Administrative Assistant Manager
Resume:
Kim Mattson *************@*******.***
**** ******* ***., *******, ** 33584
ABILITY SUMMARY
Focused, highly motivated, results driven Executive Assistant, seeking stable, permanent employment
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Providing top notch support to several executive level positions, meeting deadlines and multi tasking
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Professionally handling all business matters with the highest standards of confidentiality
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CAREER OVERVIEW
Kim Mattson *************@*******.***
2410 Giddens Ave., Seffner, FL 33584
Human Resources Administrative Assistant – Temporary
Florida Hospital Tampa (via Select Staffing) Tampa, FL Feb 2015 Present
• Daily phones, maintenance of personnel digital and hard copy filing, faxing, spreadsheet creation/maintenance,
incoming/outgoing mail, Fed Ex, office supplies
• Preparation for bi weekly new hire orientations – creating New Hire Packets, ordering/updating/copying necessary
documentation required.
• Attendance of bi weekly HR Meetings, PayFlex Conference Calls
• Assist employee’s on phone or in person with questions pertaining to employee benefits package information (Medical,
Dental, Vision, PayFlex Spending Accounts Weekly Audit Reports, Short Term/Long Term Disability, ACA, Life Insurance,
AHRP Retirement, etc.) FMLA, Choice Change Benefits Forms, Child Support Deduction Order Paperwork, Unemployment
Paperwork
• Processing Termination paperwork, pulling files, sending to I O Track Scanning. Maintaining Employment status changes in
Lawson (address changes, name changes, salary/promotion/department changes, etc.)
• Daily use of Outlook, Word, Excel, Lynx, Lawson, PayFlex Employer Access and ARC
Office Manager’s Administrative Assistant Temporary:
Florida Seal & Rubber (via Nesco Resources) Tampa, FL Nov 2014 – Dec 2014
• Daily training and utilization on TrulinX ERP Software – Processing daily Accounts Receivable Batch Reports, Credit/Debit
Memos, Hold Reports, updating customer information, creating new customer files
• Processing invoice payments, daily collection calls and E mails. Distributing requested statements and invoice inquiries
• Obtaining all necessary documentation and doing credit reference verification’s for customers requesting credit
• Assisting HR Manager with 2015 benefits processing, updating personnel files with all necessary current information;
obtaining documentation from personnel (car insurance updates, etc.)
• Payroll – entering time, paid days off, etc. into ADP Payroll System
• Creating requested spreadsheets, maintaining Customer files (hard copy and digitally)
Office Manager/Executive Assistant:
Wellswood Logistics, LLC & Blue Grace Shipping Clearwater Tampa, FL Jan 2014 – Aug 2014
• Executive Assistant to President/Owner and Chief Operations Officer for Wellswood Installations and Blue Grace
Shipping Clearwater (Franchise)
• Bi weekly ADP payroll processing; Maintaining HR Labor Law Compliance and Licenses, Workers Compensation,
Benefits processing, Child Support Deductions, Workers Compensation compliance, EEOC, creating/maintaining
personnel files
Kim Mattson *************@*******.***
2410 Giddens Ave., Seffner, FL 33584
• Manager of office: phones, e mail, calendars, creation and maintenance of all company files (hard copy and computer)
Accounts Payable/Receivable, Quarterly Sales Tax Filing
• Bank statement reconciliation for 4 bank accounts, deposits and transfers, processing Accounts Payable/Receivable,
payments via online credit card processing, cash, checks, money orders, ACH
• Contract negotiations, vendor relationships for both companies to ensure partnerships that offer top notch services for all
clients and customers, assisting to grow both companies
PT Administrative Assistant – Searching for FT employment Nov 2012 – Present
• Provide Administrative services to Robert Wirengard 3 4 hours a day; as requested
Office Manager/Administrative Assistant – Temporary:
Integrity Tank Repair (via Diversified Sourcing Solutions) Tampa, FL Apr 2012 – Nov 2012
Hired as Long term temporary Office Manager and assistant to President and Service Manager
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Managed daily office tasks: supplies ordering, organization, filing, travel arrangements, book keeping, maintenance
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scheduling calendars, e mails, internet research
Weekly ADP Payroll, HR Applications, hiring, processing all paperwork, sick day/vacation day tracking
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Accounts Payable/Receivable, Bank statement reconciliation, deposits, transfers, Invoicing, payments processing,
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billing; collections, processing direct payments, credit card, cash, checks, money order
Office Manager/Executive Assistant:
Jun 2011 – Sep 2011
XO Communications Tampa, FL
Assistant for all needs to General Manager, Sales Managers, Sales teams as well as Regional Director of Strategic
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Accounts and Operations Support Manager
Managed daily office tasks: phones, e mail, calendar maintenance, supplies ordering, filing, travel arrangement,
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Expense Reports, incoming/outgoing mail, FedEx and UPS packages
Submitting payroll, on boarding/off boarding paperwork, personnel files, insurance benefits, supplying necessary
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phones, laptop/computer accesses, tracking PTO,
Meeting and events coordinating, Minutes to meetings, WebEx, Webinar dial in conference calls set up with visual
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PowerPoint Presentations and video chat; weekly sales meetings and reports
Created computerized filing and sales tracking systems
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Executive Administrative Assistant – Temporary:
OSI Restaurant Partners LLC (via Hiregy Staffing) Tampa, FL Aug 2010 – Oct 2010
Assistant to VP of Equipment and Design, Director of Designs and Project Managers
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Responsibilities included: Answering phones, filing, scanning, data entry in Access
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Kim Mattson *************@*******.***
2410 Giddens Ave., Seffner, FL 33584
Assisted several Project Managers: Internet research, making phone calls to restaurants and outside repair and
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fabricating vendors for potential contracts, obtaining their information, confirmations, placing orders
