Manager Accounting

Victoria Holmes

*** ******* *****, #*** *****: 510-***-****

Vallejo, CA 94589 E-mail: ***********@*********.***

SUMMARY

Twenty-five years of accomplished skills and experience in grants

management, administrative and general accounting. Quickly build

effective working relationships with a variety of people and work

successfully with diverse groups to meet company objectives. Take

initiative to prioritize tasks and identify and implement process

improvements.

EXPERIENCE

POLICYLINK Oakland, California 9/2008

- 8/2013

Accounting Assistant

* Review invoices, check requests and staff travel reports for accuracy,

validity and compliance with policies

* Reconcile vendor accounts and resolve discrepancies

* Process checks and submit electronic funds transfer requests

* Maintain vendor and contract files

* Process 3rd party reimbursements, contracts receivable and grants

receivable invoices

* Input and prepare journal entries at the direction of Accounting

Manager

* Assist Accounting Manager with copying, filing, mailing, account

reconciliations and project worksheets as requested

* Investigate automation capacities of financial system and implement

automation

* Reconcile bank accounts

* Prepare invoices

* Process checks

* Deposit, code and input cash receipts

* Process timesheets for payroll

* Interact with vendors and funders to solve problems

NATIONAL COMMUNITY DEV. INSTITUTE Oakland, California

1/2004 - 3/2008

Financial Administrator

* Administer personnel management functions including benefits program,

maintenance of benefits program and personnel records and helping to

orient new staff.

* Administer payroll - ADP

* Prepare invoices for payment to clients

* Maintains checking and payroll bank accounts

* Ensures accurate reports of staff vacation/sick leave

* Reviews invoices, obtains authorization, prepares administrative

checks

* Maintains petty cash

* Update job descriptions and prepare job announcements

* Administer the data management and tracking system

* Prepare and send invoices to clients

* Maintain database on quality control issues

* Handles all fiscal management operations, including deposits,

disbursement, recordkeeping and reporting

* Develop financial projections for the Management Team and Board of

Directors

* Prepare budgets for all proposals and RFP documents

VICTORIA HOLMES Page 2

* Handle space rental and maintenance issues

* Serves as building liaison with property manager

* Procure all office equipment and furniture

* Serves as the primary financial manager with responsibility for

administering accounts payable and receivables, purchasing, preparing

financial reports preparing for audits and providing support to the

accountant

* Developed filing systems and method of tracking grants/contract

payments

* Develop and maintain office systems and procedures

* Oversee equipment and data infrastructure management

* Provide ongoing logistical support for organizational planning

processes

* Prepares payroll and distributes payroll checks

* Prepared 1099/1096 forms

* Managed and ordered commuter checks

KORET FOUNDATION San Francisco, California

2002-12/2003

Administrative Assistant

Organizes and maintains accounting files; answer phones; respond to

information requests; order office supplies and arranges for equipment

repair; schedule meetings; perform general office duties, such as routing

mail, copying, filing, prepares materials for board meetings; compose

correspondence; assists controller on various projects including processing

check requests; reconcile capital gains and losses; reconciles invoices and

resolves discrepancies; sets up large on-site conferences and receptions;

takes on additional assignments

and special projects as needed.

Marin Community Foundation Larkspur, California 1987 - October 2001

Grants Accountant

Grants Accounting:

* Chosen for the start-up committee that developed and implemented initial

infrastructure for the Marin Community Foundation and successfully grew

the Buck Trust from $300 million to over $1 billion.

* Prepared monthly cash flow analysis of Wells Fargo Segregation Account

activity and assisted in the preparation of projections of future Buck

Trust disbursements compared to budget.

* Oversaw disbursements from the Trust, including verifying accuracy of

payments, preparation of vouchers, obtaining signatures, preparing bank

transmittal documents, and distribution of payments to grantees.

* Prepared special grant commitment and payment reports as requested,

including reports to Board of Trustees on non-discretionary grant making

and various surveys.

* Generated report and ensured accuracy of required grant information for

annual court accounting.

* Assisted Grants Manager in implementation of Foundation's due diligence

policy, including verifying applicants tax status and tracking

information in system.

* Processed non-Buck grant payments, communicating with Senior Accountant

and fund development staff to ensure completeness of information and

availability of funds for disbursement.

* Prepared and assisted in the preparation of reports related to all grants

awarded or paid by the Foundation, including Buck Trust grants, donor

advised grants, and designated grants.

* Recorded and reconciled cash activity to funds in the general ledger for

bank account used for grant payments and deposit of gifts for over 200

funds on a monthly basis.

* Accurately prepared work papers for annual audit, tax filings, and annual

report.

VICTORIA HOLMES Page 3

Accounts Payable/Receivable:

* Processed high volume accounts payables and employee expense reports for

input on a weekly basis.

* Cut and distributed checks, reviewing for accuracy and proper signatures.

* Received vendor checks and donor gifts for input on a daily basis.

* Performed close of accounting periods and prepared journal entries.

* Maintained petty cash fund and filing system for accounts payable.

* Analyzed and prepared 1099s and transmittals.

Process Improvements:

* Assisted in the identification, documentation, and review of changes to

customized FoundationPower software

* Served on internal Foundation committees that developed and implemented

major change and cost saving initiatives. Reviewed and streamlined

processes for grants payment, accounts payable and accounts receivable,

reducing processing time by 50%.

San Francisco Foundation San Francisco, California 1982 - 1986

Accounting Assistant

* Scheduled and coordinated pre-proposal workshops for new grant

applicants.

* Maintained database of grant information, selected payment sources for

restricted funds, and processed all vouchers for payments.

* Maintained donor master files and special fund ledger detail.

* Assisted chief accountant with general ledger accounting and coding of

bank statements.

* Reconciled and prepared data for input on Plan Master for use in

forecasting future budgets.

* Prepared special accounting reports and maintained donor master files and

special fund ledger detail.

* Logged letters of intent into customized mainframe system.

EDUCATION

Alameda Community College, Alameda, California, Associate of Arts -

Accounting - 1985

Extensive training in business and accounting through lectures, courses,

workshops, and seminars

TECHNICAL SKILLS

Proficient in Windows XP; Microsoft Excel, Outlook, Word, PowerPoint;

Visio; Grants Manager; Soloman Accounting Software; Foundation Power; 10-

Key by touch, QuickBooks Pro 2008

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