Administrative Assistant Manager

Jessica Blair

Austin, TX *********@*****.*** +1-954-***-****

PROFILE

Detail-oriented multi-tasker

Able to balance competing projects while adhering to deadlines

Strong organization and time management skills

EXPERIENCE

Tokyo Electron America, Austin, TX 10/2013 – 2/2015

Assistant, Training Coordination

● Responsible for the assistance with and coordination of all mandatory global wide employee training

● Alongside team of two others, acted as initial point of contact for any TEL US training related inquiries

● Served as IT support for all issues related to our internal Learning Management Database or related training

● Shared responsibility of updating our SharePoint page which houses our communication and documents

● Managed and oversaw enrollment, registration and certification of internal Field Engineers and customers

● Liaised between departments or subsidiaries when conducting internal training, including but not limited to

Technical Training department, Quality Assurance, Environmental Health & Safety and Human Resources

● Provided social media content when needed

Combined Jewish Philanthropies, Boston, MA 7/2013 – 9/2013

Planning Associate for the Commission on Jewish Life and Learning (COJLL)

● Provided dedicated administrative support to three directors including database maintenance, typing, coordinating

mailings, planning, scheduling meetings and logistics, volunteer phone contact

● Effectively managed complex calendars and coordination of internal and external meetings

● Acted as voice and face of COJLL by interfacing with other departments and external professional partners

Bridgewater Associates, LP, Westport, CT 10/2012 - 4/2013

Administrative Assistant for the Finance Department

● Proactively managed complex calendars for three managers within the Finance Department

● Coordinated meeting logistics including communication with internal and/or external participants, booking and

managing conference rooms including anticipating changes, creating and distributing agendas and materials,

supervising external visitors (escorting within Finance Dept.), taking notes and synthesizing for distribution,

tracking and ensuring follow up items were delivered on time

● Ensured each manager stayed on schedule and met daily, monthly and quarterly deliverables

● Responsible for monitoring and maintaining each manager's work flow

Center for Effective Philanthropy, Cambridge, MA 2/2012 - 5/2012

Administrative Assistant

● Provided administrative support for two senior executives, including heavy calendar scheduling, coordinating

meetings and domestic travel; preparing expense reports, legal documents and general correspondence

● Managed Letters of Agreements for Assessment Tool opportunities, speaking engagements, and other contractual

obligations

● Managed Grant Administration Process and Multi-State Charitable Solicitation Registration process

Meridian Capital Partners, Inc. New York, NY 9/2008 – 9/2011

Administrative Assistant / Investor Relations Assistant

● Performed a range of administrative support for senior executives and partners including arranging domestic and

international travel, heavy calendar scheduling, expense reports including confidential materials

● Prepared and coordinated all marketing presentation materials for meetings with senior marketing directors,

clients, consultants and third party marketers

● Acted as back up to CEO’s assistant and provided support to CEO in assistant’s absence

● Updated external websites with firm performance and internal information

● Distributed monthly performance and firm-wide updates to clients and prospective clients

● Assisted with quarterly questionnaires and Requests For Information (RFIs)

● Consulted with outside vendors to coordinate and manage multiple office moves

● Planned and arranged any out of office events and celebrations

● Managed part-time employee

Self Esteem Clothing, New York, NY 8/2007 – 4/2008

Showroom Assistant / Coordinator

● Maintained and organized fashion apparel inventory and public showroom appearance

● Acted as liaison with outside public relation firms

● Provided extensive administrative support to Senior Management including coordinating meetings, travel and

expense reports

Morrison Mahoney LLP, Boston, MA 9/2004 – 7/2007

File Clerk

Jessica Blair

Austin, TX *********@*****.*** +1-954-***-****

● Carried out time-sensitive filings with regulatory and government agencies

● Performed general office management duties as well as research and special projects as requested

EDUCATION

Suffolk University, Boston, MA

Bachelor of Science, Media Communications, May 2007

COMPUTER SKILLS

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Sharepoint, excellent Internet research abilities

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