Executive Administrative Assistant Sr. VP of Sales Worldwide :
Equinix, Inc. (formerly Switch and Data Facilities, Inc.) Tampa, FL Jul 2007 – Jun 2010
Assistant of the Sr. VP of Worldwide Sales, Director of Sales Operations, 9 Regional Vice Presidents as well as the
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Sales Operations Team and Regional Managers
Prepared and coordinated all sales announcements, agendas for Regional Team Meetings. Presentations and board
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books for Quarterly Board Meetings. Conference calls utilizing “Webex” Online Presentations
Weekly, Monthly Reports, policies and procedures; Monthly Commission Tracking; Request for Proposals
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Assisted in development and coordinated implementation of New Hire Sales Personnel Training Program (2008
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2010) and manuals
Saved company $15K on allocated budget for 2010 Sales Kick off Conference and Awards Banquet
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Office Support Specialist Administrative Assistant II :
City of Tampa/Parks and Recreation Department Tampa, FL Apr 2007 – Jun 2007
Supported 16 managers and supervisors in various divisions within the Parks and Recreation Department
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Created advertisements for the summer programs sponsored by Tampa Parks and Recreation Centers
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Created/Maintained mailing lists while administering receptionist back up; all general clerical duties
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Executive Administrative Assistant:
Dec 2005 – Mar 2007
JP Morgan Chase Tampa, FL
Supported the Vice President of Health Saving Account Operations (HSA), 9 Managers, 8 Supervisors and staff of
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well over 100
Created personnel files, obtained security clearances, requested and setup prospective JPM computer database
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systems; as well as printer mapping, trouble shooting issues
Handled on and off boarding processes and procedures; including: submitting payroll, Database Accesses
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adding/deleting ID Badge Access
As Security Access Administrator, maintained ID Badge Security Accesses with Passport System; as well as the
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internal Electronic Fund Transfer Security Accesses for all Employees in HSA
Executive Assistant/Customer Support Representative:
Mar 2005 – Dec 2005
Lazy Days RV Super Center Seffner, FL
Supported President and General Manager of Crown Club, 11 Sales Representatives, 8 Service Coordinators and
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effectively supervising four clerical staff of Crown Club (Elite Member’s Only)
Kim Mattson *************@*******.***
2410 Giddens Ave., Seffner, FL 33584
Developed several reports to show increase/decrease in daily sales trends and maintenance service
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Provided top notch customer service taking calls and meeting with unsatisfied customers of our product, cost or
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services; including listening to concerns and rectifying situations
Retail Data Collector Supervisor/Coder:
Aug 2001 – Mar 2005
AC Nielsen Company Tampa, FL
Collected data from area stores with Intemec (hand held computer) submitting data collected
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Hired and trained new employees and assigning territories
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Obtained new store vendor clientele to enhance the survey regional areas. Completion of in store Reports and
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profiles as needed
Administrative Assistant to HR Director:
May 1996 – Jun 1999
Walt Disney World Attractions Tampa, FL
Supported 12 Reservation Sales Managers and Human Resources Manager for Tampa Reservation Center
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(1000+Cast Members)
Processing of terminations and new hires, and utilizing Microsoft Access software system
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Processed FMLA, COBRA, OSHA and Short/Long Term Disability claims and paperwork
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Implemented Tampa cafeteria service being constructed and opened for onsite employees
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Coordinated the Tampa Job Fairs for WDW. Creating security badge distribution and all Security processing
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procedures in Tampa instead of Orlando
E D U C AT I O N
Hillsborough Community College Tampa, FL (Sep 1990 – Dec 1991)
Major: Business Administration Management
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Currently meeting with College Representatives to obtain my Degree
County College of Morris Randolph, NJ (Sep 1984 – Sep 1985)
Major: Communication in Mass Media
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T R A I N I N G & C E R T I F I C AT I O N S
• Finance and Administration: adept in business and financial management principles involved in strategic
planning, resource allocation, leadership technique, and coordination of people and resources
• Personnel and Human Resources: working knowledge in principles and procedures for personnel recruitment,
selection, training, compensation and benefits, labor relations and negotiation, personnel information systems
• Clerical Duties: demonstrated background in executive level administrative support and procedures, types
accurate 65 WPM, speed-writing, designing spreadsheets, presentations, procedural manuals
• Problem solver: Evaluates problems and makes astute decisions to effect positive change and refocus on new and
existing priorities, capable of remotely handling computer issues and most office machine trouble-shooting
Kim Mattson *************@*******.***
2410 Giddens Ave., Seffner, FL 33584
• Technology Savvy: computer operations and applications including but not limited to: Microsoft Office Suites
2013, 2012, 2010, 2008, 2007, 2005, 2003 (Word, PowerPoint, Excel, Outlook, Access), QuickBooks Pro 2007, 2014,
SharePoint, ADP, EZ Pay, P-Net, Concur, Zoom Info, Siebel, Oracle, Sales Logix, Sales Force, TrulinX, Lawson,
PeopleSoft, PayFlex Employer
PROFESSIONAL REFERENCES
linkedin.com/in/kimmattson/
Furnished upon request
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