Administrative Asst.
Resume:
*** **** ***. *., ***** City, TX *****• 409-***-****• **********@*******.***
Belinda Falk
Dec. 20, 2013 – Dec. 7, 2014 Kingsbury Business Services, DGF Consulting
Office Manager
Managing Business Office/Marketing Director
Bookkeeping/Payroll
Preparing corporate and individual taxes
E-filing all returns to assure acceptance by the IRS
Scanning all files for electronic storage
Running all aspects of daily operations
Nov. 19, 2012 – April 16, 2013 DMS Document Administrator, Dow Deer Park Contracted By Kelly Services
Plans, implements and maintains electronic DMS file share and hardcopy DMS library
Link documentation into WebEDMS once approved through the MOC process
Oversees Document Review process to ensure documents are reviewed per the required frequency.
Works with ODMS Coordinator to ensure conformance of ODMS elements
Provide Document & Records Management input into an MSR
Provide training and coaching on the DMS to Section Owners and Users
Maintain office supply cabinet
Liaison between vendors/supplier and department
Maintain and troubleshoot dept. printers, copiers, fax machines
March 1, 2010 – Aug. 31, 2012 UTMB-Office of Institutional Effectiveness (RIF)
Coordinate events
Assist with budget and running reports
Recording and transcription of meeting minutes
Analyze and prepare data for internal and external agencies and committees.
Implement a tracking/monitoring in preparation of events and meetings
Schedule meetings with multiple faculty members
Coordinate meetings for VP of OIE with Leadership
Vendor payments through Peoplesoft
Initiation of expense report for employee reimbursement
Maintain calendar for Director. Also includes notification to all OIE staff members of meetings and events Errands on
campus requested by OIE staff
Maintain all hard and electronic copy documentation SACS correspondence
Assisting in SACS reporting
Prepare presentation and hand out for VP of OIE for multiple meetings when presenting (COD, AAC, SEC, VPE)
Assist with website.
July 27, 2009 – March 1, 2010 Galveston Housing Authority – DHAP IKE
Support the DHAP IKE Director and Operation Manager
Keep an updated spreadsheet of Participants status
Assist Participates with eligibility requirements
Create mail merge for mailings
Assist Case Managers with Participants questions
Handle all participant phone calls that do not have Case Managers and to help resolve any issues that they might have
encountered.
Jun 02, 2008 – Nov 17, 2008 UTMB- Geriatrics (RIF)
Assist with the Winter Series Seminar and all ACE Unit events
Photographs meetings and other events
Processes supply orders and services, shipping/receiving mail and parcels
Composes, types, and proofs finished copies of routine correspondence, C.V.’s, and presentations .
Prepares and submits grants with different faculty and different departments
Assists in the preparation of the annual budget
Coordinates weekly ACE Unit meetings and agendas
Maintains the ACE Unit Website
629 27th Ave. N., Texas City, TX 77590• 409-***-****• **********@*******.***
Belinda Falk
Mar 01, 2006 – Jun 02, 2008 UTMB – Microbiology & Immunology
Coordinated speakers for the seminar series, makes travel, lodging and dinner arrangements, sets up itineraries, escorts
speakers, and arranges for A.V. equipment and classroom space.
Coordinated the McLaughlin Colloquium
Supported the McLaughlin Fellowship Program
Coordinated ASM Conference
Coordinated weekly meetings (ordered food, reserved room, and set up AV equipment
Scans, copies and faxes documents.
Maintains inventory of office supplies and submits orders for replacements.
Maintains 3rd floor bulletin boards, conference rooms and journals, and posts daily conference room schedules. Sets up the
conference room and A.V. equipment upon request.
Develops and monitors department record keeping and filing systems according to records retention policy.
Oct 18, 2004 – Mar 18, 2006 UTMB, Family Medicine Department
Proctor NBME Exam
Coordinate the Elective/Selective (update student roster data base, facilitate course management for elective faculty, and
facilitate grading process for elective faculty
Coordinator of the AIM Elective Course for medical students (scheduling five site visit
& clinic shadow with three doctors, curriculum, advising)
Coordinator of AIM Journal Club (handling sponsorship, posting journals/topics
on the website, gather all needed materials)
Maintain student files
Update CV and CME for Faculty
Format, typing and final editing of grant manuscripts, entering End Notes,
Assist and train faculty/staff with computer software/technical questions,
resolving problems, etc. as needed.
Maintain expenditure budget spreadsheets for grant FRS accounts and faculty discretionary accounts.
Update faculty calendars on MS Outlook, schedule meetings, conference calls.
Type meeting agendas, minutes, memorandums, and other correspondence
coordinate all travel arrangements, airfares, hotels, car rentals, etc. prior to travel
and submit reimbursement requests upon return for faculty.
Skills
Proficient in Microsoft Office (Excel, Word, PowerPoint and Outlook), SAP, PeopleSoft, WebEDMS, End Notes,
Adobe, and Quick Books. Drake Tax Program, E file/ E file Cabinet, and Imagine Time
Education
Sept 1986 – May 1988 Sam Houston State Huntsville, TX
Sept 1988 – May 1990 Galveston College Galveston, TX
Organizations: Support Staff Professional, Texas City Chamber, League City Chamber, Chamber Ambassador and Outreach
Member, NAWP, Rotary and Women In Business
References
Rev. David Flores, Supervisor Kingsbury Business, DGF Consulting (Supervisor)
Elizabeth Coon, Kingsbury Business Services
Jennifer Crawford, UTMB (Supervisor)
Ginger Cooper, TCISD
Alfredo Torres PhD, Professor, UTMB Micro. & Immunology
Paula Kelly, Staffing Specialist, Workforce Solutions
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