

PROFESSIONAL EXPERIENCE:

Concinnity Group, Petaluma, CA

Administrative Assistant - 7/1/2013 to 5/15/2015

Updated Sendouts Applicant Tracking System

Posted jobs to numerous internet job boards

Formatted resumes

Performed background and credit checks for new hires

Created new hire packets

Tracked all time cards for employees

Created/updated management and client reports

Responded to candidate emails

Provided administrative support for CEO and Technical Recruiters

Help Desk Support - troubleshoot computers, set up workstations, set up

phone extensions and voicemail

Additional duties: Arranged travel for CEO, created numerous spreadsheets,

organized records/files for company and performed other projects, as

required

Office Team, Novato, CA

Receptionist/Administrative/HR Assistant Temporary Employee - 6/2010 to

6/2013

Orient all new hires: Ensure all on-boarding documents are properly

completed on Taleo, tag and scan HR documents into Kwik Tag

Process invoices for Accounting Department, as needed

Assist Compliance Department with accreditation audit, including collecting

I-9's, TB test results and other miscellaneous documents (for pulmonary

company)

Data entry into web database and spreadsheets (Patient Start of Care,

485's, Discharges, Medication Sheets and RDA's)

Handle confidential patient information; interface with patients and

staffing; and call paramedics as needed for medical treatment

Organize contracts; fax/track (Supplemental Orders, Orders/Goals, 485's for

MD signature); process checks; receive and log remodeling plans and

payments from residents

Provide Help Desk support via phone calls and emails for AutoDesk

Conference; processed gifts to customers on WII and setup workstations

County of Marin, San Rafael, CA

Administrative Services Associate - 3/2007 to 2/2010

Provide administrative support to three Executive Officers for the Marin

Emergency Radio Authority, Marin General Service Authority and Marin

Telecommunications Agency Joint Powers Agencies

Plan meetings: Schedule, reserve locations, prepare/distribute agenda

packets, post on websites, take minutes

Accounting: Process invoices and monitor budgets on County SAP accounting

system, assist with gathering financial information for budgets and year-

end closing, audits and grants, as well as vendor setup

Additional duties: Arrange travel for Executive Officer and Board members,

prepare letters, mail merge, spreadsheets, use of Dictaphone, fax, records

management, answer phones and distribute mail

L.B. Hayhurst & Associates, Inc., Novato, CA

Administrative Assistant - 9/2001 to 3/2007

Process resumes for current positions

Schedule candidates and interview panel for interviews

Coordinate and send out mailings for recruitment purposes

MS Word, mail merge, spreadsheets, use of Dictaphone, fax, copy, maintain

filing system, answer phones and distribute mail

Computers America, San Rafael, CA

Help Desk Support - 12/2000 to 4/2001

Build, maintain, repair and troubleshoot all in-house workstations and

laptops for outside sales representatives

Purchase equipment and supplies as needed to maintain computers

Additional duties: Tape backup for the RS6000, create weekly emergency

repair disks, support users (add/assign rights and privileges as needed),

set up workstations, set up phone extensions and voicemail

DTA, Inc., Mill Valley, CA

Systems Manager (part-time) - 3/1999 to 9/2000

Provide main support for off-site IT contract Systems Administrator

Create users, setup E-mail accounts, install programs, troubleshoot and

train users (Microsoft NT Server)

Administrative Assistant - 6/1995 to 9/2000

Provide administrative support to Architectural, Design/Build and

Construction Departments.

Prepare proposals, service agreements, AIA Contracts, letters and

architectural drawing transmittals.

Microsoft Excel spreadsheets, update and create databases on MS Access,

Dictaphone, fax and maintain filing system.

Contact this candidate