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Management Manager

Tyler, Texas, United States
May 04, 2015

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SETTANNI, JOSEPH A., CRM, CPC, RMO Home: 903-***-****

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Tyler, Texas 75701 Page 1 of 5

DIRECTOR of RECORDS SERVICES March 7, 2011 – to present.

Smith County, Texas, 1517 West Front Street, Tyler, Texas 75702-7897

Hired as Director of Records Services Department (RSD) and Records Management Officer

(RMO) in charge of Smith County Records Center; reported directly to five-member County

Commissioners Court and, later, to County Administrator. Revamped and restructured entire

situational orientation of Records Management Program, for department and toward County

agencies as RMO, including a focus on content management and information utilization.

Worked with County Judge and Assistant District Attorney on matters pertaining to District and

County Courts and contributed to revised Smith County Records Management Order for 2011;

developed and instituted first educational e-newsletters, records management (RM) e-training

programs and e-modules on County intranet; issued first e-bulletins for the new outreach efforts.

Supervised and coordinated new Infolinx Records and Information Management (RIM) software

system’s installation for upgrading of retrieving, tracking, and reporting on records work

functions, activities, and operations; handled this first RIM system developed for the department

through more fully automating and modernizing its filing, retention, and disposition needs.

Created first staff orientation manual; initiated production of e-handbooks on various RM and

related topics, among other substantive programmatic changes. Started first Risk Training

Course; supervised staff, temporary staff, and volunteers; maintained liaison with other internal

and State agencies, including Texas State Library and Archives Commission.

Developed and handled budget, planning, policies, and other needs of department; attended

training sessions and workshops; created forms; did research and reference activities; served with

Smith County Emergency Management Operations (EOC) Center for coordinating part of EOC

operations. Deputized by both County Clerk and District Clerk for doing the legal certification

of copies of official court documents held by RSD. Made the first RSD Operations Manual.

Served on Organizational Structure Committee for Smith County and the combined Smith

County Wikipedia Project Committee and Ordinance Library Committee, the latter produced the

entire official Codification Library for County’s website; edited e-documents; did research.

INDEPENDENT CONSULTANT July 2007 – March 6, 2011.

210 Brooklyn Road, Oakville, WA 98568

Offered services for records management and related projects; handled requests for the writing of

White Papers for companies; did research and writing for records and archives management

articles posted on internet websites; did ongoing research, as a member-participant, pertaining to

various contemporary issues and current associated matters covered by a records management


SETTANNI, JOSEPH A. (cont'd) Page 2 of 5


Conducted online monitoring of records-technology related websites; updated credentials for

earning needed credits to maintain professional CRM status. Also, did unpaid, day-laborer

chores on in-laws’ farm and volunteer work at local churches.

GENERAL SCHEDULE RECORDS ANALYST January 9, 2007 - June 29, 2007.

Archives and Records Management Division, Office of Secretary of State, Washington State,

1129 East Washington Avenue, Olympia, WA 98504-0238

Researched, investigated and analyzed records retention schedules and related matters for entire

state covering about 2300 units of local government, including counties, cities, towns, public

utility districts, and other entities, besides the state agencies; made reports and recommendations

to supervisor.

Utilized databases, including General Records Retention Schedule, to update and revise records

schedules; evaluated records media issues inclusive of electronic records; attended conferences.

Served on records committees; applied knowledge of rules, codes, laws, and regulations;

attended records management training and education courses on risk management, compliance,

e-records, litigation, and discovery; did technical writing and conducted research.

INDEPENDENT CONSULTANT October 2005 – December 2006

210 Brooklyn Road, Oakville, WA 98568

Offered services for records management and related projects; conducted online monitoring of

records-technology related websites; updated credentials for earning needed credits to maintain

professional CRM status. Also, did unpaid, day-laborer chores on in-laws’ farm and volunteer

work at local churches.

RECORDS INFORMATION MANAGER IV August 15, 2005 - September 8, 2005.

ASRC Management Services, 6303 Ivy Lane, Suite 800, Greenbelt, MD 20770

Hired as records management contractor to handle Environmental Protection Agency (EPA)

Contract for Region 8, in Denver, CO records move to new building. As Task Order Manager,

did records surveying work of offices for database project creation needed for computerization of

both distributed and centralized records. Conducted meetings with records liaison staff; prepared

reports and memorandums to EPA Task Order Project Officer and ASRC supervisor; did


Earned EPA Confidential Business Information Certification, acquired security clearance, created

support filing for project, and made determinations of ongoing priorities needed for task

fulfillment. Regarding a software program’s various fields and other such specifications,

consulted with the database designer for electronic inventory form and reports generated.

SETTANNI, JOSEPH A. (cont'd) Page 3 of 5


CONSULTANT; employed: August 2, 2004 - January 31, 2005.

Optimus Corporation, 4715 Innovation Drive, Fort Collins, CO 80525

Reported directly to the President/Chief Executive Officer (CEO), the Vice President (VP)

Products and Services/Chief Technology Officer (CTO), and, also, to the Chief Finance Officer

(CFO). Records management-related research done on: Sarbanes-Oxley Act (SOX), US Patriot


COSO; cognate websites, and other matters related to business intelligence (BI), information

management (IM), knowledge management (KM), and knowledge engineering (KE) input into

progressive prototyping stages of ASeRT software product dealing with corporate compliance,

litigation, due diligence, audit, investigation, and governance matters.

Researched into legality questions involving PDF (Portable Document Format)-A (Archives) as

permanent electronic record; and, inquired into possibility of software incorporating records

retention information as gained by an outside records retention information company; researched

into Enterprise Content Management, Electronic Records Management, and Electronic

Document Management systems.

