Executive Assistant to CEO/President

Valerie Kay Coffman

***** **** **** ******, ************, Florida 32218

Phone: 540-***-****

Email: *******@***.***

OBJECTIVE

To work in a position with a company that will utilize my leadership skills, communication skills, customer service skills,

human resource, and public relation skills to support all executives.

WORK EXPERIENCE

I worked for the Commonwealth of Virginia – State Fire Marshal’s Office for nine years (1990-1999), Lord Fairfax Community College

– Dean/President Office (1999-2000) prior to the work experience listed below.

Owen E. McCafferty, CPA, inc. Consulting Assistant 07/14 to 9/14

Compile correspondence and reports on behalf of the CPA. Prepare, proofread and edit all outgoing correspondence, letters, and

engagement letters. Work closely with Human Resource on troubleshooting and special projects.

Transcribe letters and reports. Scan, Copy, and Fax all documents for supervisor. A nswer phone for CPA. Work with Excel,

PowerPoint, Word, Publisher, Outlook, etc. A nd any other duties assigned. Keep calendars for HR Manager and CPA.

Summit Point Raceway Associates, Inc./BSR Executive Assistant to the CEO/Owner 04/13 - 06/14

Compile correspondence and reports on behalf of the President/Project Manager. Prepare, proofread and edit all outgoing

correspondence, letters, and proposals. Work closely with President/Project Manager on troubleshooting and special projects. Assisted

on all Dept. of State projects with CEO/Owner.

Advertising for the property such as billboards, banners, and some marketing materials. Assist in government projects and contracts.

Process all documentation for files on all projects. Assist with county permits processing. Provide research/ground material/literature on

various items assigned. Work closely with the accounting department on Gasoline Alley with process of payments. Work closely with

all Gasoline Alley Tenants with the lease of their units.

Schedule meetings for Staff Meetings, and meeting for President/Project Manager. Attend county meetings and other meetings assigned.

Take notes at meeting. Assist in any reorganizing. Follow-up with projects to report to President/Project Manager. Scan, Copy, and Fax

all documents for supervisor. Answer phone for President/Project Manager. Work with Excel, PowerPoint, Word, Publisher, Outlook,

etc. And any other duties assigned.

Penn National – Casino at Charles Town, WV, Skybox Sports and Grill Waitress 11/12 – 10/13

Welcome guests and make them feel comfortable. Learn menu items and be able to describe them appropriately to guests. Take

beverage and food orders. Deliver beverages and food in a timely manner. Check-in with guests to ensure that everything is going well.

Clear dirty dishes from table. Refill beverages throughout the meal. Deliver guest’s bill and thank them for dining at the restaurant.

Work with other servers and be a team player.

REMAC America, Inc. Administrator – Maintenance, Transportation, Logistics and Facilities 11/11 – 7/12

Managed all office functions and administrative support for owner, manager, manager’s assistant daily. Manager facility when needed.

Processed all paperwork such as filing, mailing, faxing, shipping, posting ads on Craig list, purchase and researching items on internet. .

Processed all accounts receivable/payables in QuickBooks and ran reports. Attend monthly meetings for accounts receivable/payable

and facilities updates. Close office when needed as manager of Summit Point, WV when needed. Set-up end of day reports, outgoing

loads for next day, send out reports and updates on outgoing loads. Count in cash from bank deposits, cash on hand and cash in safe at

beginning of day and end of day. Process orders of equipment, credit card payments, shipping and receiving.

Work in cashier’s office when cashier was unavailable. Answer phones, set-up rollback pick-ups, roll-off calls. Fill out all paperwork

for outgoing metal and NF loads to be delivered. Mapquest directions for all drivers. Repaired equipment, reported issues with

equipment, set-up vendors to fix all heavy equipment, Report all office, field equipment, and company vehicles.

Fill out and discuss Equipment Status Report weekly. Weekly/Daily conference calls with owner and others on purchase orders,

maintenance, issues etc. Call in and set-up conference calls. Purchased supplies and parts for four facilities in Winchester, VA, Summit

Point, WV, Hedgesville, WV, and Berkeley Springs, WV. Purchased gold and silver for Summit Point. Inspected facility daily for oil

spills for cleanup and any maintenance that may be needed.

Stonewall Jackson Restaurant/Secret Six Tavern Waitress 7/11- 11/12 (seasonal job)

Serve customers beverages including alcoholic beverages and food. I open the restaurant by filing supplies, making tea, lemonade,

cutting lemons, making coffee, filling ice container and beer cooler. Set-up tables with umbrellas, salt, pepper shakers, wipe tables, wrap

silverware, and write up specials and post them outside the restaurant. And close restaurant by wrapping silverware, sweep floors, clean

bathrooms, clean dressing section, put supplies away and close outside deck.

