Office Manager, A/P, A/R
Resume:
C HRISTINE G IFFORD
**** ***** ***** **. ********, TX 75071 940-***-**** *********.*******@*****.***
ILIGENT, BILINGUAL AND DEDICATED BUSINESS PROFESSIONAL known for accuracy and attention to detail with a
D
high level of integrity. Versatile skill set developed through experience as an office manager and
receptionist. A/P career included accountability for the processing of up to 2,000 invoices per month.
KEY SKILLS
Accounts Payable/Receivable processes & Vendor Negotiation
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management Confidential Correspondence and Data
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Invoices/Expense reports/Payment transactions Office Management
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Spreadsheet & Accounting Reports Excellent Organizational Skills
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Journal Entries, Month end Closings Research & Analytical
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Problem Collections Time Management & Prioritization
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EXPERIENCE
MINUTE MENU SYSTEMS, LLC, Richardson, TX
Office Manager, 2/07 to Present, Receptionist, 5/06 to 2/07
Handle daily A/P processes; oversee the timely, accurate processing of invoices, sales orders, purchase orders, expense
reports, credit memos and payment transactions. Ensure accurate A/P files and records. Effective management of
accounts payable, including credit card accounts, shipping accounts, as well as general office purchases. Manage
central filing systems, supply ordering and office equipment maintenance. Provide backup support for Forms
Specialist and Receptionist.
• Collaborate extensively with external auditors, providing in depth assistance with sales tax audit.
• Developed, negotiated and enforced collections process, within 6 months receivables boosted 21%.
• File quarterly and yearly sales tax liability in several states by complying with state tax laws and liabilities.
• Facilitate internal and external audits as a result of sound recordkeeping and thorough documentation.
• Improve cash flow and help facilitate company’s profitability.
• Introduced credit card payment option for customers.
• Research and resolve billing inquiries.
• Research account transactions, demonstrating a keen ability to recognize and resolve discrepancies.
• Decrease office expenditures by implementing needed controls on supplies and streamlining ordering
procedures.
• Reorganized client license agreements and documentation into electronic format and uploaded to SharePoint.
• Earned a reputation for producing high quality work.
• Across the board planned several annual training conferences with over 200 attendees including negotiating
hotel room block rates, bag stuffers, events/entertainment for participants.
• Organization, planning and execution of annual holiday gifts for over 500 customers.
• Consistently maintained accuracy in processing and auditing employee expense reports.
C HRISTINE G IFFORD
RÉSUMÉ PAGE TWO
PROFESSIONAL EXPERIENCE (CONTINUED)
ENFORA, Plano, TX
Receptionist, 8/05 to 2/06
Answered and directed all incoming calls and promptly routed among 80 employees. Received, sorted and distributed
incoming mail. Assisted in ordering, receiving, stocking, and distribution of office supplies. Responsible for sending
out invoices. General office tidiness.
• Coordinated with the Sales department inputting sales orders, handling customer inquiries regarding orders.
AVILA LAW FIRM, Dallas, TX
Bilingual Legal Assistant, 5/04 to 12/04
Drafted correspondence, pleadings and discovery. Provided assistance in preparing for depositions, hearings and
trials. Coordinated outside attorney services such as court filing and exhibits management. Maintained files.
Organized and prioritize information. Coordinated and monitored attorney’s personal calendar and docket schedule.
EDUCATION & TRAINING
UNIVERSITY OF NORTH TEXAS, Denton, TX
Bachelor of Arts in International Studies, 2004
COLLIN COUNTY CONTINUING EDUCATION, Plano, TX
Basic Bookkeeping, 2014
General Accounting, 2014
Department Budget Essentials, 2014
College Accounting I and II, 2009
FRED PRYOR SEMINARS, Richardson, TX
Microsoft Excel 2007/2010 Basics and Beyond the Basics, 2012
INTERESTS
Cooking, Photography, Reading
TECHNOLOGY SUMMARY
MS Office (Word, Excel, Outlook) QuickBooks Microsoft Dynamics CRM Zoho CRM QuickBooks
Windows (all)
*********.*******@*****.***
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