Accounts Payable Sales

Laura Stearman

**** * **** ** #***

Mesa, AZ ****1

602-***-****

e-mail: *******@*****.***

Strengths:

Supervisory/Management Reconciliations-AP,Job

Cost

Full Cycle A/P SOX

Foreign Currency Software Conversion

Cash Management Vendor Relations

Policy Implementation Cash Reconciliations

22+ years AP PO/Inventory processing

experience, incl. 5+ Sales Tax

yrs supervisory

Objective: Seeking a Supervisor/Lead level Accounts Payable position

utilizing my 22+ years of AP experience including 5 years team supervisory

experience. I received a supervisory excellence award at Starwood Hotels

for achievement with supervisory skills with a team of 7 AP specialists. I

have excellent communication skills both verbal and written with strong

skills in Team leadership and mentoring. I have full Cycle AP,

reconciliations, cash management and general accounting experience.

Experience:

Massage Envy, LLC

5/14-4/15

Accounting Specialist

Summary: Franchising Company owners of Massage and Facial services.

Responsible for full cycle AP, vendor statement reconciliations, cash

reconciliation, royalty processing, AR billings for sales and expenses to

clinics and regional developers Utilizing Great Plains software.

. Process code and enter all vendor invoices received

. Prepare cash requirement reports, cut checks totaling estimated 1.5

million per month for 3 entities via checks and ACH payments

. Credit card reconciliation and payment processing

. Run Royalty program software, make all banking updates according to

purchases and sales for clinics

. Reconcile prepaid accounts, prepare and bill clinics and regional

developers for expenses related to Legal suits and operational expenses

. Reconcile cash daily and make necessary entries

. Prepare Month end accruals and journal entries

. Update vendor and customer records for new sales and resales and

transfers

. Prepare reconciliaions for clinic support as necessary

. Vendor and clinic relations support

Restore 1 Inc.

7/13-2/14

Scottsdale, AZ

Accounts Payable Coordinator

Summary: General Contractor specializing in Home and Restoration.

Responsible for full cycle AP, Vendor PO matching, job costing reporting

and reconciliations. AP Cash requirements.

. Process and code all vendor invoices received to include PO Matching for

all job related expense

. Prepare all agings/cash requirement reports. Cut checks for approx. 40

General and Sub Contractors

. Code and record all operational expense

. Authorize all phone sales for material purchasing

. Record all credit card and cash material spend postings

. Prepare all vendor credit applications

. Handle all vendor and internal relations

. Prepare all job reconciliations

Fox Restaurant Concepts, LLC

5/11-7/13

Phoenix, AZ

Accounts Payable Coordinator

Summary: Owners of Restaurant Development and Retail locations. Responsible

for Full Cycle AP runs for all Management Companies and check printing and

reconciliation for all retail locations. Responsible for Vendor relations,

AP aging clean-up, and

also include month end closing duties. All AP work handled using Great

Plains Software and Concur Invoice Management software.

. Process and code all vendor invoices received to include operational and

inventory

. Prepare all agings/cash requirement reports. Cut checks for approx. 34

retail locations and Management companies.

. Code and record all Management company invoices

. Record all manual postings for checks written in retail locations

. Post all retail location invoices from batch uploads

. Handle all vendor and internal relations

. Prepare all vendor credit applications

. Vendor statement reconciliation

. 1099 reporting and processing

. Month end variance reporting

Ultimate Staffing, - Troon Golf LLC

10/10-1/11

Scottsdale, AZ

Accounts Payable Supervisor

Summary: Owners and Managers of Golf Courses and Golf Clubs in a multi-

company atmosphere. Responsible for Full Cycle AP with close relationship

to banking and multicurrency funds transfers. Responsible for clean-up of

AP agings. Responsible for Corporate and all International office payables

utilizing Peachtree software. Ensure timely responsiveness for all vendor

relations, payment and month end reporting deadlines.

. Process and code all vendor invoices received to include operational and

inventory with PO matching

. Audit expense reports according to policy

. Prepare all agings/cash requirement reports. Cut checks for approx. 30

properties, Corporate and review check runs by team

. Prepare and transmit all US and Foreign currency wires according to

weekly payment schedule. Work closely with VP of Finance for cash flow

and bank balances for 10-15 accounts

. Record all manual postings for wires and ACH payments for US and Foreign

ledgers

. Maintain accrual worksheets, assist accountant with documentation for

month end accruals and variance reporting

. Review all AP ledgers and make necessary adjusting entries and payments

for vendor clean-up project

. Creation of various logs, informational spreadsheets and procedure

documentation. Assist with analysis to streamline processes

. Ensure timely responses to all vendor communications internally and

externally.

. Record all AP metrics for analysis

. Ensure new vendor 1099 and set-up compliance

Robert Half Inc, - Barrett Jackson Auction Co, LLC

2/10-4/10

Scottsdale, AZ

Accounts Payable Clerk

Summary: Luxury Car Auction Company hosting Auction Shows. Responsible for

Full cycle AP to include, AP Aging generation and analysis for check runs,

vendor relations, updating AP Vendor Database in Navision Accounting.

. Coded vendor invoices upon receipt. Matched invoices with approved PO's

and receiving documentation

. Audit expense reports according to policy

. Obtain updated W-9's from vendors and update AP database. Maintain all

vendor relations for AP related issues

. Run AP agings and prepare analysis for cash flow to payment processing

for management. Complete weekly check run

Zila Pharmaceuticals Inc., Scottsdale AZ

3/09 -2/10

Scottsdale, AZ

Accounts Payable Supervisor

Summary: Owners and manufacturers of Oral Dentistry equipment and products

sold in Dental offices worldwide in a multi-company atmosphere. Responsible

for supervising 2 team members. Coordinate all daily workflows and

segregation of duties with team members to ensure timely payments. Review

work for accuracy. Full cycle AP utilizing Great Plains software.

