Administrative Assistant Manager

NANCY LUDOLPH

*** ***** ****** • Newmarket, ON L*Y 8S2

905-***-**** • *************@******.***

PROFILE

A Purchasing professional with 16 years experience, cultivating and managing effective supplier

relationships to achieve cost savings. An effective communicator and team player with excellent

negotiation and organization skills. A strong understanding of procurement principles and

practices, and accounting procedures. Proven ability to meet aggressive deadlines and

changing priorities while maintaining a high degree of accuracy.

WORK EXPERIENCE

SONY OF CANADA 2008 - Present

Purchasing Specialist, Retail Operations

Since Feb. 2015, responsibilities have shifted to coordinating all aspects related to the closure of Sony’s

remaining 14 Canadian retail locations by April 2015.

• Accountable for maintaining $500,000 in inventory and for handling day-to-day product/inventory

issues for up to 61 Sony Style retail stores across Canada.

• Effectively manage contracts, pricing negotiation, and inventory for non-Sony products, including

Grand & Toy office supplies, lights, bubble wrap, and business cards.

• Negotiate and renew contracts with suppliers. Earned sole decision-making authority as a result of

demonstrating sound judgment.

• Generated $100,000 in savings by sourcing new vendors in 2009.

• Accurately issue PO’s using SAP.

• Process and code all non-warranty claims.

• Handle purchasing of store supplies and services for all locations across Canada.

• Assist with CRM complaints and ensure the District Manager closes all issues.

• Process all on-line orders for stores (i.e. business cards, Grand & Toy, lighting, etc.) and ensure the

timely and accurate expediting of goods to users, including accountability for defective or

unacceptable items.

• Invoice processing SAP Workflows ensuring invoices are accurate and correctly coded for payment

• Assist with store closings and new store openings, including working within a tight deadline to meet

store opening/closing schedules. Liaise with suppliers to ensure accurate and on-time delivery and

installation of fixtures, stock, phone and computer hook-ups. Proactively address and resolve any

issues that would cause delays.

• Accurately fill all courier orders on a bi-weekly basis for all stores.

• Earned formal recognition for achieving $500 in savings by sourcing office equipment at a lower price.

ROHWEDDER AUTOMATED SYSTEMS INC., 2007 - 2008

Buyer (Contract position)

• Issued RFQ’s; processed purchase orders once quotes were received.

• Responsible for any corrections or changes to purchase orders once issued.

• Expedited orders with vendors to ensure on-time delivery.

• Liaised effectively between suppliers and accounts payable to investigate and resolve issues, and

assisted Accounts Payables with processing of invoices.

• Assisted Materials Manager with shipping/receiving issues to ensure timely resolution.

905-***-**** • *************@******.***

NANCY LUDOLPH Page 2

M AGNA INTERNATIONAL INC., 1994 - 2007

Purchasing Coordinator (2000 – 2007)

• Negotiated and managed preferred supplier agreements for 31 vendors for all of the Magna plants.

Totalling approximately $80M

• Played a key role on several purchasing teams, resulting in $25M in logistics savings, $1M in

uniforms, and $3.5M in temporary labour savings.

• Acted as a troubleshooter between suppliers and the company’s 120 divisions.

• Updated and maintained databases and produced reports that enabled senior management to better

understand and manage purchasing issues.

• Trained and supervised the Purchasing department’s administrative assistant.

Administrative Assistant (1994 – 2000)

• Provided high calibre support to the Vice-President, Purchasing and his department of 4, as well as

the Director of Security and a staff of 2.

• Processed $1M in monthly steel rebates and scrap sales of $5M/month.

• Proactively maintained the preferred supplier information system (including security) and updated

quarterly data on purchases by division.

• Designed and maintained the filing system that improved efficiency and productivity.

GENERAL MILLS RESTAURANTS 1989 - 1994

Finance Coordinator

• Provided administrative support to the Vice-President, Finance.

• W as responsible for the handling of all lawsuits against Red Lobster researching, preparing

documentation and working with upper management to settle out of court settlements

• Accountable for the security and relocation of assets for closed Red Lobster Restaurants.

• Maintained the accounts payable database.

TECHNICAL SKILLS

Microsoft Office Suite – Word, Excel, PowerPoint, Outlook, Access

Lotus Notes, Visio, SAP

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