PAM PAIXAO - 510-***-**** - acp1fd@r.postjobfree.com

QUALIFICATIONS

Dedicated and focused with the ability to complete multiple tasks and achieve project goals through proficient

prioritization and follow-through. A self-motivated professional who works independently with excellent research,

problem-solving, computer and interpersonal skills. Able to establish positive and congenial working relationships with

clients, colleagues and suppliers at all organizational levels.

SKILLS

Act Costpoint Lotus Notes Quickbooks

American Contractor Dropbox MS Office (Access, Excel, Outlook SAP

PowerPoint, Publisher, Visio, Word)

AmiPro Extensity Sharepoint

ARIBA Goldmine Oracle Shorthand

BROWZ HTML Projects On Line Typing / 90 wpm

Concur

EDUCATION

AS Degree and certificate of completion--management, Chabot College, Hayward, CA

Bachelor’s Degree completion date 2015

Secretarial career certificate, Heald Business College, Hayward, CA

Customer relations and employee development course, Dale Carnegie & Associates, San Leandro, CA

Board Member - Salvation Army Thanksgiving Day Committee for twelve years feeding the homeless as

decorating and volunteer coordinator

EXPERIENCE

CALTRAIN/HNTB, San Francisco, CA 01/14-05/15

Executive Assistant/Office Manager

Provide assistance to systems project program management office directors.

Maintain calendars and schedule meetings as needed in support of managing Caltrain systems projects.

Develop agendas, correspondence, presentations, reports, materials and notes as required.

Process and route project invoices, requisitions and project related documentation.

Manage all aspects of facility and property, including trailer renovation and alarm system setup.

SUTTER EAST BAY MEDICAL FOUNDATION, Lafayette, CA 09/13-01/14

Executive Assistant

Supported CEO, CFO and Board of Directors.

Scheduled meetings in Outlook.

Managed frequent board meetings, including preparation, attendance and meeting minutes.

Managed coordination of lean process development.

FLUOR, Dublin, CA 11/11-07/13

Executive Assistant

Supported project director, engineering and construction teams for a $630 million EPCM project.

Handled all official project correspondence. Prepared and distributed monthly status reports.

Assisted with accounts payable, procured goods and services as needed, supported human resource functions

regarding employment issues and on/off boarding processes.

Processed expense reports, reviewed and verified AMEX card activity, arranged travel and meetings as required.

Transmitted project reports and documents as required or upon request.

Meeting notes scribe.

PAM PAIXAO PAGE 2

REALOGY, Pleasanton, CA 12/09-03/11

Administrative Assistant

Supported Vice Presidents, IT, sales and marketing as needed.

Managed internal filing system, retrieved files and documents as requested.

Managed billing process and maintained accounting files, credit memos and invoices.

Managed external/internal customer correspondence, departmental phone support and office supplies.

VARIOUS STAFFING AGENCIES, Bay Area, CA 02/06-12/09

Executive Administrative Assistant

Supported CMO, managed office move, asset inventory and set up complex filing system.

Researched and maintained fraud and compliance documents.

Worked with executive director to prepare company budget and reports.

Coordinated rental contracts with external parties.

Developed PowerPoint presentations and marketing brochures.

Assisted with meeting, event, travel and board meetings.

Managed and tracked on-line event payments and telemarketing.

DUPONT/EKC TECHNOLOGY, INC., Hayward, CA 02/05-02/06

Executive Assistant

Supported national and international sales managers and customer service department.

Processed 12 monthly reports, price quotes and changes, expense reports, change management,

compliance training and Visa applications.

MID-PENINSULA HOUSING, Redwood City, CA- Executive Assistant/Supervisor 09/03-02/05

Managed calendar and independently scheduled appointments and company intranet.

Directed and assisted with preparation of legal documents to conform to government statutes for 78 properties.

Prepared, reviewed and maintained management reports, budgets, monthly financials, operations and variance reports

and interface with construction department.

LIVERMORE CHIROPRACTIC, Livermore, CA 06/01-09/03

Office Manager/Personal Assistant

Scheduled patients, patient re-calls, supervised office staff, created office procedures, marketing,

managed front and back office, coded billings and collections.

CERTICOM CORPORATION, Hayward, CA 07/00-06/01

Executive Assistant – Marketing

Supported executive vice president, director and department, acted as liaison with executive staff, supervised

office assistant and receptionists.

Processed expense reports, accounts payable, proofed and formatted press releases.

Negotiated pricing for datasheets and marketing promotions.

Managed and coordinated conferences and prepared/shipped marketing collateral for tradeshows.

Assisted with Nasdaq IPO and updated investor relations calendar.

CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT, Pleasanton, CA 07/99-07/00

Office Assistant II

Supported chancellor, vice chancellors, board of trustees and supervised office assistant.

Took and transcribed dictation from shorthand for letters, reports and minutes of meetings.

Maintained district web page and created and maintained database for chancellor.

ACCOUNTEMPS, Pleasanton, CA 09/98-07/99

Temporary Executive Assistant

Supported CFO, accounting, finance and sales operations departments at Pacific Bell Network Integration.

Scheduled meetings and conference calls and processed expense reports.

Prepared presentations, spreadsheets and processed accounts payable and receivable.

PAM PAIXAO PAGE 3

COMPASS GROUP, Western Sales Division, Dublin, CA 09/97-09/98

Executive Assistant

Supported EVP, sales and sales team of 21, produced offer letters, correspondence, proposals and

entered contacts into database.

Distributed letters and sales literature to clients, audited expense reports and tracked weekly sales and itineraries.

Compiled and proofed monthly sales into database, processed commissions and invoices for payment,

coordinated travel, meetings and conference calls.

Coordinated and organized office renovation, including telephone hookup.

SCHWARTZ & LINDHEIM, INC., Oakland, CA 02/95-09/97

Executive Assistant

Provided administrative support to CEO, CFO, EVP-engineering and marketing and EVP-operations.

Supervised and trained receptionist and administrative assistants.

Interviewed administrative assistants and processed new hire paperwork.

Prepared and maintained contracts, bids, bonds, insurance, proposals, change orders, work orders,

purchase orders and billing. Communicated via 2-way radio to initiate work orders.

Recommended and implemented construction safety meeting notification procedures.

ERIC F. ANDERSON, INC., San Leandro, CA 02/87-02/95

Administrative Assistant

Supported CEO, CFO, VP marketing/sales, estimators and superintendents.

Served as liaison between corporate/division representatives, contractors, superintendents and homeowners to

expedite projects, coordinate schedules and resolve conflicts.

Created construction work orders for maintenance division and processed client billing.

Managed contractor/subcontractor contracts, insurance and preliminary lien information.

Processed workers’ compensation claims.

Coordinated annual charity golf tournament with over 100 client/employee invitees, annual Christmas party and

retirement parties for up to 300 attendees.

REFERENCES

Joyce Bohn

Environmental Remediation, PG&E

925-***-****

Cregg Bossard

Director, Fluor

925-***-****

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