Administrative Assistant

Lorraine Azzinnari

PROFESSIONAL EXPERIENCE

Pinnacle Wireless Company – Fair Lawn, New Jersey

Administrative Assistant

*/**** – 8/2014

• Provided assistance to project managers.

• Typed and scanned reports and documents; tracked and maintained budgets.

• Made travel arrangements, answered phones.

• Maintained calendar for project managers.

• Responsible to meet and greet all visitors.

• Used SharePoint to track revenue and paperwork

• Maintained expense reports for executives and personnel

• Trained other employees as needed.

• Worked primarily and intensively with Excel spreadsheets daily in order to maintain financial status,

reporting directly to Project Manager for department

• Served as point of contact and sole support for Mid-Atlantic Region (7 states), managing and

inputting revenue into SharePoint for revenue generation

Barr & Barr – Whippany, New Jersey

Administrative Assistant

5/2012 – 2/2013

• Provided assistance to project managers, maintained calendar, made travel arrangements.

• Prepared invoices, reports, memos, letters, financials and other documents, using Microsoft Word,

Excel and proprietary databases and software.

• Answered telephones and gave information to callers, took messages, transferred calls to appropriate

individuals, resolved customer complaints and questions regarding policies and procedures.

• Operated office equipment, such as fax machines, copiers, phone systems and arranged for repairs

when equipment malfunctioned.

• Responsible to receive and sort outgoing and incomings mails

• Scheduled meeting and conference calls with contractors

• Greeted and directed visitors

• Maintained expense report, answered emails and phone calls.

• Scanned documents.

Wm. Blanchard Co. – Morristown, New Jersey

Executive Administrative Assistant

9/2002 - 5/2012

• Handled all administrative functions and supervised work productivity to ensure adherence to quality

standards, deadlines, and proper procedures, correcting errors or problems.

• Trained part-time employees in job duties and company policies.

• Reviewed documents for 4 Project Managers for accuracy and filing daily.

• Assisted with implementation of new data base, entered all information accurately and in a timely

fashion.

• Processed, handled, and distributed all shop drawings and data from subcontractors to Architects and

Engineers.

• Quick Books when needed – AP/AR

• Scheduled weekly meetings

• Maintained daily logs of all incoming and outgoing submittals for projects ongoing within

Morristown Hospital.

• Coordinated meetings and conference room availability.

• Maintained expense reports for executives and personnel.

• Responsible for office cleanliness, efficiency and security.

• Supplied coworkers with efficient, adequate supplies, keeping in mind cost effectiveness and budget

constraints.

Allan Electric Company - Totowa, New Jersey

Executive Administrative Assistant

5/1997 - 9/2002

• Handled all administrative functions and supervised work productivity to ensure adherence to quality

standards, deadlines, and proper procedures, correcting errors or problems.

• Handled Shop Drawings for 3 Supervisors.

• Assisted with implementation of new data base, entered all information accurately and in a timely

fashion.

• Quick Books

Thompson Materials Co - Whippany, New Jersey

Receptionist

9/1990 – 6/1997

• Performed Clerical/Secretarial work.

• Handled all administrative functions from answering customer inquiries to setting up meetings.

• Manual Accounts Payable and Accounts Receivable for 75-100 vendors and contractors.

COMPUTER SKILLS & TRAININGS:

Morris, Sussex, and Warren Employment & Training Services Computer School - Morristown, NJ

• Microsoft Office Applications 2010 completed - April 2013, also learned Quick Books basics

• Accelerated, Intensive Training Program emphasizing Excel, PowerPoint, Access, and Windows -

Completed eight-week, 160 hour course

• Proveit.com tests in Word, Excel, PowerPoint, and Access (completed)

• Proficient in Microsoft Word 2003 & 2007, Outlook

EDUCATION

School of Floral Arts & Design - Boonton, NJ

Floral Designer Diploma – 07/2012

Katharine Gibbs Secretarial School - Montclair, NJ

Executive Secretary Certificate – 06/1990

Whippany Park High School - Whippany NJ

High School Diploma – 06/1989

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