Administrative Assistant Construction

Jeanne A. Elliott

***** ********* ***** / ******, ** 78727 / 512-***-****

*************@*****.*** / www.linkedin.com/in/AUSjaelliott

WORK EXPERIENCE

Project Coordinator / Development Executive Assistant

CMB Construction, LLC, Austin, TX

August 2010 – Present

Responsible for construction accounting using Quickbooks. Reconciles monthly bank accounts, records and

reconciles company transactions and accounts, completes monthly and/or bi-monthly reports, and performs

banking and AR/AP duties.

Serves as liaison between construction and subcontractors concerning bids, draws and change orders.

Reviews and processes all construction draws, including payments and lien waivers.

Manages organized filing system on all subcontractors and vendors.

Performs closeouts of projects, including storage of files and O&M/Warranty binders.

Serves as owners’ representative for final turnover to property management.

Submits all draws to bank, architect and TDHCA on behalf of Development Company.

Performs day-to-day office duties, bookkeeping and general support.

Assistant to CFO

Titus Industrial Group, LLC, Austin, TX

October 2009 – April 2010

Responsible for monthly bank reconciliations on multiple entities, general ledger account analysis, recording

and reconciling internal company transactions and accounts, recording weekly transfers, preparing standard

journal entries, and tracking and completing monthly and/or quarterly reports, remote bank and 401k

deposits.

Facilitated annual CPA reviews, annual property tax renditions, file maintenance and tracking, annual

insurance audits and renewal assistance, Form 5500 tracking and survey preparation, 401k tracking, real

estate entity reporting, provisional analysis and additional projects as requested.

Improved and maintained external relationships with financial liaisons. Collected and managed Texas

Workforce Commission employee information and quarterly/yearly tax filings.

Site Administrative Assistant

The Hanover Company, Austin, TX

May 2006 – July 2009

Assisted project manager(s), construction team and corporate office personnel with project coordination, bid

processing, monthly budget reporting and other necessary project duties and coordination of travel.

Set up and maintained filing system for Subcontractor Contracts and Purchase Orders, Scope of Work,

Permits, Inspections, and Draw requests.

Provided and presented Safety Orientation for all new workers on the jobsite as required by company policy.

Collaborated with construction team and subcontractors concerning progress, delays and additional

correspondence as needed.

Responsible for final closeouts of project. Duties included packing for storage of general files and

submission of required documents to corporate team, owners and management.

Provided general onsite support. Not limited to answering the phones, ordering of office supplies, entering

time and expense reports remotely, distribution of reports, and verifying and submitting monthly

subcontractor billing.

Field Construction Assistant

Callaway Contractors, Austin, TX

November 2004 – May 2006

Assisted construction team and corporate office personnel with project coordination and other necessary

project duties.

Maintained and facilitated certificates, permits, inspections and detailed property documents.

Maintained site filing system for scope of work, delivery tickets and monthly draw requests on all

subcontractors.

Collaborated with construction team and subcontractors concerning bids, progress, delays and additional

correspondence as needed.

Responsible for final closeouts of projects. Duties included storage of general files and submission of

required documents to corporate team, owners and management.

Provided general IT support onsite and additional office manager duties. Managed ordering of office

supplies and verifying and submitting monthly subcontractor billing.

Executive Administrative Assistant

MHNET Behavioral Health, Austin, TX

February 2001 – October 2001

Assistant to and liaison for executive department and staff.

Prepared and distributed marketing materials and reports.

Coordinated travel and meetings for executive staff.

SKILLS

Diligent and resourceful with the ability to manage projects from conception to completion

Exceptional organizational, administrative, leadership and effective training abilities

Outstanding written and verbal communication skills

Extensive experience administrating new information to colleagues, including instructional knowledge of

computer systems, company policies/procedures and new hire instructions

Self-starter who works well independently or on a team

Strong work ethic with the ability and desire to learn new skills quickly

Proficient in Windows Office (including Word, Excel, PowerPoint and Microsoft Access), Lotus Notes,

Microsoft Project, QuickBooks Premier 2013, ACT! 2000 and Timberline

EDUCATION AND PROFESSIONAL DEVELOPMENT

Administrative Assistant Seminar, 1.5 CEU

Mastering Quickbooks, 14 CPE credits

Fair Housing Accessibility, Certified

New Construction Standards & 2010 ADA Standards, Certified

State of Texas Notary Public

VOLUNTEER EXPERIENCE

Austin Fun Club – League Administrator – 2013 - Present

Breast Cancer Resource Centers of Texas Art Bra Committee and Participant - 2014 – Present

Boy Scouts of America Committee Chair and Camp Scoutmaster - 1995 – 2011

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