Accounts Payable Manager

Elaine West

************@*****.***

Cell: 626-***-****

Qualifications:

Twenty-four years management experience with advertising agencies with monthly billings in excess of 40M

Experienced manager/supervisor with a management style that motivates productivity from members on the

team

Extensive experience in all areas of the accounting functions, financial reporting, internal and external auditing

procedures with strict adherence to GAAP & Sarbanes-Oxley.

Excellent communicator, able to convey ideas with conviction and clarity to persons on all levels and from

diverse backgrounds

Strong combination of software knowledge with proven leadership abilities and interpersonal skills

Professional Experience:

AEGIS MEDIA/CARAT – City of Industry, CA 2011 – March 2014

Client Accounting Supervisor (Billing & Accounts Payable)

As Billing Supervisor I maintained revenue by implementing, establishing, and controlling the billing process. I

supervised a team of five billers using MediaOcean software (formerly Donovan Data Services). I oversaw the

accounts payable function for the organization by ensuring accurate and timely processing of invoices; developed

new reports for housekeeping, implemented policies and procedures for the team.

I supervised, hired, mentored, and developed client accounting staff on the job procedures by

communicating expectations and evaluating individuals to determine if their job performance was

satisfactory and within the internal controls of the department

I identified ways to streamline current processes, implemented new procedures within the department and

maximized the current computer system

Ensured that billing was approved and generated in the correct accounting month and within the allotted

date as noted on the billing calendar

Oversaw accounts payable process by ensuring that the invoices were entered with the highest degree of

accuracy

Handled issues and concerns with vendors pertaining to payment

Managed all audit requests associated with billing and accounts payable area by ensuring accuracy and

timeliness of responses

E West Freelance Services 2010 – 2015

Freelance – Services Offered

Clients:

Aegis Media (Tuesday thru Friday) - July 2011 thru November 2011

Klein Advertising (Mondays) - June 2011 thru November 2011

Muse Communications - February 2011 thru November 2011

Posterscope USA (owned by Aegis Media) - May 2010 thru December 2010

Round2 Advertising - March 29, 2010 (hired for the week… completed the task in a day)

Supervised General Accounting in the areas of Accounts Payable, Receivable, and Production Billing

MEDIABANK – Louisville, KY (worked from home) 2007 – 2010

Account Manager/Client Support Specialist

As Account Manager I was the primary business contact for the client and was responsible for their complete

satisfaction. I provided monthly customer service to the client via email and telephone calls making them aware of

product enhancements, providing training resources, and updates on their enhancement request. It was also my

responsibility as a Client Support Specialist to offer quick and efficient solutions to the clients and end users.

Assumed full ownership of task/account assignments and resolved a variety of technical issues through

troubleshooting

Communicated with the client in language they could understand and represented the product and services

to the clients professionally and accurately

Contributed to the process, involved in the development and direction of software product by escalating

bugs (through personal testing or problem resolution) to the development team

Provide formal training for the client(s) on-site or via web sessions and I assisted them in tailoring the

product to their business practices. Provided phone and email support to end users

RUSS REID – Pasadena, CA 2005 – 2007

Accounts Payable & Billing Manager, Accounting Department

Lead and managed a team of twelve (12) professionals while monitoring their productivity to ensure timely and

accurate payment of invoices and client billing using Advantage Data System. I was also responsible for hiring,

goals setting, coaching, training, performance appraisals, promotions, and vacation schedules. Created and

maintained the billing profile records for each client. Created and maintained the vendor records.

Supervised & managed the accounts payable and billing processes for Media & Production

Balanced resources to meet changes and workload demands

Ensured that billing was processed in accordance with the client contractual agreements

Oversaw and improved Accounts Payable & Billing processing criteria

Generated monthly reports to ensure that billing was captured in the correct accounting period and

maintained monthly billing forecast grids for all clients

Identified, created, documented and implemented processes to provide efficiencies in the billing cycle

Closed and reconciled all A/P related GL accounts on a timely basis at month-end, prepared and entered

journal entries

Tracked awards/grants from the United State Government, and reviewed contracts to ensure that

everything was in line with the company’s internal/external controls

Ensured that local, state, and international taxes were paid in accordance to the tax code for various

municipalities’.

Prepared financial reports, and worked with the Controller generating monthly and year-end reports

Supported system application upgrades or new system implementation

W orked with internal and external auditors during reviews to ensure full cooperation from the staff and to

make sure that we were in compliance with company policies/procedures and Sarbanes-Oxley

Tracked and created 1099 forms for the various contractors/vendors

Other duties/projects as assigned by the Controller

DAILEY & ASSOCIATES – Los Angeles, CA 1990 - 2005

Manager, Estimating Department

Directed and managed a team of nine (9) Media Billers using Harris Corporation software (formerly Encoda

System). Responsible for hiring, goals setting, coaching, training, performance appraisals, promotions, and

vacation schedules. I also handled a high volume of electronic invoicing including EDI specifications. Created and

maintained the billing profile records for the clients. Revamped the database for vendors by creating a new

numbering scheme and tracked 1099 vendors/contractors.

Oversaw accounts payable and monthly client billing

Maintained the billing profile for the clients and vendors

W orked with Controller to prepare and reconcile various Subsidiary Ledgers to the General Ledger, and

prepared quarterly aging report using Microsoft Excel

Streamlined/created billing and payment processes

Maintained daily contact with Account Groups to resolve client billing issues, inquires, and functionalities

W orked with IT to test reports or system functionality to enhance or create efficient processes

Supported system application upgrades and new system implementation/conversion

Responsible for testing all programs and upgrades to ensure the integrity of the reports

Other duties/projects as assigned by the Controller

Skills:

Certified in Microsoft Excel 2007, advance knowledge in Microsoft Word, PowerPoint 2010, I received a Certificate

of Achievement in General Accounting Principles using QuickBooks 2010, and I was certified in 2011 as a

QuickBooks user by Intuit.

Computer Systems:

Oracle’s PeopleSoft MediaBank (formerly DataTech)

MediaPlex (formerly Adware) Harris Corp (formerly Encoda/JDS)

Advantage Data Systems MediaOcean (formerly Donovan Data Systems (DDS)

AS400 Experience Intuit QuickBooks 2011

Education:

Alcorn State University – Lorman, Mississippi

Computer Science

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