Office Manager
Resume:
S hweta Gupta
E-mai l I D- ***************@*****.***
OBJECTIVE
A Self Motivated result oriented Professional, seeking ample opportunity for advancement to make me feel adhered
towards the organization with positive, diligent attitude and to organize my skills and abilities in a progressive and goal
oriented manner, willingness and Zest and Passion for learning through experience.
PROFESSIONAL EXPERIENCE (Total 8 years)
Apple India Pvt. Ltd.
(Oct 2010 – Till Date) ( 4.7 Years)
Sr. Executive
In the books of Randstad from Oct 2010 to July 2011
In the books of JLL from August 2011 to September 2014
In the books of CBRE Ltd. from October 2014 to till date
Work Profile:
Reimbursement for CLT – Raise all expense report for CLT’s expenses like Hotel bills, phone bills, taxi bills,
business meals, International travel bills etc.
Travel Management – Domestic & International travel (including hotel & car) for Bangalore, Mumbai and Delhi
CLT team.
Scheduling Interviews –Scheduling Interviews and coordinating with the candidates.
Taking care of Travel arrangements, Travel expense claims and other claims of the Country Leadership Team
Preparing the Agenda of the Management meeting
Following up on the action items of the meeting.
To ensure that all correspondence is processed in a timely manner
To ensure proper filing & record keeping by accurately entering information in a timely manner consistent with
office guidelines.
Coordinate for meetings, book room, block bridge and publish minutes. Covering the Manager’s day-to-day
operations e.g. meetings, important emails, mass communications etc.
Managing and coordinating the Town halls / outdoor Events.
Preparing Invitation Letter for visiting staff – Arrange accomodation and logistics.
Coordinate event logistics of New Product launch, VIP tours, conferences, training seminars, etc
Managing vendors & keeping track cycle of all maintenance contracts. Maintain a Database of all vendors.
Approving Expenses claim on behalf of Country Manager and Telecom Head.
Creating Purchase Requisition (PR) and Purchase Order (PO) for the new vendor. Adding vendor into the
system.
Accountable for preparing reports on Admin Expenses Preparing and maintaining Petty Cash Book.
Manage vendors & keeping track cycle of all maintenance contracts. Maintain a Database of all vendors.
Arrange meetings and conference at Manager levels.
Interacting with Partners and Distributors for Training session.
Documentation process for Visa requirement.
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Maintaining bills of expenses and forwarding the same to the accounts department for clearance and follow up till
closure.
Keeping the office organized and operating effectively and efficiently.
Maintaining files and records for easy retrieval, electronic and paper file, newspapers and journals.
Handling matters and processing of bills related to office expenses and housekeeping.
Maintaining records for office supplies and other inventory like staff office space, phones, parking and office keys.
Regulation of staff attendance.
Preparing Joining, Head count, attrition MIS
Brainvisa Technologies ( 1.10 Years)
(Dec 2004- Sep 2006)
Admin Officer
Work Profile:
AMC & maintenance of office assets
Keeping record of stationery & consumable items, toiletries etc
Generator maintenance diesel record, consumption of generator etc
Regular billing of vendors, Expenses reports
Interaction with finance department for payment follow ups
House Keeping
Hotel bookings & tickets bookings etc.
Library records
Cab record
Attendance record
Interview schedule for candidates & sent details to HO
Managing petty cash for Noida Unit
Event Management
Handling guest queries and providing information about tourist places and maintaining the records of their
correspondence.
Handled EPABX system with 60 lines.
Operating Check-in and Checkout operation and handling cash at the counter.
Exchanging of foreign currencies and helping guest with their airline booking.
Taking reservations for Rooms, Desert Safari and for other tourist places.
CMS Computers Ltd. New Delhi.
(Oct 2004 – Nov 2006) ( 2.2Years)
Admin Assistant
Work Profile:
Self Correspondence
Maintaining records of AMC of office equipment’s.
Looking after the monthly bills like MTNL, BSES, Xerox, Courier, Travel agent etc.
Maintaining receipts & issue record of stationery with Head Office for various departments
Negotiation with vendors for maintenance works.
Dealing with travel agents & hotels for booking purposes for employees and guests.
Quotation handling for the new works taken into likes Generator, Furniture, and Water Cooler etc & comparative
analysis of the same for competitive rates.
Taking care of day to day requirements like telephone, fax, Xerox machine etc repair and
maintenance works according to requirement.
Maintaining record of Mobiles receipt & issue to all company employees in Northern Region.
Liaison work, rent agreement, guest house maintenance etc.
Taking care of few small office requirements likes visiting cards, insurance records
Induction Program etc.
Insurance of office assets
Maintain Stock ledger
Responsible for office House Keeping
Security Services
B.com Pass
ACADEMIA
Diploma - Secretarial practice from Janki Devi vocational college, New Delhi
Certificate course in computer applications (DTP) from ET&T Corporation Ltd New Delhi
COMPUTER PROFECIENCY
Working knowledge of Windows 7, MS Office and Mac OS
KEY STRENGTHS
Effective planning and execution skills.
Team Player
Ability to work with diverse group of people.
Strong negotiation and decision making skills.
HOBBIES
Listening to music, Shopping, Traveling and reading.
PERSONAL INFORMATION
Name : Shweta Gupta
Address : G 43 SF, Bali
Nagar, New Delhi 110015
Contact this candidate