Assistant Executive

YASMIN LEILA MOAKAN

Boynton Beach, Florida ***** Cell: 561-***-****

******.******@*****.*** http://www.linkedin.com/in/yasminmoakan

SUMMARY

Highly motivated Executive Assistant with extensive experience in supporting C-Suite level key executives, the

President / CEO, Board of Directors, Corporate Controller, COO and CFO. Exceptional organizational skills and

ability to independently follow up and prioritize items to optimize the executives’ time. Results-oriented, team-player,

and multi-tasker highly effective in balancing competing priorities, meeting tight deadlines and sustaining a high

degree of trust. Total integrity and confidence in handling confidential and highly sensitive information in a

professional manner. Skilled and experienced in planning and organizing conferences and events. Areas of Expertise

include:

• Calendar Management • International and Domestic Travel through AXIOM, web sites

• Creative Meeting and Event Planning • CONCUR, Certify, Expensables

• Proficient in all areas of MS suite • Communication and Problem Solving Skill

PROFESSIONAL EXPERIENCE

Unity Recovery Group, North Palm Beach, FL April 2014 – May 2015

Executive Assistant/Senior Executive Management Administrative Professional to CEO and Chief Officers

Reason for Leaving: Change of Executive Management. The new President/Owner has an Executive Assistant thus

eliminating my position.

Provided high level executive administrative support to the CEO and six Chief Executive Officers,

Duties and Responsibilities:

• Provided support in all areas of the CEO business life. Scheduling meetings, planning business trips and

ensuring the CEO’s schedule runs smoothly is the top priority

• Preparing metrics reports and memorandums, answering and screening phone calls and managing information

requests for the Chief Executive Officers

• Coordinated and interacts with, prepare agendas for meetings; records meeting minutes, summarizing with

action items and follow up

• Create detailed itineraries for travel for the Chief Officers and out of town candidates arranging

accommodation, car rentals, meetings and events

• Compiles financial reports for the CEO and COO

• Uploads and shares documents in SharePoint

• Manages time keeping including paid time off for the Chief Officers in the CoAdvantage payroll system

• Reconcile in Certify expense reporting for the Chief Officers. Trained Management and other employees on

“Certify” Expense Reporting

• Creating and updating the company organizational charts in Visio

• Hired, Supervises and trained Administrative Assistants who reports to me

1

• Assists other Management with administrative duties and special projects as required

Security Networks, West Palm Beach, FL March 2012 – March 2014

Executive Assistant to CEO and Chief Officers

Reason for Leaving: Sale of Security Networks to Monitronics in Texas. Offered a great position at Monitronics

however, I was unable to relocate, allowing us to offer the latest in high tech monitoring services for our customers coast to coast.

Provide executive administrative support to Chief Executive Officer/President; Chief Financial Officer, two Senior

Vice presidents; Business Operations Optimization and other key executives to schedule meetings, handle

communications and request information

Duties and Responsibilities:

• Handling and processing all office expenses in the Certify Management Accounting System

• Manage a massive incoming flow of daily e-mails, phone calls, written and web and correspond accordingly

and representing others at the highest level

• Maintenance of all confidential records, files, documentation

• Manage all Executives’ calendar packed with frequently moving meetings, calls, events

Coordinate travel and major meeting schedules by:

• Prepare agendas for meetings; summarize meeting with an action items requested and distribute accordingly;

monitor and follow up on all action items until completed

• Prepare all travel and major meeting itineraries and compile all pertinent information for said travel

• Monitor daily meeting schedule and provide pertinent material

• Prepare PowerPoint presentations for the Board of Directors meeting and responsible for updating the

company’s organizational chart on PowerPoint as well as Visio

Major achievement at Security Networks – Procedure and policy in place for Expense reporting

Developed and implemented Concur Smart Expenses to match travel itinerary information, corporate card data

and e-receipts from participating travel suppliers resulting in completely trusted, guaranteed transactions with

no need for auditing.

Technologically savvy and in contact at all times with the Executives’ using the laptop, iPad and iPhone extensively

NATIONAL HEALING CORPORATION, Boca Raton, FL March 2009 – March 2012

Executive Assistant to COO and CFO

Reason for Leaving: Company Merged with Diversified Clinical Services and relocated to Jacksonville, FL

• Analyzed and prioritized multiple daily tasks and activities which maximized time for COO and CFO

• Proactively engaged with all other departmental management, including 6 Regional Vice Presidents that

managed wound care centers in partnership with 160 hospitals across US

• Organized daily workflow, preparation of documents, reports, correspondence, scheduling and electronic filing

on centralized common drive for confidential easy access for COO and CFO

• Coordinated meetings, prepared agendas and recording and distributing meeting minutes for COO and

Regional Vice Presidents on a weekly basis

2

• Prepared Board of Directors monthly and quarterly reports importing from Excel financial statements and

reports to PowerPoint presentation for all departments within organization

• Maintained dynamic daily business calendars for COO and CFO, by coordinating all business calls, meetings,

conferences and appointments which eliminated conflict and optimized time

• Planned, organized and coordinated logistics for travel and hotel arrangements

• Reconciled Managers’ expense reports, which expedited process

•

JM FAMILY ENTERPRISES, Deerfield Beach, FL 2007 – 2009

Executive Assistant to the Senior Vice President / Corporate Controller

$11.1B privately held diversified automotive corporation whose principal businesses focus on vehicle distribution and

processing; finance and warranty services; insurance activities; retail sales; and marketing and consulting. Ranked by

FORTUNE® as one of the “100 Best Companies to Work For”

Reason for Leaving: JM Family felt the effects in 2009 of the tough economy in the automotive industry and

unfortunately my position was eliminated

• Worked closely with Corporate Controller and two Vice Presidents, Chief Officers on monthly financial

reviews for 8 business centers within the corporation

• Scheduled Board of Directors meetings, agenda, preparing 8 business units monthly and quarterly financial

presentations in MS PowerPoint

• Performed Payroll for 19 Associates

• Various tasks and projects - organizing and updating calendars and various databases, reports and files.

Utilizing “Team Connect” for scanning all Security Bonds in centralized database

Migrated to Florida in 2004 and did some 1 year contract positions for US Experience as an Executive Assistant

VERIZON WIRELESS, Boca Raton, FL 2006 – 2007

HIGHLANDER, Jacksonville, FL 2005 – 2006

INNOVATIVE COMMUNICATION, West Palm Beach, FL 2004 - 2005

Migrated to Florida from Toronto 2004

COOPER-STANDARD AUTOMOTIVE, Toronto, Canada 1998 – 2004

Executive Assistant to the President

Worked closely with President played instrumental role in management of policies, procedures and plans. Coordinated

and attended all management meetings and recorded minute

Transferred with President / CEO from R. H. Nichols

Prior to 1998:

Administrative Assistant, BACARDI-MARTINI CANADA, Toronto, Canada

Administrative Assistant to the President / CEO R.H. NICHOLS, Toronto, Canada

• Rehired by President to work with him at Cooper-Standard Automotive.

EDUCATION AND PROFESSIONAL DEVELOPMENT

Diploma, Business Administration, George Brown Institute, Toronto, Canada

General Certificate of Education, ‘O’ Levels, Indian Education College, London, England

Certified Nursing Assistant (CNA), Devry Medical School, Techni-Pro, West Palm Beach, Florida

Notary Public Commission - State of Florida

3

COMPUTER / SOFTWARE SKILLS

Microsoft Office Suite; MS Word, MS Excel, MS PowerPoint, MS Access, Visio, MS Outlook and Internet

The Secretarial School

4

Contact this candidate