Administrative Assistant Manager

BRENDA ZIMMERLIN - PAGE *

BRENDA ZIMMERLIN

*** ****** *****, **. ******, VA 22180

571-***-**** ******.*********@*****.***

SKILLS

● PROFICIENT IN MICROSOFT OFFICE SUITE (WORD, OUTLOOK, EXCEL, POWERPOINT)

● EXPERIENCED IN PROOFREADING AND EDITING PROFESSIONAL CORRESPONDENCE AND CONTRACTS (I.E.,

STATEMENT OF WORK (SOW), LETTER OF ENGAGEMENT (LOE))

● EXHIBITED RESOURCEFULNESS IN MANAGING EQUIPMENT REPAIR, BUILDING MAINTENANCE, AND SECURITY

EMERGENCIES

● DEMONSTRATED MULTITASKING SKILLS WITH HR RESPONSIBILITIES, SUCH AS, DHS EVERIFY

US, NEW HIRE ORIENTATIONS, AND MAINTAINING HR FILING SYSTEM

AUTHORIZATION TO WORK IN THE

● UTILIZED SIEBEL SYSTEM, AND SOMETIMES DELTEK, TO TRACK TIMEKEEPING AND PROJECT BILLING FOR

T&L

RELATED EXPERIENCE

HR COORDINATOR I

DENTSPLY INTERNATIONAL (CONTRACT THROUGH NESCO STAFFING, INC.), TAMPA, FL

AUGUST 2014 – DECEMBER 2014

● PROVIDED CONSISTENT SUPPORT FOR THE HR AND ACCOUNTING DEPARTMENTS

● ARRANGED AND RECONCILED TRAVEL AND EXPENSES FOR HR USING DATABASICS AND VISA LINK

● USED MAGICARD AND HONEYWELL BADGE SYSTEM TO CREATE SECURITY BADGES

● PLANNED, CATERED, AND SET UP MEETINGS, EVENTS, AND HOLIDAY PARTIES

● ASSISTED HR MANAGER AND DIRECTOR WITH CORRESPONDENCE, RECORD-KEEPING, AND POWERPOINT

PRESENTATIONS

● ENTERED PERSONNEL DATA INTO HRIS DATABASE

BRENDA ZIMMERLIN - PAGE 2

● BEGAN WORKING WITH CONCUR DATABASE

● MANAGED OUTLOOK SCHEDULING FOR MULTIPLE MANAGERS AND THE HR DIRECTOR

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

ENTRUST, INC, MCLEAN, VA

MAY 2006 - MARCH 2013

● PERFORMED THE DUTIES OF RECEPTIONIST, EXECUTIVE ASSISTANT, OFFICE MANAGER, AND ACCOUNTING IN A

SECURE FACILITY

● ACQUIRED DEPARTMENT OF DEFENSE SECURITY CLEARANCES, DEPARTMENT OF HOMELAND SECURITY E-

VERIFICATION AUTHORIZATION TO WORK, AND BACKGROUND CHECKS FOR

U.S. OFFICE OF PERSONNEL

MANAGEMENT FOR NEW HIRES

● OVERSAW COMPANY HEADQUARTERS MOVE TO A SMALLER LOCATION AND CREATED MAXIMUM OFFICE SPACE

BY ELIMINATING UNUSED FINISHED PROJECT EQUIPMENT AND FILES

● FACILITATED COMMUNICATIONS BETWEEN ALL STAFF, SUPPORTING SENIOR EXECUTIVES, DEPARTMENT

MANAGERS, PROJECT MANAGERS AND COWORKERS IN EMAILS AND MEETINGS

● CARRIED OUT DAILY SECURITY PROTOCOL AT ALL TIMES, ISSUING BADGES TO BUILDING AND OFFICE SUITE,

KEEPING THEM CURRENT AS EMPLOYEES WERE HIRED AND LEAVING EMPLOYMENT

● ORGANIZED MEETINGS, CATERED LUNCHES, SCHEDULED TRAVEL ARRANGEMENTS, EMPLOYEE FUNCTIONS,

(I.E., HOLIDAY LUNCHEON, SUMMER PICNICS) AND TELECONFERENCING SETUP

● RECONCILED/APPROVED MONTHLY CORPORATE CREDIT CARD ACCOUNT, EMPLOYEE EXPENSE, T&L

● DESIGNED ELECTRONIC FILING SYSTEM AND MAINTAINED ELECTRONIC AND PAPER PROJECT FILES

● ACCOUNTING AP/AR, APPROVING AND RECONCILING INVOICES, CORPORATE ACCOUNTS, EMPLOYEE TRAVEL

AND LIVING EXPENSES AND REIMBURSEMENTS, ENTERING FOR PROJECT BILLING

ADMINISTRATIVE ASSISTANT

AMERICAN OPERATIONS CORPORATION, CHANTILLY, VA

JANUARY 2003 - OCTOBER 2005

● ANSWERED PHONES, GREETED VISITORS, PROCESSED INCOMING AND OUTGOING DOCUMENTS, OUTGOING AND

INCOMING FAXING, PERFORMED KITCHEN DUTIES, AND HANDLED REFERRALS FOR OTHER STAFF MEMBERS

● ASSISTED THE CEO, PRESIDENT, AND CFO

● ORDERED SUPPLIES

● PROVIDED ADMINISTRATIVE SUPPORT FOR PROJECT PROPOSALS

PREVIOUS PROFESSIONAL EXPERIENCE

BRENDA ZIMMERLIN - PAGE 2

● LPN, PRIVATE HOME, MCLEAN, VA, 3.5 YEARS

● LPN/MEDICATIONS TECH/RECEPTIONIST, SUNRISE ASSISTED LIVING, ARLINGTON, VA, 3 YEARS

● LPN, INOVA HEALTH CARE SYSTEMS, FAIRFAX, VA, 7 YEARS

● LPN/OFFICE MANAGER, DR. A. TILLY MEDICAL OFFICE, WASHINGTON, DC, 6 YEARS

EDUCATION

ASSOCIATES DEGREE IN BUSINESS, SANTA MONICA COMMUNITY COLLEGE, SANTA MONICA, CA

LICENSED VOCATIONAL NURSE COURSE STUDY, KAISER PERMANENTE HEALTH MAINTENANCE ORGANIZATION

HOSPITALS AND CLINICS, LOS ANGELES, CA

ACCOMPLISHMENTS

● TOOK THE INITIATIVE TO PURSUE COLLECTION OF AGING ACCOUNTS, RESULTING IN THE COLLECTION OF

$100,000 FROM DELINQUENT ACCOUNTS

MORE THAN

● DEVELOPED AND MAINTAINED AN ONLINE OFFICE FILE SYSTEM THAT CREATED A MORE EFFICIENT AND 100

% PAPERLESS ENVIRONMENT

● RESTRUCTURED EXPENSE AND TIMESHEET SUBMISSION PROCESS: FROM 15% TO 100% ON-TIME

SUBMISSION

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