Participated in revisions and refinements discussions and meetings with President/CEO, VP

Products and Services/CTO, project staff Development computer engineers and with an outside

lawyer-consultant; the matter concerned allied visualizations, functionality, and advanced usage

presentation characteristics of an evolving prototype software product, as to its various

advancements toward content management; did records survey and inventorying work for

Administration and Finance Department for future scheduling and disposition activities.

ARCHIVIST/PROJECT DIRECTOR June 1, 1992 - July 2, 2004.

Jewish Historical Society of New Jersey (JHSNJ), 901 Route 10 East, Whippany, NJ, 07981-


Made Records Management Program recommendations to United Jewish Communities of

MetroWest (UJCMW), interacted with JHSNJ and UJCMW Boards of Trustees and attended

meetings; both authored and edited database for the JHSMW finding aid: Folio Version 4.2

Infobase software publication on Internet.

Supervised Assistant Archivist, interns and volunteer staff for research, projects, and reference

services; conducted records media research; organized agency and office files systems; liaison

with many public agencies and private institutions; had created transcripts for Colonial and

Revolutionary War Era historical documents. Coordinated the Oral History Program.

Acted as database manager for finding aid and membership records; authored Records and

Archives Management and Operations Manual; imaging/micrographics coordinator; developed

budgets, program procedures and forms; provided liaison with computer consultants; handled

SETTANNI, JOSEPH A. (cont'd) Page 4 of 5


interagency electronic media and intranet questions; served on Long-Range Planning Committee

and History Book Committee; processed archives and many historical manuscripts for entire

community's Archives; conducted historical research efforts.

CONSULTANT April 1991 - May 1992.

Established a Records and Information Resources Management consulting business in Helena,

Montana. Gave lectures and seminars; offered consulting services. Joined Helena Chamber of

Commerce, participated in the 1992 Leadership Helena Program, and served on six committees.

CONSULTANT July 1989 - (open-ended court order). [Contiguous with New School University


For: United States District Court. Judge Charles S. Haight, Jr. Handschu et al. v. Special Services

Division et al. National civil-rights case pertaining to the New York City Police Department s

(PD) files on political radicals. Services involving records systems and information management

review performed for Judge Haight, Jr. regarding the PD’s Special Surveillance (Red Squad)

Files, with records management recommendations. July 1989 - (open-ended court order).

CONSULTANT September 1988 - April 1989. [Contiguous with New School University


Participation in activity that had involved the New York State Civil Service Law Section 50a/

Subsection: Examination Protest Law done for labor union president. Test Validation Board

operation in conjunction with New York City Department of Personnel (DOP) and the American

Federation of State, County and Municipal Employees (AFSCME): District Council 37 – Local

1930. Research, analysis and review were involved.


New School University, 66 West 12th Street, New York, New York 10011.

Developed strategic proposals made in direct, official reports to the university's Vice President

and Secretary of the Corporation regarding requisite establishment of the university-wide

Records and Information Management Program, including: Records Management Manual,

Records Retention Schedules, and Vital Records Program; handled liaison work with offsite

records service center holding major part of university archives; supervised intern’s processing


Initiated and attended various records meetings and conferred with President, Secretary of the

Corporation, and other corporate officers as well as their staffs. Developed budgets; organized

records series and basic filing systems of entire Central Administration; created forms used for

records program. Created University’s first Archives Processing Manual; worked with Papers of

Dr. Albert Einstein; did research and reference work; initiated and handled correspondence.

SETTANNI, JOSEPH A. (cont'd) Page 5 of 5

ASSISTANT CHIEF December 1982 - April 1987.

New York City Department of Records and Information Services (DORIS). Records

Management Unit. 31 Chambers Street, New York, New York 10007.

Executive-level meetings attended with various deputy and assistant commissioners, agency,

bureau and board heads, division chiefs, and other City officials. Participated in the original

automation project regarding the Municipal Records Center's entire holdings of over 500,000

cubic feet. Worked with RIMS computerized records system instituted, on DEC VAX/VMS, for

Municipal Records Center and Records Management Unit work.

Project Manager for both NYC Records Management Manual and General Records Retention

Schedule. Settled the various citywide DORIS records, data and information policies situations.

Trained and supervised DORIS Records Analysts and, also, Records Managers and Records

Officers for other City agencies; composed records retention and disposition schedules for

numerous City agencies and interacted with City’s Corporation Counsel; developed budgets.

Attended and participated at professional conferences; did research and reference work; initiated

and handled correspondence; liaison work with Municipal Archives and Municipal Library.

ASSOCIATE ARCHIVIST June - September 1977; and May 1978 - December 1982.

The Salvation Army Archives and Research Center. 145 West 15th Street, New York, New York


Created finding aids, including inventories, manuscript registers and catalog cards; did records

surveying and inventorying work for creating records schedules; monitored and gave tours of

Archives; conducted correspondence and research; made exhibitions and publicity materials;

provided archival reference assistance to librarian; attended professional conferences.


Project Management Fundamentals Certificate, Tyler Junior College, Tyler, Texas, 2013; Data

Communications Certificates, Technical Careers Institute, 1986. Library Science graduate

courses, Queens College, CUNY, 1986. Certificate in Archival Management, New York

University, 1978; MA, History, New York University, 1977; BA, Manhattan College, 1976,

magna cum laude; received numerous academic honors, awards and scholarships at both

graduate and undergraduate levels; attended professional training sessions during career.

REFERENCES: Sent upon request.

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