Administrative Assistant Management

BELINDA K. STEWART

PERSONAL INFORMATION

Name: Belinda K. Stewart

Address: **** ******* ***** **, # *

Huntsville, AL 35816

Phone: 256-***-****

********@***.***

E-Mail Address:

SS# xxx-xx-7694

Clearances

Secret Security Clearance

PROFESSIONAL PROFILE

Self-starter and motivated achiever with 15+ years of DoD and corporate experience. Have

thorough comprehension of modern high-tech office requirements. Communicate well at all

organizational levels. Work productively with internal management, outside companies, and

government agencies. Keep current on related industry trends to achieve organizational goals

and maximize service quality and productivity.

COMPUTER SKILLS

Hardware

Macintosh, PC, Intergraph Workstation

Software

Deltek (System 1), Oracle 7, Boeing Milestone, FormMaker, Costpoint, Microsoft

Project

Microsoft Office Word, Excel, PowerPoint, Access, Lotus Notes, UNIX,

Cognos

iRATS, DTS, ATAAPS, wInsight 6.1, Impromptu, PRISM, Primavera Project

Management (P6), CCaR, LMP, WEBVLIPS, FEDLOG, LIW, PFMS

EDUCATION

Alabama Agriculture and Mechanical University 1991

BACHELOR OF SCIENCE – BUSINESS MANAGEMENT

Academic Affiliations

Phi Beta Lambda – Business Fraternity (1989)

PROFESSIONAL EXPERIENCE

Total Computer Solutions Inc Huntsville, AL 9/12/2013–10/17/2014

Provide Logistical Program Analyst support for the Apache Program Office

• Created Funding Estimates and Request for Documents and Transportation Account

Codes

• Performed contracts assistance and researched data rights provisions

• Created request for Cost Estimates.

• Created document numbers and request to order parts for Foreign Military Sales (FMS).

• Tracked orders, ammunition inventory and researched all issues.

• Reviewed fuel card charges and approved for billing.

• Provided support to the Army Workload and Performance System (AWPS) team

BELINDA K. STEWART • Page 2

• Performed program analysis, obtaining factual information

• Performed program analysis, obtaining factual information needed by co-workers;

comparing and matching data, assisting senior analysts by researching regulatory literature to

obtain background material

• Identified and relayed information about budget/schedule planning and execution

• Issued and/or coordined assurance of shipping instructions and monitoring receipt of

delivered equipment at destination.

• Verifies the contractor's rates through either the Defense Contract Audit Agency (DCAA)

or available records of previous purchases

Vision Centric Huntsville, AL 3/6/2011–11/9/2012

Provide Program Analyst support for the Missile Defense Agency (MDA) Ground Test Planning

and Execution (DTGT) Directive

• Deputy Planning Lead and System Integrator for the Integrated Ground Test (GTI-04e).

• Supported ground test planning activities for GTI-04e as a direct support to the planning

lead. Activities included supporting replan activities to refine the test design to align with test

objectives, requirements, and scenarios. Other activities included review of the Integrated

Master Test Plan and Test Objectives Memo, and development of a Plan of Action and

Milestone (POAM) chart to track event documentation and element deliveries.

• Served as Deputy Planning Lead for GTX-04e and FTG-06b.

• Support the System Mission Manager and responsible for the overall integration of the

test event.

• Staffed e-taskers for Deployment rosters and Test Directives for Planning, Operations,

and Execution. Developed staff summary sheets for test directives. Coordinated inputs on

behalf of the System Mission Manager and Mission Director, and staff for approval from DT

Leadership. Develop the Mission Viewing Plan, Mission Overview Briefing, and Fact Sheet.

• Directly supported the Deputy Chief by updating various event smart books

• Supported and helped facilitate executive reviews, events, meetings and integrated

working groups as required

• Mission Readiness Working Group (MRWG) support to the secretariat. Attend all

FRACAS and MRWG meetings on behalf of the secretariat, and brought back action items.

