Administrative Assistant Manager

Nona Hallam

*** ******* ****, ***. *** Home: 416-***-****

Etobicoke, ON, M9R 4C2

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PROFILE SUMMARY

A professional Administrative Assistant within the scientific and

manufacturing industries excelling in providing

secretarial/administrative assistance to Senior Executive Officers.

Recognized for achievements in accuracy, confidentiality, initiative,

communication, and time management.

PROFESSIONAL EXPERIENCE

Brick & Allied Craft Union of Canada (BACU)

October 2009 - October 2012

Brick and Tile Union for the Province of Ontario

General Administrative Help - Part Time

General Administrative Help - Full time October

2012 - August 2014

Brick & Allied Craft Union of Canada (BACU)

2008-2009

Brick and Tile Union for the Province of Ontario

Receptionist (Maternity Leave Replacement)

Responsibilities included answering all incoming calls; opening and

sorting incoming mail,

outgoing mail and all courier services. Typing and forwarding daily

Distribution Reports from builders. Duties included scanning, filing

and ordering of office supplies. Every three months responsible for

collating and preparing binders for Executive and Council meetings.

Assisted in reorganization of filing system

MDS Pharma Services, Central Lab (Division of MDS Inc.) 1998 - 2007

Clinical trials for potential new drugs on behalf of pharmaceutical

companies with offices located in Mississauga, ON; Beijing, China;

Singapore; Baillet, France and Hamburg, Germany.

Administrative Assistant

Throughout a 9 -year tenure, provided assistance, in combination to:

The Director of Scientific Affairs and Manager Quality Assurance (7

years); the Manager Human Resources and Manager, Contracts & Proposals

for North America (2 years);

In addition to standard responsibilities in these roles (calendar

management, travel arrangements, expense accounts), attended meetings

for purpose of preparing agendas, transcribing minutes, distribution

and follow-up of action items; arranging of on and off-site meetings;

and PowerPoint presentations; additional responsibilities included

(but were not limited to):

. Set up and maintained filing systems for Scientific Affairs

and Quality Assurance departments (the division was newly

formed in 1998)

. Translated in to Portuguese the English version of Canadian

GCP (Good Clinical Practices) used by Central Lab, Toronto,

for use in affiliate lab in Brazil

. Reorganized and maintained entire legal files (binders) for

Contracts Department

. Responsible for coordinating and archiving of files for

Quality Assurance, Human Resources and Contracts while

working for each department

Nona Hallam

Lottery for Mississauga Hospitals 1997

5 months contract

Supervisor

Worked alone for 4 of the months entering data, collating

information, mailing lottery stubs

(included stuffing envelopes with correct lottery stubs, labeling

and posting)

Due to heavy lottery sales one more person was hired to assist with

the daily work for the last

month

MDS Environmental (Division of MDS Inc.) 1996

Administrative Assistant to the Vice President

(A 3-months assignment to assist Vice President)

. Provided support through the completion of assigned secretarial and

administrative tasks in a timely and efficient manner, shorthand

dictation, travel and meeting arrangements, filing

. Coordinated all stationery buying and distribution for entire

division

SCIEX INC (Division of MDS Inc.) 1981 - 1995

Manufacturer of scientific equipment

Executive Assistant to the President

. Provided executive assistance to the President

Responsibilities included:

Screening all incoming calls, resolving issues and forwarding to

President, as appropriate

Opened all mail addressed to President, confidential or otherwise

Maintenance of all legal filing and confidential files relating to

business opportunities

Coordinated all travel arrangements

.

EDUCATION

. Graduated at St. Margaret's School, Pelotas, RS, Brazil

. Eastbourne Commercial College, Eastbourne, England

CLERICAL SKILLS

. Good knowledge in Microsoft Office (Word/Excel/PowerPoint)

. Outlook Calendar Management and Internet

. Typing 60/70 words per minute approximately

. Photocopy machine, fax and scanner

LANGUAGES

Fluent in English and Portuguese

Good knowledge of Spanish

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