Manager Executive Assistant

Nishu Shams Naved

#*** *** ***** ***** **** Heights Zirakpur Mobile: +91-988******* Email:

*****.*****@*****.*********/Married /Indian

Executive Assistant Administrative Support to Higher Management/ CSR Working in

partnership with community groups/ Office Operation Specialist

SKILLS AND QUALIFICATIONS

As an Executive Assistant - Travel Logistics, Calendar Handling & Scheduling, Informing Others,

Presentation Skills, Self-Confidence, Meeting Management, Office and Admin Operations Client

Relationships, Multi-Tasking Ability, Written & Verbal Communication, Promoting Process

Improvement, Decision Making, Administrative Writing Skills

As a Corporate Social Executive – Partner with Community Groups, Event Management, Workshop

Handlings, Needs Analysis, Creative Presentation, Visits Arrangements, Business Insight and Commercial

awareness, Outcome Studies

PROFESSIONAL EXPERIENCE

Nestlé India Ltd.Executive Assistant to Factory Manager, 2012 – 2015

Procter & Gamble India Ltd. Executive Assistant to Factory Manager, 2007 – 2012

Associate with a Upcoming Textile Group as Executive Assistant to CEO from March 2015

DUTIES PERFORMED WITH BOTH ORGANIZRIONS

AS AN EXECUTIVE ASSISTANT

Calendar Management

• Updated and maintained calendar, completely re-organized the Executive libraries.

• Handling areas of appointments and meetings for Factory Manager.

• Taking care for Factory Event Calendar.

Meeting & Agendas

• Coordinated and set up high-level conference calls, board and management meetings and

specialevents.

• Managing conference calls, Video Conferencing,in-house and off-site meetings and luncheons.

• Agendas and preparation of PPT and other required document

Travelling and Logistic Arrangements

• Manage Factory Manager’s complex and frequently changing travel arrangements and coordinate

pre-planning of trips.

• Handling a team of three people and four external vendor Coordinate travel desk.

• Managing bill and expanses of traveling and booking.

• Taking care for Visa Processing for Visitors and Plant Employee for their Business Trip.

Correspondence and Communication

• Played a vital role in assisting globally all corporate secretaries to make a smooth transition of

data and other important information.

• Communicates directly, and on behalf of Factory Manager, with Head of Department, Other

Factory Employees and other concerned.

• Preparing communication and correspondence on behalf of Factory Manager.

• Preparing minutes of meetings and sharing with concerned team.

• Handling mailing

• Publishes the quarterly newsletter by gathering information; preparing and editing articles;

designing graphic presentation; producing and distributing.

Event Management

• Develop Event Goal and Objectives

• Branding the Event

• Budget Fixing

• Vendor Finalization and Co-ordination

• Master Plan Creation

• Determine Evaluation Process

Reports & MIS

• Preparing Monthly reports for Plant Production and Highlights for Top level Management. Also

taking care for Collaboration with various levels of management to gather information pertaining

to key issues and weekly /Quarter postings for master reports.

• Assembled Monthly reports for each department and complied monthly report for higher

managements

• Created highly effective organizational and filing systems, including quick and thorough

indexing, filing and offsite storage, resulting in easy access to critical information and

streamlined office functioning.

Visitor Management

• Represents the Factory Manager by welcoming visitors, reviewing correspondence; arranging

company dinners and other corporate functions; answering questions.

• Arranges travel and meetings by developing itineraries and agendas; scheduling the corporate jet;

booking other transportation; arranging lodging and meeting accommodations.

Handling of Confidential Elements

• Maintaining high level confidentialities for Plant wide Issues/Promotions/Interviews/Relocation

and changes.

• Maintains discretion and confidentiality in relationships with Department Heads on behalf of

Factory Manager.

General Office Supplies

• Assuring office facilities running smooth and stocked with necessary tools for functionality

including Stationery, Courier, Reception Display

• Vendor Management and Bill processing

• Provided administrative support for several departments throughout the company

• Handle large amounts of paperwork and data.

• Work within a busy office environment, and support office teams in order to ensure the smooth

running of day-to-day activities.

• Communicate clearly with work colleagues using emails etc.

• Handle petty cash, floats and expenses.

• Continually meet and exceed the operational and administrative expectations of employers.

• Provide accurate administration of all paperwork generated at Office level.

• Quickly learn about new in house database systems.

• Find and obtain information and documents quickly.

• Pantry and Canteen Handling.

UTIES PERFORMED WITH BOTH ORGANIZRIONS AS

D A CSR EXECUTIVE

CSR Executive

• Executing projects relating to CSR and mission in the core areas of Health, Education, and

Sustainable livelihood, Sports and Culture and Infrastructure Development.

• CSR Executive providing support to Corporate Affair department for its important projects

and report to Corporate Affair Manger.

Accountable for:

Project conceptualization, perspective building, implementation, monitoring, review and

documentation of ongoing projects.

Formation, conducting meetings, regular monitoring.

Campaigning on awareness generation.

Liaising with Concerned administration for implementation.

Logistic Arrangements

Record Management

CSR high profile visits

Projects Worked onCSR:

Water Fountains (Drinking Water Facility) in Govt Schools.

Nutrition and Health Awareness Sessions for Local Community.

Save Water Project in Govt Schools and Community.

Shiksha Project in Schools.

Environment Awareness and Day Celebration in Local Community.

Waste Management Project for Community

Other Important Job work Performed:

Worked for below areas including Develop Event Goal and Objectives, Branding the Event Budget

Fixing, Vendor Finalization and Co-ordination, Master Plan Creation and Determine Evaluation Process.

Ensured Smooth running of below projects and worked for 100% record management in below areas.

Event Management and Welfare Activities

Guest House Management

New Hire On-Boarding

High Profile Visitor Management

Clean Desk Policy

EDUCATION

• Post Graduate in Mass Communication, Kurukshetra University, Haryana, India 2002

• Bachelor of Commerce, Himachal Pradesh University 2000

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