Worked action items as required on behalf of the Ground Test MRWG. Facilitate meetings as

required and help coordinate risk submittal. Assume the duties of the MRWG Secretariat as

necessary.

• Perform reviews of technical and non-technical documents for completeness and

accuracy

• Single Simulation Framework (SSF) Interfaced Unit (SIU) Operator for GTX-04e test

event. during event benchmarking 5, IT, DR, and RFR.

• Developed operating procedures and checklists for SIU console operators. As the SIU

operator, started support apps for elements, checking for processes in between runs,

transferring data after each run, and reporting assessment of each run to the test conductor

resulted in a successful mission of the GTX-04e test event.

• Prepared Travel Spend Plan for fiscal year 2012

• Coordinated and updated weekly staff meetings and chart. Gathered input from each

System Mission Manager.

QinetiQ NA Huntsville, AL 02/2010–12/6/2010

PROGRAM ANALYST

Provide Program Analyst support for the Global Blue Force Tracker

• Track active task order program budgets and ensure that program expenses are strictly

monitored weekly/monthly and that expenses are on target

BELINDA K. STEWART • Page 3

• Assist in the preparation of program realignments.

• Work with program teams to prepare budgets for new business developments.

• Gather and analyze statistical data and generate report

• Track status actions item

• Maintain data and performed funds analysis/calculations in the processing of data recurring

internal and external reports

• Determined program effectiveness utilizing schedule/cost variances and resource execution

• Performed account reconciliations and month-end/year-end close reporting.

• Reviewed expense reports for accuracy and compliance with corporate guidelines.

Bechtel National Inc. Huntsville, AL 03/2006–10/2009

SENIOR PROJECT CONTROLS TECHICIAN/LABOR COMPLIANCE COORDINATOR

Provide Project Controls support for the Missile Defense Agency (MDA) Ground-Based

Midcourse Defense (GMD) Project. Create charging guidance accounts in PRISM cost

processor.

• Prepare, review and analyze Bi-Weekly Labor and Overtime (OT) Analysis. Add/Remove and

charge codes in gBETR system.

• Monitor the gBETR timekeeping systems for Labor Compliance. Provide and resolve charge

coding guidance/issues.

• Create and publish performance bar chart/s-curves for CAM reviews. Maintain the project

Work Authorization Dictionary and create new charge codes from the BOEs

• Monitor the unallowable charges to verify cost are not chargeable. Submit and ensure labor

corrections. Prepare trends using the trend registrar and create Budget Change

Authorizations (BCAs). Assist Control Account Managers with development of trend analysis.

• Review accounts for negative estimates to complete and estimates at completion. Review

and analyze time phased data and current spending plans. Support cost estimating efforts

during project and proposal activities by providing historical and current data analysis for cost

and other direct cost.

• Compiled and prepared various reports and documentation to assist management and

customers in making decisions on budgetary and programmatic aspects and operations.

• Tracked labor compliance and policy

• Monitored program funding status using various databases.

• Preformed funds analysis for proper usage

• Reviewed, analyzed, coordinated and processed contractor overtime requests

• Provided reports, schedules and other supporting documentation for internal and/or external

submittal

PROJECT CONTROLS ADMINISTRATIVE ASSISTANT/LABOR COMPLIANCE

COORDINATOR

Provide Project Controls Administrative support for Missile Defense Agency (MDA)

Ground-Based Midcourse Defense (GMD) Project. Monitor gBETR timekeeping systems

for Labor Compliances.

• Run daily checks on labor charge codes. Add/Remove charge codes in gBETR.

Prepare and track Procurement Data Requirement List (PDRL’s) and cover letters for

deliverables to government.

• Track commitments, purchase requests, and employment requisitions. Track

action items for Cost Account Management (CAM) Reviews.

• Prepare invoices for payment by verifying cost information and note any

discrepancies.