C-More Systems Inc. Bookkeeping Assistant 11/10 – 3/11

Managed office functions and administrative support such as filing, mailing, faxing, shipping, etc. Processed accounts

receivable/payables in QuickBooks and Number Cruncher. Process orders of equipment, credit card payments, shipping and receiving.

Make deposits.

Schiebel Technology, Inc. Office Manager/Accounting Assistant 7/08 - 9/10

Set-up, assist with sales booth, disassemble Trade Shows in the USA for mine detection equipment and 10 foot helicopters. Managed all

office functions. Processed all orders and quoted US Government on equipment, bookkeeping -accounts receivable/payables

(QuickBooks 2005/2009) human resources(health insurance, hiring, new employee paperwork, etc), sales(quote government on

equipment), conferences(assemble/disassemble booth, process paperwork on shipments coming and going for show and sales at booth).

Made deposits, closed storage units, downsized office from 6 office to 1. Moved office.

Aurora Services, Inc. Accounting Assistant 2/06-1/08

Managed office functions and administrative support such as filing, mailing faxing timesheets, assembles installation manuals etc.

Processed all accounts receivable/payables in QuickBooks 2007. Computer systems worked on Dell, HP, and Apple computers. Ordered

equipment for gates. Covered office when supervisor out of town. Troubleshoot gate system problems, account problems, telephone

issues, cell issues. Scheduled Miss Utility for jobs. Scheduled appointments for estimates, new installations, and repairs.

Griffin Tavern Waitress 5/08-2/11

Waited on tables in dining room and in bar. Worked all holidays, special events and catering. Opened restaurant on weekends and closed

them on weekends. Worked at restaurant serving alcoholic beverages and fine dining to customers.

Jeff Coffman Construction Bookkeeper 7/05-6/08

Managed all office functions and administrative support. Processed all proposals, service, accounts receivable/payables in QuickBooks

2005. Processed all purchase orders, quotes, ordered material for jobs, opened new accounts and scheduled appointments. Made deposits,

answered phones, faxed material, maintained files on employees, subcontractors, jobs, payables etc. Ran office related errands, processed

incoming outgoing mail. Ordered heavy equipment and material. Processed 1099s and worked with accountant on taxes. Processed all

permits. And all other duties assigned.

P2P Technologies, Inc. Administrative Assistant 4/04 - 1/05

Managed office functions and administrative support. Processed all work orders, accounts receivables/payables in Master Builder.

Processed purchase orders, quotes, ordered material for jobs, opened new accounts, scheduled appointments, and processed timesheets.

Made deposits, answered phones, faxed material, maintained files on employees, jobs, payables, etc. Ran job-related errands, processed

all new employee paperwork, reserved conference areas, assemble submittal books. Count equipment needed on blueprints, assist sister

company when needed, research permit information/pull permits, schedule equipment/subcontractors for upcoming jobs, travel

arrangements, and other duties assigned.

Family Tree Experts Office Manager 09/03 – 01/04

Processed estimates, work orders, ordered material for jobs, opened new accounts, scheduled appointments, and processed timesheets.

Made deposits, answered phones, faxed material, maintained files on employees, jobs, payables, etc. Ran job-related errands, processed

all new employee paperwork, attended VDOT meetings for snow removal, Scheduled jobs.

Vint Hill Economic Development Authority Office Manager 4/00 – 7/02

Managed office functions and administrative support, assisted staff and visitors, scheduled appointments, ran job-related errands,

maintained mailing list and office files, processed incoming and outgoing mail, scheduled conference space, arranged catering, served as

liaison between outside vendors, staff and service providers. Troubleshoot all computers issues in office. Trained employees computer

software. Provided public assistance, composed correspondence, recorded minutes for meeting, data entry, timesheets, insurance,

claims, and overtime, board package mail outs and newsletters.

EDUCATION

Fauquier High School - Graduation 1986

Business Administration

AutoCAD

Lord Fairfax Community College

Banking

Principles of Banking

Macro Economics, Micro Economics

Web Design

Desktop Publishing

Troubleshooting PC

QuickBooks Pro

Northern Virginia Community College

Business Administration

Accounting, General Business PC/MS Dos, Lotus 123, Window 3.1, Excel, WordPerfect, Windows 95, 98, Microsoft Word, Excel,

Outlook, PowerPoint, Access, and SIS Network

Rockhurst College

Management

Writing for Success, Leadership & Supervisory Skills for Women

Powerful Communication Skills for Women

Wide Area Work Flow (WAWF)

AFFILIATIONS

TASC for Teens - Volunteer

Virginia Recruitment and Retention - Program Mentor

SKILLS

Typing

Shorthand

Computers - HP, Dell, Apple

Minutes for Meetings

Research of Deeds

Employee Interviews

QuickBooks 2005, 2007, 2010

AutoCAD

Master Builder

Request for Quotes

Human Resources

Bookkeeping

Sales

REFERENCES

Upon request.

Contact this candidate