Office Administration
Resume:
REKHA SANKAR.P Sreyas”
Coimbatore-641 018
Mob: 097***-*****
Email: acp4um@r.postjobfree.com
Born on 28th April 1979, Single, Female and Indian.
EXPERIENCE
Oxylane (DECATHLON)
Designation : Administrative Officer (Coimbatore & Bangalore)
Aug 2011 to May 2014
Key Responsibilities:
Administration
Management of Coimbatore & Bangalore office comprising a team of 70+ team members. Vendor Management and Office Management. Team ID cards/Business Cards/Office Provision & Stationary supply managed. Petty Cash Managed. Hotels identified in different cities, rate negotiation and validation. Local and International travel Co-ordination for the team. Hotel bookings at validated hotels in different cities for the team & guests. Fully Handling Setting up new Office & Office Shifting in new location. Asset Purchase & Maintenance, Budget Piloting & Office Audit done. Co-ordination with the travel agencies for the airline and railway bookings for the team & guests. Co-ordination with Finance department for staff payments. Providing monthly provision to Finance.
HR Activities
Team Attendance maintenance. Induction for new recruits. Insurance & P.F Formalities for the new comers collected and co-ordinated to HR Manager. Bank account, Mobile connections, Data Card Connections & International Cards organized for the team. Sourcing of resumes, active role in corporate interview panel. Seminars for the team on Communication and inter-personal skills. Debriefing with Employees, Preparation of SOS, Safety Policy implementation. Team Database Maintained. Experienced in developing performance management system, developing employee welfare programs, identifying training needs, employee grievance handling, developing and implementing disciplinary policies, final settlement of employees. Ensured proper documentation, maintenance & updating of employee records.
Vendor Management
Managing the IT Equipments/Security/House Keeping/Supplier management. Monthly debriefs with the suppliers held to discuss their success, difficulties and priorities. Vendor Bills and Payments processed. Rate contracts negotiated and finalized with all the vendors. Agreement drafts and contracts finalized.
Statutory Records
AMC Maintenance for Coimbatore & Bangalore. Office building contracts/ Security Service/ House Keeping/ Genset/Fire Equipments/Cab Service/UPS/Air Conditioners/ International and Local courier service contracts
Team Co-ordination
Identification & Negotiation of Venues for events, Organizing the Team Meetings / Year Launch / Mid Year Meets / Manager’s Meetings for both the teams inside and outside the office venue. Organizing the team celebrations inside the office. Ex. Festivals/Special Days/Birthdays/Farewells etc. Team Sports, Team Lunch & Dinner organized occasionally.
Trainings organized for the team in and out of the concern. Planning Yearly calendar related to various Trainings, Open houses, Social get together for the team.
BPL Telecom Private Limited
Designation : PRO
Mar 2011 to Jul 2011
Key Responsibilities:
Office Administration
Overall management of the office day to day activities. Feedback and Customer data base maintenance. Maintaining MIS and presentations done for the top management. Managed and supervised all the functioning departments.
HR Activities
Payroll Maintenance, P.F, E.S.I and other staff welfare schemes coordinated with Corporate HR. Played active role in the corporate interview panel for the recruitment of the candidates for the appropriate positions. To improve the Communication and inter-personal skills of the employee’s regular seminars were taken. Statutory Books (Labour & ESI) and Periodicals maintained to perfection.
Business Co-ordination
Active role played in bridging the Sales team, Functional Business Heads, Distributors and Dealers for the smooth business operations. Co-ordination of sales and service in the BPL Intercom business, Traded and Indigenous models and Institutional Sales.
Inventory Management
Monitoring and coordinating the purchase transactions. Vendor Management, Payments and
Accounts reconciliation done on time. Managing the Inventory and timely indents made as necessary.
Technocity Digital Electronics Pvt. Ltd, Coimbatore. (BPL Gallery)
Designation : Customer Care Officer.
Sep 2005 to Feb 2011
Key Responsibililties:
Customer Care
Handling the customers, Tele calling and maintenance of Customer data base. Maintaining a separate product wise track for after sales service to create a good rapo with the customers.
Inventory Management
Stock maintenance, Segment wise rotation & Ageing of stock in order to avoid obsolete items. Inventory of books & stationeries maintained to perfection.Timely indents made.
Handling Petty cash
Petty cash handling done to perfection. Cash Collection, remittance and branch level reconciliation.
House Keeping
Giving special attention to house keeping and maintenance of the showroom interior.
Reports
Preparation of other miscellaneous reports i.e. Daily Report, Monthly Report, and detailed Stock Statement. Creditors and Debtors details are maintained in a separate stream.
CAT (Construction and Trading) Company Private Limited
Designation : Public Relation Officer
Oct 2000 to Aug 2005
Key Responsibilities:
Office Management
Directed the operation of the showroom to develop and maintain a high standard of branding, and proper display techniques in order to create an inviting impression for customers. Assisted in designing attractive presentation strategies and special marketing campaigns.
Staff Training
Introduced several training and motivational programs to boost the morale of the sales staffs and motivate them to work harder. Also participated in several events and promotional activities for improving the sales results of the showroom.
General Responsibilities
Responsibilities included purchasing, customer service, and all facets of running a showroom. Monitored stock levels and documented the same for placing orders in the future. Daily operations included cash deposits and inventory control.
Aptech Computer Education, Coimbatore.
Designation : Counsellor
May 1999 to Sep 2000.
Role/Responsibilities:
Counselling
Counselling the students to join various software certified courses based on qualification and other further requirements. Responsible for all promotional activities like frequent and persistent interaction with Institutions and Personnel. Coordination with the Marketing Executives in converting the enquiry to admissions.
HR related Responsibilities
Coordinating with placement agencies for recruitment and assisting in the HR related documentation work during the recruitment.
Class Handling
Communication and Personality development classes handled for the batches and the Basic Computer course for the beginners. Training session given to the students in attending interviews. Schedules prepared for the conduction of examinations and issue of certificates monitored.
Reports
Academic reports prepared and maintained. Daily, weekly and monthly basis reports intimated to HO.
Handling Petty cash
In charge of Petty cash and Banking activities at the branch. Course fee collection and general accounts handled to perfection.
Appraisal
Interaction with the parents regarding student motivation and the performance appraisal of the students.
Promotional Activities
Planning and organizing for advertisement and attractive offers to increase the admissions in the Branch. Co-ordination with the marketing executives in conducting camps at various leading Educational Institutions and making tie-ups with them to generate the admissions at the Branch.
EDUCATION
Masters in Social Work (MSW), Periyar University, 2011
Masters of Business Administration (MBA), Bharathiar University, 2006
Bachelor of Commerce (B.Com), Bharathiar University,1999
Post Graduate Diploma in Computer Application (PGDCA)
Higher Secondary, State Board, 1996
SSLC, Matriculation Board, 1994
Languages Known
English, Hindi, Tamil, Malayalam
Skill Set
System Tools : Extensive knowledge in MS Office & Tally 9
I hereby declare that the above statement is correct and true to my knowledge.
Yours truly,
(Rekha Sankar.P)
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