BELINDA K. STEWART • Page 4

Engineering Management Concepts Huntsville, AL 12/2003–12/2005

ADMINISTRATIVE ASSISTANT

04/2004–12/2005: Provided SETA Administrative support for Missile Defense Agency (MDA)

Ground-Based Midcourse Defense (GMD) JPO GMT-P Test Planning Division and GMT-E

Test Operations Division. Prepared travel arrangements and vouchers, using Defense

Travel System (DTS), Internet Reengineered Automated Travel (iRATS) DoD system and DD

form 1351-2 per government regulations. Completed DD Form 1610 and SF Form 1305 for

all OCONUS travel.

• Provided itinerary information to other support contractors. Prepared and

tracked personnel actions, using 7222 and 7222-1. Maintained time and attendance via

Automated Time Attendance and Production System (ATAAPS).

• Maintained supervisor calendar scheduled appointments and meetings.

Tracked training and maintained attendance lists for mandatory training. Supported

training efforts including IDPs and DD 1556.

• Oversaw all government and support contractor verification of security

clearances; visit and badge requests for GMD, Boeing, and DoD Common Access

Cards; and all OCONUS visit requests per MDA regulations and policy.

• Maintained COMPAS (Management, Planning & Archival System) to furnish

information for GMT-E and GMT-P calendar of events.

• Provided logistical support by maintaining supply inventory system.

12/2003–04/2004: Furnished direct administrative support to PEO Aviation’s Comanche

Program Supportability Division. Coordinated and edited Significant Activity and

Technical Input Reports for management review.

• Prepared PowerPoint briefing presentations, maintained MS Project

schedules, and furnished government travel vouchers via iRats. Maintained time and

attendance, using ATAAPS.

Morgan Research Corporation Huntsville, AL 08/2002–12/2003

ADMINISTRATIVE ASSISTANT

Supported Y2K contract through monthly contract financial report preparation. Maintained

budgets and funding availability for labor/ODC for prime and subcontractors.

Phase IV Systems Huntsville, AL 05/1998–04/2001

PROGRAMS CONTROL ADMINISTRATOR

Handled daily administration, planning, and tracking of all government-type contracts.

Updated monthly contractual financial reports and budgets. Adjusted spending plans,

contractual changes in contracts and program databases, using Access and Deltek

(System 1). Coordinated contract review meetings and new business activities (Quicklook

Report).

• Reconciled accounting information and validated invoices. Provided financial

data for Accounting, Contracts, and Program Managers.

• Furnished financial analyses for funding profiles and variance analysis, validating

funding availability, based on commitments and expenditures versus actual plans.

• Established estimates to complete (ETC) and estimates at completion (EAC).

• Presented requests for additional funding and contract modifications.

• Performed Labor and Other Direct Cost (ODC) transfers.

• Supported contract closeouts and set up employees in Deltek workforce module.

BELINDA K. STEWART • Page 5

ADDITIONAL INFORMATION

Job-Related Awards and Honors

Job-Related Training

1998 Introduction to Procurement

1998 Price and Cost Analysis

2003 Project Management

2003 Defense Acquisition University (DAU), Fundamentals of Earned Value Management

2004 DAU, Intermediate Earned Value Management

2005 DAU, Fundamentals of Cost Analysis

2004 MS Project and Project Management

2009 Earned Value Management System (EVMS)

2011 CCaR – Comprehensive Cost and Requirement System

2012 Budget Execution

2012 E-Tasker

2011 BMDS Technical Level I, Level II and Level III (on-console)

2012 BMDS Discrepancy

2013 Acquisition Management

2014 Army Workload and Performance System (AWPS)

2014 Six Sigma

SUMMARY OF QUALIFICATIONS

Financial Analysis/Reporting Document Control Technology Integration

Procurement Data Configuration Management Scheduling

Administrative Support Budgeting Inventory Management

Contact this candidate