Administrator
Resume:
GINA MCILWAIN
THE WOODLANDS, TEXAS 77380
****.********@*****.***
COMPUTER SKILLS
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MS OFFICE - WORD, EXCEL, OUTLOOK EAGLE EYE/UPS WORLDSHIP
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QUICKBOOKS 10-KEY NUMBER PAD
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AMSI/MRI/YARDI PINNACLE
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GREAT PLAINS MRI/AVID
PROFESSIONAL EXPERIENCE
KEYSTAFF INC-HOUSTON, TEXAS 7/14-
CURRENT
FRONT OFFICE ADMINISTRATOR
● RECEIVE AND ROUTE CALLS
● GREET AND ASSIST CLIENTS
● SET UP AND CREATED INVOICES IN QUICKBOOKS
● FILE AUDIT
CRIMSON SERVICES, LLC – HOUSTON, TEXAS 1/14-
6/14
ASSISTANT MANAGER
● RECEIVE AND ROUTE CALLS
● SCAN INVOICES
● INPUT DATA AND SET UP BUILDING ACCESS CARDS
● ASSIST WITH WEEKLY, MONTHLY, QUARTERLY REPORTS
THE RAND GROUP, LLC- BELLAIRE, TEXAS 4/12 -
11/13
FRONT OFFICE ADMINISTRATOR
● RECEIVE AND ROUTE CALLS TO THE APPROPRIATE DEPARTMENTS
● GREET AND ASSIST GUESTS AS WELL AS HOST SMALL EVENTS
● SCHEDULE AND MAINTAIN CALENDARS FOR BOARD MEETINGS, CONFERENCES AND CATERING EVENTS
● PREPARE AND SUBMIT EXECUTIVES EXPENSE REPORTS, TIME SHEETS, AND OTHER MISC. TASKS
● PROVIDED ADMINISTRATIVE SUPPORT TO MULTIPLE EXECUTIVES
MAILQUICK / ONDEMAND - HOUSTON, TEXAS 2/11 –
3/12
RECEPTIONIST
RECEIVE AND ROUTE CALLS THROUGH VIRTUAL ASSISTANT APPLICATION
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CUSTOMER ASSISTANCE IN PRODUCT PURCHASING, TRACKING, AND FINANCIAL VERIFICATION
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PERFORM DAILY INVENTORY LOGS OF ASSETS
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SET UP AND MANAGED INVOICES IN QUICKBOOKS
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GREYSTAR PROPERTIES - HOUSTON, TEXAS 12/08 -
7/09
ASSISTANT MANAGER
COLLECTED AND DOCUMENTED ALL CASH RECONCILIATIONS FOR CURRENT AND PAST DUE ACCOUNTS, DAILY BANK
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DEPOSITS, AND FILE AUDITS
PREPARED DAILY, WEEKLY, MONTHLY AND QUARTERLY BUDGETARY REPORTS
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RECORDED DAILY PROPERTY INSPECTIONS
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SCHEDULED AND COORDINATED CALENDAR ACTIVITIES
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GREETED VISITORS AND ASSISTED WITH PROPERTY TOURS DURING HEAVY WORKLOAD
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ANSWERED HIGH VOLUME PHONE CALLS AND PREPARED SERVICE REQUESTS
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SUPERPEOPLE, INC. - HOUSTON, TEXAS 6/08 -
12/08
TEMPORARY ASSIGNMENTS
PROVIDED ASSISTANCE TO ACCOMMODATE THE MANAGER AND OFFICE STAFF
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ASSISTED WITH INCOMING CALLS, PROSPECT TOURS, AND DOCUMENTED DAILY AND WEEKLY ACTIVITY LOGS
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COMPILED DATA FOR MARKETING AND OTHER METRICS BASED REPORTS
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AUDITED FILES, COLLECTED AND POSTED PAYMENTS
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HAROLD FARB INVESTMENTS - HOUSTON, TEXAS 2/97 -
5/08
ASSISTANT MANAGER/MAKE READY COORDINATOR
RECONCILIATION OF CASH TRANSACTIONS AND DAILY BANK DEPOSIT
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RESPONSIBLE FOR ALL ACCOUNTS PAYABLE AND RECEIVABLE
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PREPARED VARIOUS DAILY, WEEKLY, MONTHLY, QUARTERLY, AND ANNUAL BUDGETARY REPORTS
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ROUTINE FILE AUDITS, AND END OF THE MONTH AND YEAR CLOSE OUT
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SUPERVISED AND SCHEDULED ONSITE DUTIES FOR HOUSEKEEPERS, LANDSCAPERS, MAINTENANCE, A/C
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TECHNICIANS, MAKE READY STAFF AND COORDINATED THEIR ACTIVITIES WITH VENDORS
ORDERED AND MANAGED INVENTORY LOGS FOR OFFICE AND MAINTENANCE SUPPLIES AND MATERIALS
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PREPARED LEGAL DOCUMENTS AND INPUT DATA IN SYSTEM
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MAINTAINED ACCURATE KEY LOGS OF VISITOR AND VENDOR ACTIVITY
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EDUCATION
HIGH SCHOOL DIPLOMA
REFERENCES DUE UPON REQUEST
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