Administrative Assistant Service
Resume:
MARIBEL BECERRA
Brooklyn, New York 11218
Tel: 718-***-**** • Email: ****************@*****.***
Professional strengths include:
* Excellent interpersonal, communication, organizational and problem-solving skills
* Maintains a high-level of discretion
* Serve as “gatekeeper - fielding calls and acting as extension of busy attorneys; prioritizing incoming information
* Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages
* Highest degree of integrity, professionalism and diplomacy
PROFESSIONAL EXPERIENCE:
WEG AND MYERS, P.C. April 2014-Feburary 2015
Managing Clerk/Administrative Assistant
* Maintain a docket for each pending case before a court, arbitration panel or governmental agency.
* Maintain a diary and calendar to keep the attorneys informed of the status of each case, and to notify and remind the responsible attorneys about upcoming events and deadlines.
* Prepare a weekly firm wide calendar as well as individual attorney calendar to give long range notification of upcoming events and deadlines.
* Monitor the courts, court websites, as well as various online services for decisions, opinions and developments in all pending matters.
* Assist firm attorneys with court filings and service of process to ensure that they are timely and in compliance with court rules and procedures.
* Review all incoming documents or court papers; docket the appropriate due dates and notify the attorneys of the developments in their cases.
* Keep abreast of developments, procedures, rules and requirements in the forums where the firm practices, as well as general state and federal practices relevant to litigation docketing services.
* Provide electronic and paper court filing and service of process services.
* Maintain a log of attorneys’ logins and passwords for all e-filing jurisdictions.
* Assist with general office management request as required.
* General Administration including answering telephones, coordinating meetings, prioritize schedules and maintain emails.
* Provide administrative support for eleven attorney’s including three partners.
TOWER INSURANCE GROUP December 2013- April 2014
Consultant/ Managing Clerk Assistant
* Responsible for incoming correspondence through fax or via email regarding scheduling depositions.
* Manage the scheduling and adjourning of deposition on a daily and timely manner.
* Docketing non-party witnesses for the depositions.
* Collaboratively work with other assistants to achieve departmental goals; notifying the Legal Secretaries of adjournments.
* Ensure depositions have designated court reporters and interpreters (if applicable).
* Transcribe documents for the non-English speaking insured.
* Responsible for entering the compliance conference orders for the firms cases.
* Coordinate and scheduled meetings confirming attendee participation.
* Manage all meeting logistics and preparation of meeting and conference materials.
REED SMITH, LLP September 2012 – March 2013
Docketing Specialist / Administrator
* Reviewed, verified and calendared due dates and other deadlines on the Firm’s docketing systems; Distributed daily attorney tickler reports.
* Responsible for production and publication of the Firm’s calendar report for the attorney’s as well as the legal staff.
* Alerted the Firms attorney’s issuance and receipt of court orders, notices and other litigation papers from courts and litigation adversaries.
* E-filed court papers to constitute both filing and service of litigation papers in electronic filing courts.
* Created Spreadsheets of monthly Cost Reallocation reports as well as monthly case reports of active and inactive cases.
* Assisted Attorneys’ in preparation of documents for trial as well as documents for non ECF cases.
* Collected and distributed mail and other correspondence to the appropriate personnel.
* Heavy calendar management.
* Managed phones, scheduled conference calls and routed all business related calls.
* Maintained appropriate inventories of needed office supplies.
* Made copies, scanned and faxed documents as needed.
* Maintained updated files of State Court as well as Federal Court ruling information.
* Assisted paralegals and attorneys’ in trial preparation.
BLOOMBERG, L.P. May 2012 – September 2012
Consultant
* Responsible for entering all new cases from the United States District Court of the Eastern District of New York on the docketing network of Bloomberg Law.
* Assisted with special projects out of the state of New York for the Bloomberg Law Department.
U.S. District Court of the Southern District of New York May 2003 – September 2011
District Courtroom Deputy / Docket Clerk - Deputy Clerk
* Certified as a Courtroom Deputy for the District and Magistrate Judges -
* Responsibilities included, managing the judge’s calendar, swearing in witnesses and interpreters
* Accountable for managing the flow of and maintaining physical custody of case records assigned.
* Regulating the movement of cases in the courtroom throughout the day.
* Recorded Court rulings, proceedings and minutes.
May 2006 – September 2011
* Duties as Docket Clerk -
* Responsible for compiling summary entries of all documents and proceedings on the docket, ensured that automated entries are linked for proper case disposition.
* Expedited case docket summaries from opening to final disposition of civil and or criminal cases conforming to established court rules and procedures.
* Conducted inquiries and furnished information, either in person or by correspondence as to status of cases.
* Compiled weekly or ad hoc statistic report of each case commenced and or terminated in the court.
* Prepared and transmitted notices of judgments and orders.
Docket Clerk Assistant - Deputy Clerk May 2005 – May 2006
* Organized daily work for the Docket Clerks in the Docketing Unit.
* Coordinated the flow of logged documents between the records department, mail room, judges presiding over the matters and other court districts of United States including the Court of Appeals.
* Executed Remand Orders requested by District and Magistrate Judges by ensuring the involved agencies and parties acknowledged receipt and follow through on the judge’s directives.
Records Clerk/Generalist May 2003 – May 2005
* Catalogued court files and documents for the public and court personnel.
* Assisted the public, such as attorneys, reporters, investigators and other interested parties, in locating current and historical case files.
COURT REPORTERS, P.C. - USDC Southern District of New York September 2000 – May 2003
Administrative Assistant
* Processed orders for the public and official personnel requesting transcripts of court proceedings.
* Managed Calendar of Scheduled and non scheduled proceedings for the court reporters.
* Assisted the Court Reporters in verifying factual information and certifying the proceedings of record.
* Prepared invoices and expense reports for the government and the public of the purchased case documents.
* Calculated outstanding balances for the bookkeeping department in getting outstanding balances.
EDUCATION:
* Kingsborough Community College, The City University of New York: Paralegal Studies 3/2014
* United States District Court Southern District of New York - Courtroom Deputy Training Class of 2009
* Kingsborough Community College, The City University of New York. Major: Pre-Physical Therapy
AWARDS: Career Service Awards – 2007 – 2010 - U.S. District Court for the Southern District of New York.
SKILLS AND SYSTEMS:
* Fluent in Spanish
* Microsoft Office Suite: Outlook, Word, Excel, and Power Point.
* Concur Employee Self-Service/Expensing; PeopleSoft
* Lotus Notes
* Case Management/Electronic Case Filing, NYSCEF e-filing systems.
* Pacer, MA3000 docketing system, Scroll, CourtAlert, Westlaw, TimeMatters.
* DTE (Timesheet Entry)
* CTA
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