Manager Office

LILLIAN B. NASH

Manassas, VA *****

Active DHS Clearance

Email: ***********@*****.***

OBJECTIVE

A highly equipped Office Manager with experience in performing a variety of

administrative and staff support duties for a specified department, which require a range

of knowledge and skills of organizational procedures and policies; directing and tasking

staff schedules, and resolving administrative problems and inquiries; composing, editing,

and proofreading correspondence and reports, and preparing a range of administrative

documents.

EMPLOYMENT HISTORY

URS/Apptis Inc., Falls Church, VA

December 2003 – April 2014

Office Manager/ Executive Administrative Assistant

Office Manager for the URS Falls Church office and Executive Administrative

Assistant to the Sr. VP of DISA/DGS & DoD Accounts.

Provide Team Support to various client site Project Managers, Team Leads, and

client site employees, which includes time cards, tracking.

Coordinating, arranging travel, and itineraries for all members of the executive team

and assists visitors traveling to the Client's site.

Supported numerous field offices: Kabul, Afghanistan; Stuttgart, Germany; Pearl

Harbor HI; St Louis, MO; Columbus, OH and other US locations.

Tracked staff time, vacation schedules, expense reporting, training requirements, and

maintained continuous contact via phone and/or email, with all field offices to

assure accurate staff coordination.

Provide monthly report to senior management on program operations.

Point of contact for all new hires.

Organize executive programs, events, meetings or training by arranging facilities and

caters, issuing information or invitations, while handling other meeting related

needs.

Heavy use and integration of Microsoft Office to include creation of internal and

client specific presentations, complex and extensive calendar maintenance;

maintains the senior management calendar and the calendar of other members of

the Executive team as requested,

Using judgment to prioritize and adjust schedules. Creating, editing, proofing

department documents, creation of inner-departmental facilities coordination, and

maintaining comprehensive files.

Browne Business Solutions, Washington, DC

October 2001 – November 2003

Executive Assistant/Help Desk Coordinator

Reported directly to both the Director of Finance and the Director of Information

Technology.

Provided executive level support to management team to include calendar

maintenance, travel coordination, database maintenance, and vendor relations.

Created, edited, and proofed all departmental memorandums and correspondence.

Help Desk Coordination responsibilities included directly reporting to and supporting

the Director of Information Technology.

Served as point of contact for all Division employees, vendors, and the help desk.

Tracked all IT requests from inception through completion. Additional

responsibilities included maintaining IT staff schedule and providing

administrative support to the IT Department.

Integration of Microsoft office to create all departmental correspondence, literature,

and inner office memorandum.

Complied, formatted, and distributed all financial documentation both internally and

externally.

Created spreadsheets, processed financial statements, and financial reports that

included charts, graphs, and diagrams.

Parsons Brinckerhoff, Herndon, Virginia

June 2000 – October 2001

Office Administrator

Office Administrative responsibilities included Proposal Administrative Team Lead,

administrative support to Executive Staff, Project Manager, and Engineering

Team.

Additional responsibilities included Departmental support for training efforts,

meeting coordination, team building events, travel, and conferences.

Facilities Coordinator responsibilities included Vendor relation, space planning,

coordination and supervision of the delivery and placement of all software and

telecommunication equipment, order and delivery of all supplies, maintain

inventory of all software, hardware, office equipment, and supplies.

Use of Microsoft Office to create complex presentation.

Maintain executive and departmental calendar, track and manage client data, multiple

special projects, and tracking and storage of confidential materials.

Editech Services Reston, VA

October 1995 – May2000

Desktop Publisher

Reported directly to Marketing Executive(s). Utilized client’s PC, page layout

software and a network printers to create publications on a small economic scale.

Created page layouts with text, graphics, photos, and other visual elements utilizing

Microsoft Office products.

Responsible for input and document revisions from handwritten, typed, converted, or

scanned materials.

Formatted and implemented presentations as well as inputting material submitted to

the department.

Prepared proposals, presentations, memorandums, brochures, and newsletters.

Provided one-on-one software training sessions upon request.

GTE, Chantilly, Virginia

November 1989 – May 1994

Office Administrator/Supervisor

Reported directly to Department Lead. Responsible for project oversight, managed

junior level administrative staff, implemented workflow processes, reported

progress to management staff.

Prepared entire proposals from rough draft: created proposal format; generated table

of contents; imported/exported graphics, created tables, spines, tabs, covers, and

directories.

Interpreted copy instructions for final product; transcribed a variety of technical and

non-technical material; communicated to proposal managers and engineers

regarding proposal productivity.

Produced templates for proposals, converted and clean documents from other

software applications. Reviewed and assigned Proposal Work orders to ensure

meeting deadlines and plan arrangement of material. Monitored accuracy and

quality of word processors, while providing guidance and training.

Created production log to ensure all jobs are logged in and completed on time. In

addition, determined the need for temporary assistants, contacted agencies, and

selected individuals. Collected and submitted timecards to managers for approval.

HARDWARE AND APPLICATIONS

CompareRite Program, PC Docs (document tracking software), Microsoft Outlook,

Adobe Acrobat, DOS & Microsoft Windows XP/2003, PC’s LAN, IBM, and VAX

Mainframes

EDUCATION

Osbourn High, Manassas, VA

Micro Center, Fairfax, VA

DoD CLEARANCE: Active Secret

SOFTWARE CERTIFICATIONS

Microsoft Office Certified: Excel, Word, and PowerPoint

Professional References and Certification Available and Furnished Upon Employer

Request

Contact this candidate