Senior Administrative Assistant

Kathy Lanphear 408-***-**** *****.********@*****.***

Summary

Executive assistant adept at coordinating international travel, works with a sense of urgency to

anticipate the needs of senior-level executives. Employs professionalism and superior communication

skills to meet client and company needs. Sound judgement and strong work ethic.

Skills

Ability to manage multiple projects Successful project completion

Works well under pressure Strength in planning and organizing

Motivated and energetic team liaison Dedicated team player

Experience

Bon Appetit Management – Santa Clara, CA

April 2012 – February 2015

Fulfillment Systems – Sunnyvale, CA

November 2011 – February 2015

Sun Microsystems acquired by Oracle in January of 2009 – laid off.

Sun Microsystems, Inc. October 1986 – January 2009

Sun Microsystems, Inc. - Santa Clara, CA

Executive Administrator to Vice President of Open Work/Two Senior Directors

July 2003 – January 2009

Arranged appropriate travel, visas, agendas, necessary contacts and country information for staff,

including expense reports

Managed calendars for VP and both senior directors

Wrote/tracked purchase orders for all direct staff

Worked collaboratively across international timezones to achieve critical conference call, travel details,

media appointments for executive staff

Lead researcher/trainer for new software tools within admin community

Sun Microsystems, Inc. - Newark, CA

Administrator to Manager of Network Storage

February 2003 – July 2004

Supported manager / staff of 50+

Planned meetings, reserved conference rooms

Maintained up-to-date organizational charts, managed calendar for senior manager

Created presentations, maintained both electronic and paper files

Sun Microsystems, Inc. - Newark, CA

Administrator to Senior Director Array Software, Network Storage

March 2002 – February 2003

Designed PowerPoint presentations for many of the 120+ staff of Network Storage

Arranged appropriate travel, visas, agendas, necessary contacts and country information

Collaborated with other administrative team members, human resources and the finance department on

special projects.

Sun Microsystems, Inc. - Mt View, CA

Executive Administrator to Vice President of World Wide Operations

August 2001 – March 2002

Calendar management

Approved travel expenses and reimbursement requests w/VP approval

Sun Microsystems, Inc. - Mt View, CA

Project Coordination to Siebel Program Manager

April 1999 – September 2001

Solved logistical challenge of providing Siebel 2000 reference doc for internal website, delivering

valuable information to 10+ teams. Saving time and streamlining efforts.

Preserved server space by collaborating with team member to design efficient use of Siebel program

manager office website, significantly reduced department expenses.

Created and set up group aliases for inter-departmental sharing of technology of technology and

information

Resolved departmental issues as central point of contact for response to website request.

Sun Microsystems, Inc. - Mt View, CA

Executive Administrator to Vice President of IT

June 1997 – April 1999

Coordinated meetings for four Vice Presidents

Managed their calendars and expense related briefs

Coordinated requests for customer visits

Created and designed all presentations

Monitored telephone accounts, reducing expenses

Sun Microsystems, Inc. - Mt View, CA

Administrator to Director of Channel Sales

May 1992 – June 1997

Arranged international travel for three directors and staff

Maintained up-to-date department organizational chart

Prioritized requests from sales reps and director(s)

Central point of contact for sales staff 20+, both local and international

Sun Microsystems, Inc. - Milpitas, CA

Receptionist / Receptionist Supervisor

October 1987 – June 1991

Hired initially as a receptionist

Promoted to Receptionist Supervisor within 18 months

Recruited receptionist staff and mentored new hires for upward mobility

Education

Bachelor of Science: Human Services / Administration 2007

Notre Dame de Namur University – Belmont, CA

Summa cum laude

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