Document Controller/ Data Entry, Secretary/ Admin Assistant
Resume:
POSITION DESIRED: Document Controller/ Data entry, Secretary/ Admin Assistant
CAREER PROFILE:
To obtain a position on a reputable company that enables me to apply the knowledge and skills I have gained through my education and related experiences; to ensure constant learning and provides professional growth.
WORK EXPERIENCES:
Document Controller/ FM Coordinator, Blue Diamond Group of Companies, P.O. Box 51059, Dubai, United Arab Emirates
12 May 2015 up to present
Job Responsibilities:
Receive and register via electronic device for soft copy purposes, and forward it to the Facility Manager for approval and other necessary details added for documentation.
File and archive of documentation to facilitate easy retrieval.
Provide an effective front desk service.
Maintain office correspondence.
Support the work of the department in service monitoring and supplier management, ensuring that the required standards are maintained Provide administrative support to enable the Facilities Department to function effectively and efficiently.
Prepare Facilities Management proposal and quotation for the client.
Submit to the Weekly Report of the all the proposal and quotation to the head of the department.
Prepare Contract Agreement between the company and the client.
Invoice Capture Associate / Processor, Concur Philippines Inc., 7th floor Southgate Alphaland Building Chino Roces Avenue Makati City Philippines 1213
05 August 2013 to 10 April 2015
Job Responsibilities:
Perform daily review and entry of the invoice details.
Data entry on the Concur Intelligent Capture of all the required invoice information. Captures alphabetic, numeric, or symbolic data from vendor invoices into computer following format displayed on screen, and captures/types necessary invoice information in accordance to client’s guidelines.
Compare data with source documents, or re-enter data in verification format to detect errors.
Confirms accuracy of data such as vendor name, invoice number, invoice amount, invoice date, PO number, tax, shipping and invoice owner.
Reviews and makes necessary corrections to the information captured.
Compiles and verifies accuracy of data to be captured.
Contributes to a team effort and accomplishes related results as required.
Locates and corrects data entry errors, or report them to supervisors.
Maintain logs of activities and completed work.
Capture invoices data according to client’s needs.
Process delicate invoices of clients of Frank Russell Investment, Getty Images who are in German, Italian, French and English language.
Helps IC Team Lead to track all the productivity reports and skipped invoices everyday
Helps IC Team Lead to validate team members accuracy in all invoice information captured within two days.
Helps IC Team Lead to monitor productivity and SLA.
Suggests quality programs to minimize and detect errors.
Document Controller / Administrative Officer, Churchgate Group – First Continental Properties Limited, World Trade Center Abuja Site Office, Central Business District, Abuja, Nigeria
15August 2011 to 28 March 2013
Job Responsibilities:
Receive and register client provided document for detail project, including in-house generated document.
Control issuance of document numbers, including maintenance of proper document registers for detail project.
Maintain specifically assigned project database/s.
Ensure proper document classification, sorting, filing and proper archiving.
Review completeness of documentation and prepares document transmittals.
Prepare and maintain transmittal to Client during project.
Perform document quality check in accordance to Company document control procedures.
Perform file backup to ensure proper storage and archiving of electronic registers.
Prepare construction project reports, as may be required.
Receive documents and drawings, stamp, register via electronic device for soft copy purposes, and forward it to the Project Manager for approval and other necessary details added for documentation.
Stamp for distribution, make a copy for filing purposes and make sure that they are designated to the right person at the right time
Received documents via electronic device for soft copy purposes, and forward it to the Project Manager for approval and necessary actions.
Assures document quality to include completeness, accuracy and compliance with established procedures and updates. Filing and archiving of documentation to facilitate easy retrieval.
Maintain all office correspondence.
Set appointments, schedule meetings of immediate superiors.
Organize hotel and travel arrangements of immediate superiors.
Prepare Daily Site Report and submit to the Construction Managers.
Prepare a register of material requisition forms and approved forms.
Register and issue payment checks to contractors and supplier.
Prepare a timesheet for all site staff attendance and performance every month.
Control the dispensation of petty cash of the site office.
Prepare and submit Petty Cash registry to head office.
Collect and make summary of all invoices and submit it to head office.
Prepare, monitor and submit Claims Status Registry.
Prepare Claims and Retirement of IOU form for all staff employees.
Administrative Assistant / Office Secretary, Eland Oil and Gas, No.1 Winnipeg St.,
Off Panama St., Maitama, Abuja, Nigeria
02 March 2011- 13 August 2011
Job Responsibilities:
Prepare and manages reports, contracts and documents.
Attend to telephone calls, inquiry and other related matters.
Provide information by answering their questions/ requests.
Maintain supplies inventory by checking the stock to determine inventory level or anticipated needed supplies.
Organize travel arrangements of the immediate boss.
Handle incoming /outgoing mails and other materials.
Maintain proper filing system.
Maintain schedules and calendars of the immediate boss.
Answer telephones and give information to callers, take message or transfer call to appropriate individuals.
Clinic Nurse / Clinic Secretary, EZ Care Medical – Dental & Laboratory Services, Sto. Tomas, Batangas, Philippines
30 May 2008 - 30 January 2011
Job Responsibilities:
Answer phones calls, inquiries and schedule appointment of the patient.
Enter data in the patient’s records for updates.
Maintain all medical records of the patient.
Assist patient’s needs.
Perform nursing care for the patient.
Administer first aid treatments and provide medications for patients as needed.
Office Secretary, First Planters Direct Sales Inc, Ortigas Center Pasig City, Philippines 1605
20 April 2007 – 20 May 2008
Job Responsibilities:
Prepare and manages reports, contracts and documents.
Attend to telephone calls, inquiry and other related matters.
Maintain office correspondence.
Provide effective front desk service.
PERSONAL PROFILE:
Date of Birth : 14 October 1984
Place of Birth : Sto. Tomas, Batangas, Philippines
Nationality : Filipino
Civil Status : Single
Visa Status : Employment (United Arab Emirates)
SKILLS AND PROFICIENCIES:
Proficient in MS Office & Internet: Excel, Word, Access and Outlook
Proficient in Secretarial Responsibilities and Office Management
Ability to work under pressure and meeting deadlines
Oral and Written Communication
Customer Service and Telephone Reception
Interdepartmental Coordination
Planning and Scheduling
Independent, hard worker, multitasking employee
Passion for learning and updating my knowledge and skills
ACHIEVEMENTS:
Top Performer for Productivity and Quality – Invoice Capture Operations – April 2014, Concur Philippines Inc.
Top Performer for Productivity and Quality – Invoice Capture Operations – June 2014, Concur Philippines Inc.
Top Performer for Productivity and Quality – Invoice Capture Operations – October 2014, Concur Philippines Inc.
EDUCATION:
Bachelor of Science Major in Nursing, 2007, First Asia Institute of Technology and Humanities, Tanauan City, Batangas, Philippines, Board Passer (Nursing Licensure Examination 2009)
REFERENCES:
Ms. Mary Robison
Concur Service Administrator, Concur Technologies, Inc.
10700 Prairie Lakes Drive, Eden Prairie, MN 55344
952-***-**** (mailbox 3973 for message) / 703-***-****
Email Address: acp9x5@r.postjobfree.com; acp9x5@r.postjobfree.com
Mr. Leslie Blair
Chief Executive
Eland Oil & Gas, No. 1 Winnipeg Close Off Panama St., Maitama, Abuja, Nigeria
Email Address: acp9x5@r.postjobfree.com
Contact this candidate