Administrative Assistant Manager

Rose Mary Patterson

** ***** ****** • Schaumburg, Illinois 60194-3677 • 847-***-**** •Cell: 847-***-****

acoz91@r.postjobfree.com

PROFILE

An Executive Administrative Professional with extensive experience across diverse business landscapes,

including multiple assignments reporting directly to and supporting executives at C-level. Strong

interpersonal skills and ability to effectively navigate at all organizational levels within a Fortune 200

environment. Proven organizational and leadership skill-set. Functions equally as well within both

defined roles and matrixed projects. Provided measurable results both independently and as a team

contributor. Maintains and exercises professional technology expertise in a variety of communications,

scheduling, presentation and reporting platforms.

PROFESSIONAL EXPERIENCE

ALLIANCE GROUP TECHNOLOGIES 2/2015 – PRESENT

Working in a temp position – reception, phones, mailing, supplies, data entry, meetings, putting

meeting pamphlets together, maintain canteen, working with compass and Hoover’s. Code and

process invoices. Help sales staff as needed.

MOTOROLA SOLUTIONS, INC. 5/2013-11/2014

I supported a VP and 7 Sr. Directors in the IT area and acted as backup for CIO admin

• Trilogy contract execution, catalog, enter and close defects for Trilogy Program,

• Log NDA’s and executed contracts into Salesforce software system,

• Do travel and Expense reports (domestic and international)

• Liaison for all catering requests and conference room reservations, register guests and

provide escort as needed.

• Power Point presentations, Excel Spreadsheets, Word documents, Order supplies,

laptops, etc… for staff

• Shipping, filing, disconnecting phone lines for separated contractors/employees.

• Place IT help desk tickets or facility work order for any issues by staff.

• Cut expenses by monitoring equipment charges in the system

CONTRACT POSITIONS

Motorola – Project Coordinator/ Administrative Assistant (contract) 2012-2013

I supported the VP of IT and Sr. Directors. I also provided backup support for the CIO.

All other duties are shown above. I was contracted, and then hired full time.

Verizon Wireless – Executive Asst. (contract) 2011-2012

Medspan Medical Research (contract) 2011

GRAPHIC PACKAGING INTERNATIONAL, Elk Grove Village, IL 2002 -2010

Graphic operates eight paper mills, 33 folding carton converting facilities, 19 flexible packaging

facilities and three machinery manufacturing facilities worldwide.

Graphic Packaging International 2008-2010

Altivity Packaging, LLC (Merged with Graphic Packaging) 2007-2008

Field Container Company, LLP (Merged with Altivity Packaging) 2002-2006

Executive Administrative Assistant at Graphic Packaging

Rose Mary Patterson Page 2

Reporting Directly to the CIO (Chief Integration Officer) accountable for all administrative support

including responsibilities directly support IT, finance and the integration team using Outlook, Word,

Excel, Access and PowerPoint. Also includes ongoing management of the company’s global fleet

program, travel, expense reports and meetings.

Executive Administrative Assistant at Altivity Packaging

Reporting directly to the CIO (Chief Integration Officer), accountable for all administrative support

including responsibilities directly supporting IT, finance and integration teams through the Field

Container/Altivity merger. Used Outlook, Word, Excel, Power Point and did travel, expense reports and

meetings.

Identified opportunity, researched options, and cost savings program for lease vs. allowance fleet

design. Program adopted company-wide and delivered over 1.2MM in savings in 2007.

Executive Administrative Assistant/ Fleet Manager at Field Container Company

North American based container company with $40M in sales, 1,800 employees and 11 factory/ mill sites.

Reported directly to CFO, accountable for all administrative support elements for the financial staff and a

supporting role to the VP of HR. Overseeing manager for the company’s fleet vehicle program.

Responsibilities include maintenance of directories and records for 11 field locations, the review and first

edit of all new leases and contracts prior to CFO review, and review support for both the CEO and COO.

Developed a standardized handbook for all company vehicles, implemented company-wide. The

program allowed enforcement of uniform policies and procedures for all drivers, provided critical

data, contacts and vehicle breakdown information plus routine control data including maintenance

and gasoline card information

As project lead, managed office remodeling for 62 office spaces including ergonomic design and

invoice accounting and approval.

SEARS ROEBUCK AND COMPANY, Hoffman Estates, IL 1971 - 2002

Executive Administrative Assistant (1989 - 2002)

Team Leader (1984 - 1989)

Administrative Assistant and Senior Administrative Assistant (1971 - 1984)

EDUCATION

Wright College, Chicago, Illinois

Associates Degree in Business

TECHNICAL SKILLS, SEMINARS AND CERTIFICATIONS

Microsoft Office (all advanced applications), Smartforce

Lotus Suite (all applications), Salesforce

Principles of Persuasion Managing a Sears Division Introduction to Operations

Diversity Civil Treatment Supervisory Training

Managing in a Changing

Increasing Personal Effectiveness The Effective Supervisor

Environment

PROFESSIONAL ASSOCIATIONS

Board of Directors, Ashton Park Homeowner’s Association (currently on the board)

COMMUNITY SERVICE

Second Chance Pet Adoption, 2000-present

Shelter, Inc., 2000-2004

Alden Poplar Creek Nursing Home - 1991-1997

Barrington Area United Way, 1998-1999

Contact this candidate