Manager Accounts Payable
Resume:
Debra A. Wolfe
Escondido, CA **026
760-***-**** (home)
760-***-**** (cell)
*********@***.***
Objective:
To obtain employment in a position that I will be suited for and to be part of an organization where hard work will be rewarded and
where I will be able to utilize the 25 plus years of accounting and office management experience I have acquired.
Experience:
Bookkeeper
2012 – Present, Joe’s Paving Co., Inc., Valley Center, CA (Contract Work)
Accounts Payable - Enter invoices into QuickBooks Contractor’s Edition
Payroll - Compile time on a weekly basis and enter onto Excel spreadsheet, certified payroll and prevailing wage reports
Prepare preliminary notices and track lien releases for both commercial and private jobs
Invoicing - prepare invoices based on estimator quotes and change orders, ensure that all required lien releases are included with
invoices, provide schedule of values where necessary, proficient in progress and G702 billings. Follow up to ensure invoices
were received and track when payments are due
Collections - work in conjunction with project superintendents to ensure private jobs are collected at completion. Make
arrangements to collect checks on commercial projects.
Software Used - QuickBooks Pro Contractor’s Edition, Microsoft Excel, Microsoft Work, Outlook
Accounting/HR Manager (2 Companies owned by same client)
2007-2012, Rancho Flores Property Management, Rancho Santa Fe, CA
Advanced Anomaly, Inc. - Rancho Santa Fe, CA
Accounts Payable - Obtain approvals from project superintendents prior to posting in QuickBooks. Ensure that all appropriate
lien releases accompany vendor invoices, implemented tracking system in QuickBooks to ensure vendors had current
contractor’s licenses and all appropriate insurances prior to payments being issued. Ensured that vendor offered discounts were
taken advantage of.
Prepared monthly draws for client’s approval prior to vendor payments being issued
Prepared quarterly and yearly California Sales Tax Returns
Bank reconciliations and responsible for maintaining petty cash funds
Payroll - Compiled and job cost payroll for 30+ employees in QuickBooks
Made bi-weekly payroll tax deposits online. Prepared and filed quarterly payroll reports and year end reports. Prepared monthly
worker’s comp reports
Prepared W-2’s and 1099’s
Prepared month financial statements for client
Reconciled job cost to general ledger
Prepared month end journal entries
Human Resources - Hiring and termination of employees, benefits administration
Insurances - maintained and negotiated rates for liability, worker’s comp, auto,
Software QuickBooks Pro Contractor’s Edition, Excel, Word, Outlook
Accounting Manager
2006-2007, Paschall Mechanical, San Marcos, CA
Accounts Payable - Obtain approvals from project superintendents prior to entering into Timberline accounting software, bi-
weekly check runs; ensure that all proper lien releases obtained before issuing payments to vendors
Prepared 1099’s
Monthly Bank reconciliations
Made bi-weekly payroll tax deposits online, prepared quarterly and year end payroll tax reports, monthly worker’s comp
reporting, prepare W-2’s
Prepare month end closing reports
Reconcile job cost to general ledger
Prepare monthly financial reports
Software used - Timberline, Microsoft Excel, Microsoft Word, Outlook
Accounting/Office Manager
2004-2006, Precision Restoration Inc., San Marcos, CA
Managed daily operations of insurance repair Construction Company
Conducted weekly project status meetings
Schedule, dispatched and supervised 2 general superintendents
Accounts payable - obtained superintendents approval on invoices prior to inputting into QuickBooks, ensure that all vendor
contractor’s license, insurance info, etc. up to date prior to paying
Accounts Receivable - Coordinate with project superintendents to collect upon completion. Track payments made by insurance
companies. Coordinate inspections with mortgage companies where applicable. Submit invoices for profit and overhead when
job completed
Bank reconciliations and maintain banking relations
Prepare monthly financial statements
Prepare monthly journal entries
Ran month end closing reports
Payroll – compiled bi-weekly payroll and reported to Payroll Company, ensured payroll tax deposits and worker’s comp
payments made in timely manner, reviewed and verified quarterly and year end payroll reports accuracy
Negotiated insurance renewals - liability. Worker’s comp, auto, etc.
Prepared year end packages to be turned over to CPA
Software Used - QuickBooks, Microsoft Excel, Microsoft Word, Outlook
Accounting/Office Manager
1999-2004, Power Generation Consulting, Inc. National City, CA
Accounts payable - match invoices to purchase orders and enter into QuickBooks.
Invoicing - prepared invoices on completed jobs. Tracked and coordinated collections
Prepared 1099’s at year end
Payroll - entered time from timecards on bi-weekly basis for 100+ employees, ensured timely bi-weekly payroll tax deposits,
prepared quarterly and year end payroll tax reports, prepared monthly worker’s comp reports
Prepared year end package to be turned over to CPA
Human Resources - Hiring and firing of personnel, oversaw employee benefits
Accounting/Office Manager
1985-1999, Cal Coast Construction & Interiors, San Diego, CA
Maintained daily operations for insurance repair Construction Company
Conducted weekly project status meetings
Schedule, dispatched and supervised four general superintendents
Delegated work and supervised accounting and administrative staff
Responsible for supervision of accounts payable, payroll, quarterly and year end payroll tax reports, W-2’s and 1099’s
Responsible for overseeing month end reports - Ensured that 15th of month deadline for closing was met and job cost reports
generated in timely fashion.
Reconcile job cost to general ledger and monthly WIP reports
Prepared monthly cash flow reports
Prepared monthly financial statements
Prepared monthly journal entries
Prepared year end packages to be turned over to CPA
Maintained accounts received in excess of $200, 000 per month
Established and maintained company overhead budget of $600,000 per year
Software Used - Timberline, Quattro Pro, Word Perfect
Education:
Southwestern Community College
Contact this candidate