Customer Service Accounts Payable Specialist
Resume:
DONNA M. MAHAN
Tewksbury, MA 01867
E-mail: ***********@*****.***
SUMMARY OF QUALIFICATIONS: Years of providing office administrative and clerical support, including managing
confidential information and eighteen years of experience in accounts payable. I am proficient in all
Microsoft office applications, accounting software and accustomed to multi tasking and meeting tight
deadlines. I have excellent telephone, filing, organizational and people skills and have taken courses to
improve my skills and knowledge.
COMPUTER SKILLS:
Windows (95, 98, NT,) Microsoft Works
Microsoft Office Applications (Word, Excel) Check Scribe
Microsoft Publisher Oracle/Glovia oracle based system
Lotus Notes ASA 400
Microsoft Outlook Man-Man
Group Wise Customer Service Certificate
PSI/Macula Solomon
A/P Classes & Time Management Classes
EXPERIENCE:
July 23, 2012-October 15, 2015
Accounts Payable Specialist
Full accounts payable coding and entering of invoices on Solomon.
Follow approval matrix for processing invoices
Reconcile vendor’s monthly statements
Interface with purchasing department so that invoice problems can be resolved.
Match receivers and return receivers with invoices thru Solomon
Close A/P for month end, quarter end & year end
Maintain vendor files
Prepare checks and their back up for mailing
Prepare ACH payments
Upload Positive Pay and ACH files to bank
After checks are signed I put them in envelopes and run them through the postage machine so
they can be mailed
File all checks and their backups
Correspond with vendors in settling their accounts with us
Set up wires in USD and foreign dollars
Get currency rates before processing wires when over a certain amount
Mar 09-June 2011 Spire Corp, Bedford, MA
Accounts Payable Specialist
Full accounts payable and doing special cost accounting coding and entering of invoices on
Solomon.
Reconcile vendor’s monthly statements
Interface with purchasing and receiving departments so that invoice problems can be resolved.
Match receivers and return receivers with invoices
Close A/P for month end, quarter end & year end
Maintain vendor files as well as files for packing slips
Enter new vendors into system
Prepare checks and their back up for mailing
After checks are signed I put them in envelopes and run them through the postage machine so
they can be mailed
Correspond with vendors in settling their accounts with us
Reconcile and code Amex invoice.
Set up wires in USD and foreign dollars
Prepare journal entries
Train new accounts payable associate
Mar 08-Mar 09 Kirkwood Printing. Wilmington, MA
Accounts Payable Analyst
Set up an aging report
Matched aging to general ledger
Process vendor invoices and respond to vendor inquires regarding payments
Reconcile vendor’s monthly statements
Interface with purchasing and receiving departments so that invoice problems can be resolved
Interface with purchase and inventory control
Prepare month-end closing journal entry and enter into system
Maintain vendor files as well as files for packing slips
Enter new vendors into system
Code and enter invoices into system
Select payments for check run to keep within goal and set up system to print checks
Prepare checks and their back up for mailing
After checks are signed I put them in envelopes and run them through the postage machine so
they can be mailed
Correspond with vendors in settling their accounts with us
Attend switchboard when needed and perform other duties as assigned
Pay vendors via Amex
Reconcile and code Amex invoice.
Oct 04-Mar 08 Lightolier, Wilmington, MA
Accounts Payable Administrator
Bring A/P into SOX compliance
Brought A/P from Man-Man system to the Glovia system
Train new staff in our accounting software
Implemented new system in tracking W-9 forms
Process vendor invoices and respond to vendor inquires regarding payments
Reconcile vendor’s monthly statements
Interface with purchasing and receiving departments so that invoice problems can be resolved
Interface with purchase and inventory control
Prepare month-end closing journal entry and enter into Oracle
Maintain vendor files as well as files for packing slips
Select payments for check run to keep within goal and set up system to print checks match to
invoices and mail
Correspond with vendors in settling their accounts with us
Prepare checks and their back up for mailing
Attend switchboard when needed and perform other duties as assigned
EDUCATION:
Arlington High School – Arlington, MA
Fisher Junior College – Boston, MA
Northeastern University – Burlington Campus
REFERENCES AVAILABLE UPON REQUEST
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