Accomplishments and Goals: AP department integration. Hire staffing, mentor

and lead team to successful workflows. Coordinate team duties.

. Supervise 2 team members. Coordinate all work received and re-direct as

needed

. Conduct interviews with AP candidates. Conduct status reviews and

discussions for newly hired team. Handle training/mentoring

. Process and code all vendor invoices received to include operational and

inventory with PO matching

. Audit expense reports according to policy

. Prepare Sales and Use Tax filings, to include monthly, quarterly, and

yearly

. Prepare cash requirement reports. Cut checks and review check runs by

team

. Prepare all pre-payment and manual postings for wires and ACH payments

. Maintain accrual worksheets, handle month end accruals. Prepare month end

reconciliations, and variance reporting

. Integrate AP department from secondary location. Review current processes

for stream-lining, creating procedures for newly supported AP processing

. Prepare data relating to special projects in Excel

Starwood Hotels Worldwide, Phoenix AZ

2/07 - 11/08

Phoenix, AZ

Senior Accounts Payable Supervisor

Summary: Owners and Managers of Hotels and Resorts in the Hospitality

Industry. Supervised Corporate AP department to include up to 6 team

members at a time. Coordinated all daily workflows with team. Responsible

for team member(s) growth, education, and review processes. Assisted with

software implementation and user testing and upgrades to existing SAP.

Received award for supervisory excellence.

. Handled all elevated customer service issues, providing support for

internal and external employees and vendors

. Coordinated all daily work flow for staff. Re-direct as daily needs

changed

. Reviewed all payment requests to include invoices and any supporting

documentation to ensure accuracy prior to data entry processing for all

items over $10k

. Assisted in payment proposal preparation for all payments to be issued

per terms

. Reviewed reports prepared for daily cash requirements sent to Treasury

. Handled all monthly GL reconciliations to include variance reporting and

handle JE's as necessary for all AP related accounts

. Supervised team of 6 through mentoring and coaching through positive

approach and encouragement

. Prepared goals, mid-year, and end of year reviews for AP team

. Assisted manager for all support needed

. Assisted manager in software user testing for new and existing software

. Researched old items left in AP by previous staff in clean-up project

preparing necessary JE's or voucher entries

. Handled all foreign transactions, including wire templates and

transmissions

Loreto Bay, Scottsdale AZ

6/05 - 2/07

Scottsdale, AZ

Accounts Payable Manager

Summary: Developer for homes built in Loreto, Mexico in a multi-company

atmosphere. Managed complete work flow for Accounts Payable. Advised team

member of job duties relating to requirements of A/P Assistant position.

Processed all monthly incoming invoices for cash disbursements. Responsible

for all US Accounts Payable operations including foreign transactions.

Responsible for an estimate 4-6 million in monthly A/P cash flow. Full

cycle AP.

. Processed and coded all vendor invoices and expense reimbursement

vouchers upon receipt. Obtained necessary approvals. Coordinated all G/L

allocations with Job Cost Accountant for coding of non - operational

payments. Handled all job - costing breakdown for AP

. Issued payments to vendors for all operational equipment and services

provided for domestic offices

. Prepared all cash requirements reports for management

. Managed A/P cash requirements with Job Cost Account and CAO for weekly

check runs

. Verified all data entry input from A/P Asst position and postings to GL

. Entered and transmitted all wire templates and initiations from US

accounts for US, Mexican and Canadian Operations including foreign

currency transactions

. Reconciled all credit card accounts verifying all GL allocations

. Reconciled pre-paid, suspense and AP accounts monthly

. Managed inter-company payables

. Replenished and reconciled petty cash accounts

. Coordinated all work for A/P Assistant and managed accordingly

IPS-Sendero, Scottsdale AZ

9/98 - 6/05

Scottsdale, AZ

Accounts Payable Specialist

Summary: Software Developer, parent company is Fiserv, Inc. Accumulate,

verify and record company liabilities including monthly expense accruals.

Position duties are performed for all domestic operations and some foreign

employees. Responsible for an estimated amount of $350,000 to $500,000

monthly A/P cash flow. Full cycle AP.

. Coded vendor invoices upon receipt. Matched invoices with approved PO's

and receiving documentation

. Audited and verified expense vouchers from employees ensuring expense

policy compliance

. Issued payments to vendors for equipment, supplies and services provided

for domestic offices

. Verified data entered into payables system and checked accuracy of

amounts on disbursement checks

. Input all ACH and international and domestic wire templates in compliance

with the bank requirements

. Prepared weekly ACH files transmission for expense reimbursements

. Generated invoice requests for billable travel expenses

. Prepared and sent bi-monthly wires for foreign contractors in payment of

monthly fees, commissions and expenses. Required an understanding of

foreign currency transactions and exchange rate variations

. Analyzed and reconciled various A/P related balance sheet accounts

. Maintained positive vendor relationships and resolved disputed or

delinquent invoice problems

. Coordinate payments to vendors to ensure good cash flow while satisfying

vendor payment requirements

. Reconciled, tracked, and analyzed the Diners Club travel account and the

Corporate Mastercard account

. Reported all use tax requirements to sales tax clerk for necessary tax

payments

. Replenished and reconciled petty cash accounts

Systems/Applications

Excel

Great Plains

SAP Accounting

Readsoft Accounting

JD Edwards/Peoplesoft

Timberline Accounting

Navision Accounting

Peachtree

Concur

Quickbooks

Buildertrend

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