Office Management

CURRICULAM - VITAE

Dharmesh Kumar Singh

Synopsis

Highly experienced and motivated administration specialist with extensive

experience working in a tertiary education setting. Looking for a

stimulating role where I can apply my enthusiasm, professionalism and

thorough approach to support an academic team.

Key skills and abilities

Excellent time management skills

Proven ability to effectively manage multiple responsibilities in a busy

environment and to identify urgent tasks, ensuring they are prioritised and

completed in a timely and accurate manner.

Ability to work under pressure

Highly experienced at operating in high-pressure situations where I have

been required to carry out complex tasks within a short timeframe. I have

experience processing highly technical information,

and I remain calm and maintain a high standard of work when under pressure.

Current Job Profile

Admin Associate- INGO (July 2013 -Onwards)

Location-Jaipur (Rajasthan State Office)

Relevant Sector: Communications, IT, Media, Knowledge Management, Editor

Primary Duties & Responsibilities:

. Ensure full functionality of State office functions at all times (e.g.

electricity, utilities, internet, plumbing, pest control, postal

deliveries, insurance, and office set-up attendance register).

. Logistic arrangements for any training /workshop/meeting for all

programs

. Organize all program related travel and/or transportation needs;

liaison with travel agents

. Day to day management of office.

. Maintenance of Inventory registers at state office.

. Assist State Manger in maintaining office equipment's and all the

administrative issues and supports.

. To handle entire Procurement at the state level (Identifying venders,

their registration, collection of quotation, sending to procurement

committee, preparing comparative statements etc., maintaining

procurement register) .

. To ensure quality of material and delivery on time.

. Distribution or dispatch of program related material to destinations

and regular follow up with vendors for safe delivery of material.

. With support of program team make material verifications

. Review of documents as per payment process sheet (for payment of

procurement bills only)

. Preparation of Fund Request (operational)

. Communication with CO/SO team related to Admin work

. Updating Stock Register, PR and PO Register regularly, all receipts

files of stationary and other material maintain timely manner all

receipts should be there.

. Sending request for office stationery requirement

. Preparation of MPR, Work Progress and Work Plan for Admin work.

. Providing support in annual planning process at SO Level.

. Participation in training/workshop/ meeting organized by the CO.

. Any other task or combination of smaller tasks that will require a

significant amount of this position's time

. Any other duties and responsibilities given by the management team of

the organization

Work Exposure

Jan. 2001-June 2013 (12.5 years) working exp.

World Health Organization (WCO-INDIA) UN organization working in the field

of Polio Eradication Program

Designation : Administrative Assistant

Duration : Jan. 2001-July 2013

Salary : 42900/-Per month

Role and Responsibilities

. Maintain uptime of office facilities viz. AC, general power supply,

water, sanitation etc.

. Ensure housekeeping, upkeep and security for the office premises.

. General office administration including Front Office, Hospitality,

Transit arrangements, Ticketing, Tour & Travel, Transport/ conveyance

arrangements and Courier & Dispatch.

. Liaise with different agencies such as - property owner(s), suppliers,

utility/ service - providing agencies.

. Ensure timely payments for utilities services.

. Maintain the petty cash book for Kota office and send a regular MIS to

finance.

. Extend help to HR by maintaining attendance and support in smooth

joining and exit of an employee.

. Provide support in procuring specific goods and services.

. Optimize costs for the operation, upkeep & management of facilities and

implementation of cost control measures.

. Extend help in statutory compliance for the establishment & employee

related matters.

. Provide support to other departments when required in organizing events.

. Maintain all records for the administration function- Procurement of

equipment's and services, negotiations with suppliers,

. Contracts and payments to the vendors, taxi hiring contracts and travel

arrangement.

. Organizing District/ Block meetings and training programs

. Acting as an interface between the different departments within the

District for all A&F Operation

. Implementation of Financial policies, internal controls and processes.

. Ensuring efficient utilization of funds its proper accounting in web

based accounting Software

Fund management: Stringent control over funds/ impressed balances,

forecasting normal and abnormal requirements of funds

. Preparation of Admin Budgets with respect to the various overhead costs.

Budget Vs Actual comparison, Variance

Qualifications:

Professional Qualification

COURSE INSTITUTION UNIVERSITY YEAR

MSW Eillem University Eillem University 2011

DCA Deep Computer Kota Deep Computer 2001

MBA (HR) Jiwaji University MP Jiwaji University, 2001

M.Com MLB Collage Gwalior MP Jiwaji University 1999

Personal Minutiae

C-388 First Floor Malviya Nagar Date of Birth :

14.01.1975

Setupath Perdhan Marg Jaipur Language known: Hindi &

English

Mobile No. 91-900******* Office No. : 91-141-

2520318

E-Mail id - ***********@*****.***

Skype Id :- dharmesh.singh59

References

Available upon request.

Declaration:

I hereby declare that the information furnished above is true and correct

to the best of my knowledge and belief. I am open to work anywhere and

relocate

(Dharmesh Kumar Singh)[pic][pic]

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