Project Manager Administrative Assistant

LORENA P. CERNADAS

**** ******* **., *******, ** 21114 Cellular: 240-***-**** Email: **************@*****.***

PROFESSIONAL SUMMARY

Accomplished professional with 8 years of experience in diverse areas of project management

and 13 years of experience as Administrative Assistant. Proven success in managing projects

and handling an eclectic variety of administrative functions. Proficient in supervising staff

members, compiling reports, and achieving business objectives. Extremely motivated,

responsible and enthusiastic individual with experience working as part of a very successful

team in a busy office environment. Recognized to establish good working relationships with a

range of diverse people and proven ability to generate innovative ideas and solutions to

problems.

SECURITY CLEARANCE

Active Top Secret Clearance for the past 6 years. Last investigation was completed March,

2014.

PROFESSIONAL EXPERIENCE

SALUT, INC. - WASHINGTON D.C. SEPTEMBER 2006 – FEBRUARY 2015

PROJECT MANAGER

Simultaneously managed multiple high profile contracts for District of Columbia Public School

System worth over $2,000,000 a year. Successfully managed Prince George’s County Public

Schools Industrial Hygiene Services Contract worth $500,000.00 yearly. Played a key role in

increasing the revenue by 25% YOY for a consecutive 4 year period. Overviewed other contracts

including Washington Suburban Sanitary Commission worth $15,000.00 yearly, Howard County

Public Schools worth $20,000.00 yearly, and NAVFAC Naval Facilities Engineering Command

worth $25,000.00 yearly. Assisted with creating asbestos reports and O&M manuals for the US

State Department projects performed at embassies overseas.

Executed cost estimating associated with the work packages or activities within the

project schedule as well as cost budgeting to determine and control funding

requirements.

Controlled procurement to include: managing relationships with sellers, monitoring

contract performance, taking corrective actions, and controlling chan ges.

Attended meetings with customers as well as pre-bid conferences for upcoming and

ongoing projects.

Led and mentored staff of nine employees. Responsible of approving staff timesheets,

expense reports, coordinating weekly schedule, and overseeing daily responsibilities.

Created a structured and organized system to electronically file a large amount of data

which increased efficiency and decreased filing time by 60%.

Implemented a method to prepare, process and submit invoicing to clients on a timely

manner which secured payment 50% quicker.

Prepared and compiled an array of reports and spreadsheets to be presented to clients

and Upper Management by means of data analysis.

Implemented tools for examining previous projects’ statistical data in order to create

acceptable deliverables.

Reduced vendors’ costs by 15% by negotiating pricing and fees, while ensuring the

continuation and enhancements of services. Reviewed, approved and coded all s ub-

contractors’ invoices on a timely manner.

Responsible for the security of highly sensitive industrial hygiene equipment worth over

$25,000.

FREESTATE ELECTRICAL SERVICES LAUREL, MD. MARCH 2001 – SEPTEMBER 2006

ADMINISTRATIVE ASSISTANT

Contributed to the growth of electrical contractor by providing direct support to a Senior Project

Manager and Assistant Project Manager. Optimized Project Managers’ time by managing calendars,

screening emails, and arranging meetings. Determined production schedules and staff requirements

necessary to ensure timely delivery of services. Originated and prepared all correspondence including

transmittals, purchase orders, and change orders. Utilized expertise and sound judgment in handling

competing priorities.

Prepared electrical permits and arranged electrical inspections for the District of Columbia, and

Counties in Maryland and Virginia.

Monitored project status to track progress and timelines for more than 100 work orders per

month streamlining the flow of information. Input labor and material costs to estimate

proposals for future projects.

Reduced document generation by 50% by designing templates that automated high document

production. Prepared incoming and outgoing paperwork to/from field personnel.

Produced Invoices for all ‘Work Orders’ & ‘Time and Materials’ tickets and appended to billing in

database system. Created collection letters and follow up with customers. Logged all payment

checks to work orders and appropriate invoices.

Processed timesheets from field employees and managers and input in Microsoft Access.

Handled employees leave requests.

Handled incoming calls for Service Dispatch Group in the areas of Maryland, Virginia and

Washington DC.

SUNTRUST MORTGAGE - GREENBELT, MD. JUNE 1998 – FEBRUARY 2001

OFFICE ASSISTANT

Provided full support to Loan Officer and Loan Processor of a Mortgage Company. Answered, screened

and directed all incoming calls, managed, greeted and escorted visitors. Compiled and processed copies

of loan applicants' credit histories, corporate financial statements, and other financial information.

Explained to customers the different types of loans and credit options available on the market, as well as

the terms and conditions of those services.

Approved loans within specified limits, and refer loan applications outside those limits to

management for approval.

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Submitted applications to credit analysts, loan officers and underwriters for verification,

approval and recommendation.

Reviewed and updated credit limits and loan files while complaining with financial rules and

regulations. Analyzed applicants' financial status, credit, and property evaluations to determine

feasibility of granting loans.

Used bilingual skills to meet with applicants to obtain information for loan applications and to

answer questions about the process.

EDUCATION

Montgomery College, Rockville, Maryland

Certificate in Computer Applications

Graduated in December 2000

GPA 3.80

JOB RELATED CERTIFICATIONS

Anne Arundel County Notary Public

OSHA Environmental Specialist

Maryland Asbestos Inspector

ADDITIONAL SKILLS

Fluent in Spanish, extremely well spoken and written.

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